BARCLAY 1964 CIO
15 Medwydy
Sturton by Stow
Lincoln
LNI 2DY
Tntee Meetin
No3
Minutes of a ITUStees meeting hekl at LUdIxogh Station on Saftwday March l@ at 13.00.
PresenL"
Apologies:
M & O. Lyn J. Wils(xL M. Riley. C. t£onart C. Srev¢nson.
P. Davison
The minutes of the previous meeting had en circulated and it was agreed that they W¢Te a true
record of the Meeting.
Matters Arisin% None.
Finance".
Mrs Lynn reported that the current financial p)sition was satisfactory we had a balan¢¢ of
£9037.25, however this was a false figure as there were substantial payments to be made within the next
month. It was agreed that Mr. & Mrs. Lytm should be left to sort out how to make these paynlents.
Engineering: J. WilsAyn )rted that on investigation into the the IM)X Tunning hot that the twing brasses
ne¢ded replacemeot. This had been sanctioned by the Chatrnian and was going ahead with a ciympletion date
of early April. These would th¢rt run in gently over a 1{1 of tirne and it was ho1 that the engine
would be available for use in May. The Ix>iier had en inst*ct£d by th¢ insuTanc¢ Inst{ and pawd for a
further year.
Fund Raising. Mrs Lynn pUhased a further batch of the model and also various Spitfire marked
items, which the company IWJ agreed could be sold in the station shop. This money would be paid directly
into the Barclay CIO Aunt.
There LKing no further business the meeting closed 14:IKJ
O. Lyi)n Secretaryrrreasur
CEwity No 1178688
Tnjstees: M. Lyn O. Lyn J. wilso M. C. Steve80 C. Leow( M. Riley, P. Davison.
BARCLAY 1964 CIO
IS Medway
Sturton by Stow
Lincoln
LNI 2DY
Trnstee M¢etiD
No4
Minutes of a trustees meding held at LudiK)rough Station on Saturday October 5th at 13.00.
Ptesent:
Apologies:
M & O. Lynn. J. Wils. M. Riley. C. I)nrt C. Srevenson.
P. Davison
The minutes of the previous meeting had been circulated and it was agreal that they were a tn
record of the Meeting-
Matters Arising: There were no mattffs arising from the previous minutes which would nirt discu&sed
later.
Chairnian's Report:
Mr. Lynn [qtted that the running in peri(NJ for the &xle boxes had been successful.
however on the engine being used to top and tail with FulAow as a final test a different problem occurred. He
would like to thank the prompt action frotn the ¢few of Tom Jones & Matt Ril¢y for averting a wlentially
larger problem.
Finance:
Mrs Lynn rerted that the current financial p)sttion was s*isfactory we had a balance of
£5.791.23. This would have Imi w0e except that Mr. & Mrs. Lynn had d(rfMt¢d £2,750 to pay for the
repaits to the steam PiF¢.
Engtne¢ring: J. Wