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2024-08-31-accounts

CLWB BWTHYN BACH - ANNUAL REPORT DATE:1/09/2023 -31/08/2024

Charity Name:- Clwb Bwthyn Bach (Wrap-Around Care) Charity Number:- 1178693

Address:- Ysgol yr Esgob, Lon yr Ysgol, Caerwys, Flintshire, CH7 5BJ Phone number:- 07895580302 Email:- clwbbwthynbach@gmail.com

Trustees Appointed / Resigned Chairperson :- Ms Freya Catt 2019 - TD Treasurer :- Mrs Susan Clisham 2019 - TD Secretary:- Miss Katie Pierce 2019 - TD

Structure / Governance / Management

Type of Governing Document held:- Constitution

Type of Constitution :- Charitable Incorporated Organisation (CIO)

Trustee Selection Information:- Original Trustees were selected from parties interested in original set up of Clwb Bwthyn Bach. Future selection will be taken from recommendations from current committee members and Clwb Bwthyn Bach staff. New trustees will be invited for interview with no less than two current members present.

Organisational Structure Overview:- Clwb Bwthyn Bach is supported by a volunteer committee/trustees. Mrs.S Clisham is the Headteacher of Ysgol yr Esgob. Ms.Catt is an ex-Chair/Parent Governor of the Ysgol yr Esgob Governing body and Miss K Pierce is a Foundation Governor at YE aswell as Safeguarding Link Governor. Miss K Pierce has direct day to day contact with the CBB staff and attends to any general admin/finance assistance.

The CBB Committee meets Annually to discuss year end finances, annual staffing overviews, building management and objectives for the following school year. The CBB committee also undertake annual staff appraisals and are on hand to support our staff members with any issues they bring forward and to support them in their ongoing performance objectives. Throughout the year the CBB Committee are in regular contact, and when possible meet face to face, to discuss any ongoing issues/changes/staff/finances etc… Miss K Pierce also meets regularly with the Early Years Wales, umbrella organisation rep, Elaine McCulloch, to discuss any improvements that need to be made. This information is fed back to the rest of the committee in a timely manner.

The CBB Committee also review any issues with the building and any changes or improvements that need to be made. The building is rented from Ysgol yr Esgob (as custodians) and owned by Flintshire County Council. Ysgol yr Esgob have their own ‘building governance committee’ within the main Governing Body. Rent is invoiced and paid on a termly basis to Ysgol yr Esgob.

Objectives and Activities

Clwb Bwthyn Bach aims to :

Clwb Bwthyn Bach follows the National Minimum Standards for Childcare.

Day to Day Activites – Clwb Bwthyn Bach opens daily from 11.30am until 6pm on a termly basis. A holiday club is offered during the summer break over a two week period. Children attend CXBB from Ysgol yr Esgob (Caerwys) and it’s federated school. Ysgol Lixwm, from where children are transported by the Playgroup Leader. These children are collected by parents at the site in Caerwys by 6pm. Sessions cover the afternoon until 3pm for pre-school children and then an After School Club until 6pm for all primary school age children. Children over three only can attend this session.

Daily activities range from planned arts and crafts themed sessions, free-flow indoor and outdoor play with numerous resources and storytime. Independent skills are encouraged as well as toilet training support, good hygiene skills and good behaviour practices. Children with ALN are welcomed and supported and in turn the staff are supported with this from the ALN Co at Ysgol yr Esgob Primary School.

Grants and Fundraising

Grants are obtained mainly through the Welsh Government (Small Capital Grant scheme, Childcare Funding etc.) or other independent bodies during previous years. We have not needed to undertake any fundraising this year as our intake has been good and there has been no financial concerns. During this period Clwb Bwthyn Bach received a ‘small capital grant’ to add an extension to the outdoor canopy to make the outside playspace accessible in poor weather. This has been a valuable addition.

Achievements and Performance

Child Numbers:- Pre-School = 12

After School Club = 30

During this period we have had a healthy number of attendees for After School Club and an increasing number attending the Pre-school Session. Both saw a further increase from September 2023 when some changes were made to the way sessions were run and a wider variety of resources made available.

Parent surveys in early 2023 revealed some issues regarding a wider variety of activities needed which was acknowledged by the governing committee and other changes were made through staffing and resources. A follow-up survey revealed a much greater satisfaction and overall improvement from parents and children.

Financial Review

CLWB BWTHYN BACH CLWB BWTHYN BACH WRAP-AROUND CARE WRAP-AROUND CARE WRAP-AROUND CARE
ACCOUNTS 01/09/23- 31/08/24
BANK OPENING BALANCE
£49846.58
£49,846.58
INCOME
PRIVATE FEES
GOV CHILDCARE OFFER
CHILDCARE VOUCHERS
TAX FREE CHDCR FUNDING
GRANTS
FUNDRAISING
OTHER/MISC
£10,687.80
16,667.50
£745.20
£2,512.60
£9,133.92
£0
£1.68
TOTAL INCOME £39,748.70
EXPENSES
WAGES
PENSION
TAX
RENT
PHONE/WIFI
MEMBSHP/GDPR
BANK COSTS
PAYROLL COSTS
MISC EXPENSES
TRAINING
FUEL
INSURANCE
£31,721.25
£1,637.19
£4,169.62
£2,909.60
£54.99
£35.00
£60.00
£330.00
£3,444.80
£177.32
£378.00
£508.87
TOTAL EXPENSES £45,426.64
BANK CLOSING BALANCE £44,168.64

During this financial year Clwb Bwthyn Bach experienced a loss financially, however this was partially caused by an approximate £3000 spend on new resources to make improvements within the play space, indoors and outdoors. This loss also included a small pay rise in the staff wages and general price increases of consumables etc..

To try to counteract this the CBB Committee are discussing a fee rise which is long overdue. This will possibly be implemented at a staggered rate so not to discourage parents and to not overburden them with sudden higher fees.

Issues going forward – Any Governmental Tax or National Insurance rises.

Finance Reserves – Clwb Bwthyn Bach holds £25,000 in reserve to keep it running for 6 months should there be a dramatic decline in attendees or for emergencies.

Declaration

The Trustees of Clwb Bwthyn Bach declare that they have approved the trustees report above.

Signature:-

Full name:-

Position:-

Date:-

CLWB
BWTHYN
BACH
MONEY IN
Sept 22 to
Aug-23
CLWB
BWTHYN
BACH
MONEY IN
Sept 22 to
Aug-23
CLWB
BWTHYN
BACH
MONEY IN
Sept 22 to
Aug-23
CLWB
BWTHYN
BACH
MONEY IN
Sept 22 to
Aug-23
CLWB
BWTHYN
BACH
MONEY IN
Sept 22 to
Aug-23
CLWB
BWTHYN
BACH
MONEY IN
Sept 22 to
Aug-23
CLWB
BWTHYN
BACH
MONEY IN
Sept 22 to
Aug-23
Date
Private Fees
Chldcre Off
Chcre Vouch Tax Free Fund
Grants
FundrsOther
04/09/2023 18
11/09/2023 450
11/09/2023 120
11/09/2023 70
11/09/2023 18
17/09/2023 27
19/09/2023 14
25/09/2023 18
28/09/2023 4
29/09/2023 612.5
29/09/2023 7
02/10/2023 18
02/10/2023 67
02/10/2023 63
02/10/2023 152.9
03/10/2023 52.5
05/10/2023 81
05/10/2023 35
06/10/2023 287.5
06/10/2023 7
09/10/2023 88
09/10/2023 120.5
09/10/2023 18
09/10/2023 28
10/10/2023 47.5
14/10/2023 27
16/10/2023 90.5
20/10/2023 101.5
23/10/2023 9
28/10/2023 59.5
29/10/2023 37.8
02/11/2023 1,150
07/11/2023 159.1
07/11/2023 60
08/11/2023 28
08/11/2023 165
08/11/2023 62.5
09/11/2023 71.5
09/11/2023 45.5
10/11/2023 120
11/11/2023 27
13/11/2023 16
19/11/2023 18
20/11/2023 81
20/11/2023 35
20/11/2023 15
24/11/2023 112
24/11/2023 15
26/11/2023 25
26/11/2023 120.6
01/12/2023 50.4
03/12/2023 15
04/12/2023 25
04/12/2023 15
05/12/2023 7
05/12/2023 42
05/12/2023 169.2
06/12/2023 241.7
08/12/2023 102
08/12/2023 1,450
08/12/2023 15
08/12/2023 7
12/12/2023 74
13/12/2023 111
14/12/2023 71
15/12/2023 16
20/12/2023 15
20/12/2023 35
20/12/2023 18
22/12/2023 575
26/12/2023 63
29/12/2023 46
10/01/2024 15
10/01/2024 31.5
10/01/2024 35
10/01/2024 99.5
10/01/2024 65
10/01/2024 165
11/01/2024 58
11/01/2024 117
11/01/2024 31.5
11/01/2024 14
12/01/2024 18
15/01/2024 562.5
17/01/2024 15
18/01/2024 21
20/01/2024 18
22/01/2024 155
22/01/2024 62.5
22/01/2024 32.9
22/01/2024 25.2
25/01/2024 22.5
26/01/2024 21.5
28/01/2024 91.5
31/01/2024 15
31/01/2024 30
31/01/2024 21
01/02/2024 62.5
01/02/2024 57.6
02/02/2024 1,162.50
02/02/2024 18
05/02/2024 21
06/02/2024 42
06/02/2024 184.5
07/02/2024 16
08/02/2024 9
09/02/2024 34
14/02/2024 117.8
19/02/2024 38.5
20/02/2024 57
20/02/2024 3.5
23/02/2024 31.5
23/02/2024 31.5
24/02/2024 18
26/02/2024 98
26/02/2024 260.5
29/02/2024 37.8
29/02/2024 25.2
29/02/2024 20
02/03/2024 7
07/03/2024 21
07/03/2024 24.5
07/03/2024 127.8
08/03/2024 45.5
08/03/2024 20
09/03/2024 9
12/03/2024 1,075
13/03/2024 47.5
15/03/2024 83
17/03/2024 16
19/03/2024 28
20/03/2024 80
20/03/2024 9
22/03/2024 63.5
22/03/2024 93
22/03/2024 63
23/03/2024 90
28/03/2024 88.2
28/03/2024 9.8
28/03/2024 9.8
01/04/2024 25.2
01/04/2024 17.5
09/04/2024 43
09/04/2024 127.8
09/04/2024 42
10/04/2024 81
11/04/2024 53
11/04/2024 75
12/04/2024 104
12/04/2024 30
13/04/2024 7
15/04/2024 14
16/04/2024 2,800
16/04/2025 111
16/04/2024 216
16/04/2024 119
16/04/2024 88.5
16/04/2024 7
17/04/2024 177.5
17/04/2024 54.2
18/04/2024 28
24/04/2024 73
25/04/2024 21
29/04/2024 7
02/05/2024 7
07/05/2024 21.5
08/05/2024 60
09/05/2024 15
09/05/2024 20
09/05/2024 7
10/05/2024 35.8
10/05/2024 42
10/05/2024 88.2
13/05/2024 10.5
14/05/2024 76
15/05/2024 73
15/05/2023 1,700
16/05/2024 400
17/05/2024 41
18/05/2024 9
20/05/2024 92.5
20/05/2024 28
21/05/2024 24.5
21/05/2024 7
22/05/2024 67
22/05/2024 80
23/05/2024 23
28/05/2024 40
29/05/2024 37.8
31/05/2024 25.2
03/06/2024 9
04/06/2024 140.3
04/06/2024 85.4
05-Jun 35
06/06/2024 133.5
07/06/2024 64
07/06/2024 10.5
10/05/2024 42
12/06/2024 71
12/06/2024 39
14/06/2024 1,837.50
18/06/2024 7
18/06/2024 38.5
19/06/2024 97.5
19/06/2024 1.68
20/06/2024 49
21/06/2024 90
21/06/2024 7
23/06/2024 71
27/06/2024 116
29/06/2024 7
28/07/2024 28.7
04/07/2024 737.5
04/07/2024 56
07/07/2024 131.2
08/07/2024 44.8
08/07/2024 141
08/07/2024 30
08/07/2024 120
08/07/2024 37
08/07/2024 99.5
08/07/2024 186
08/07/2024 51.5
09/07/2024 7
09/07/2024 7
09/07/2024 7
09/07/2024 115
09/07/2024 18.5
10/07/2024 10.5
10/07/2024 19.5
10/07/2024 28.7
11/07/2024 462.5
12/07/2024 17.5
12/07/2024 11
13/07/2024 9
13/07/2024 18.9
15/07/2024 39
15/07/2024 24.5
15/07/2024 153.5
16/07/2024 18
16/07/2024 20
16/07/2024 3
16/07/2024 18
17/07/2024 96
17/07/2024 18.5
17/07/2024 30
18/07/2024 24
18/07/2024 107.1
18/07/2024 16
18/07/2024 30.6
19/07/2024 157.5
22/07/2024 73.5
22/07/2024 14
22/07/2024 18
22/07/2024 65
22/07/2024 4.5
22/07/2024 64
22/07/2024 19.5
22/07/2024 28
23/07/2024 112
23/07/2024 20
24/07/2024 58.5
24/07/2024 63
24/07/2024 50
25/07/2024 21
25/07/2024 925
26/07/2024 3.6
27/07/2024 23
27/07/2024 105.5
28/07/2024 50
29/07/2024 20.9
29/07/2024 20.9
31/07/2024 41.5
01/08/2024 240
07/08/2024 50
08/08/2024 240
13/08/2024
14/08/2024 9,133.92
27/08/2024 7
31/08/2024 130
TOTALS
10336.3
16667.5
745.2
2512.6
9133.92
0
1.68
CLWB
BWTHYN
BACH
EXPENSES 23 24
DATE WAGES PENSION TAX RENT PHONE/W MEMS BANK PAYROLL MISC EXP TRAINING FUEL INSUR
05/09/2023 678.37
07/09/2023 5
07/09/2023 10.71
07/09/2023 82
07/09/2023 896.22
07/09/2023 119.96
14/09/2023 129.17
14/09/2023 1306.97
14/09/2023 1239.39
22/09/2023 32.67
22/09/2023 616
25/09/2023 95.2
25/09/2023 38.25
08/10/2023 5
13/10/2023 69
13/10/2023 1306.97
13/09/2023 1219.39
13/10/2023 45
16/10/2023 129.17
26/10/2023 22.72
07/11/2023 5
13/11/2023 523.6
14/11/2023 1306.77
14/11/2023 1219.39
16/11/2023 129.17
16/11/2023 116.64
30/11/2023 37.46
30/11/2023 72
08/12/2023 5
11/12/2023 129.17
14/12/2023 819.27
14/12/2023 1261.19
14/12/2023 1306.97
14/12/2023 25.06
07/01/2024 5
04/01/2024 1316.12
04/01/2024 1225.83
14/01/2024 166.48
16/01/2024 129.17
18/01/2024 354.2
19/01/2024 33.75
19/01/2024 20.21
07/02/2024 5
07/02/2024 59.99
14/02/2024 129.17
15/02/2024 1316.12
15/02/2024 1225.83
23/02/2024 385
26/02/2024 36
26/02/2024 35.66
09/03/2024 5
14/03/2024 129.17
14/03/2024 1315.92
14/03/2024 1226.03
14/03/2024 14.99
14/03/2024 807.9
14/03/2024 84
27/03/2024 508.87
05/04/2024 36
04/01/1900 5
14/04/2024 1338.06
14/04/2024 1267.3
14/04/2024 507.2
14/04/2024 8
16/04/2024 132.74
22/04/2024 82
01/05/2024 41.52
01/05/2024 36
08/05/2024 5
14/05/2024 52.2
14/05/2024 45.76
14/05/2024 1321.54
14/05/2024 1267.1
14/05/2024 54.52
16/05/2024 132.74
18/05/2024 8
03/06/2024 33.75
03/06/2024 29.77
07/06/2024 5
11/06/2024 39.5
11/06/2024 1800.22
11/06/2024 1267.3
12/06/2024 24.98
12/06/2024 967.86
12/06/2024 11.25
13/06/2024 42
13/06/2024 523.6
14/06/2024 181.37
18/06/2024 9.24
18/06/2024 15.36
19/06/2024 14.75
19/06/2024 6.13
20/06/2024 128.94
23/06/2024 57.75
24/06/2024 128.94
26/06/2024 36.83
26/06/2024 80.97
29/06/2024 36.38
29/06/2024 16.74
01/07/2024 63.75
01/07/2024 4.98
02/07/2024 10.56
02/07/2024 32.79
02/07/2024 191.64
07/07/2024 56.55
08/07/2024 5
10/07/2024 35
11/07/2024 116.08
12/07/2024 1251.57
12/07/2024 1191.75
12/07/2024 53.61
12/07/2024 61.24
12/07/2024 35.19
14/07/2024 9
14/07/2024 27
15/07/2024 19.99
15/07/2024 74.45
17/07/2024 8
17/07/2024 8
22/07/2024 46.66
03/08/2024 30.9
03/08/2024 10.45
07/08/2024 5
08/08/2024 12.98
08/08/2024 82
09/08/2024 170.07
13/08/2024 1594.01
13/08/2024 1376.25
13/08/2024 292.88
14/08/2024 68.19
14/08/2024 8
15/08/2024 23.18
21/08/2024 42.87
25/08/2024 46.94
25/08/2024 623.92
25/08/2024 171.55
28/08/2004 25.11
29/08/2024 52
30/08/2024 148.96
TOTALS
31721.25
1637.19
4169.62
2909.6
54.99
35
60
330
3444.8
177.32
378
508.87

ACCQUNT& 01109121_- 31108124 ANKOPENING BALANQLJ £49.846.58 PRIVATE FEES GOVCHILDCARE OFFER CHILDCAREVOUCHERS TAX FREE CHDCR FUNDING GRANTS FUNDRAISING OTHERIMISC ALI £10.687.80 16.667.50 £745.20 £2.512.60 £9,133.92 £0 £1.68 WAGES PENSION TAX RENT PHONEMIFI MEMBSHPIGDPR BANK COSTS PAYROLL COSTS MISC EXPENSES TRAINING FUEL INSURANCE £31,72125 £1,637.19 £4.169.62 £2,909.60 £54.99 £35.00 £60.00 £330.00 £3.444.80 £177.32 £378.00 £508.87 Accounts Cofflpleted 0410612025 Completed by Katle Ellnor Plerce Secretary to Clwb 8￿yn Bach Slgned Date Audlted by Mr.PhlUlp Parry Slgned Date f2. 16/.,/ Zo*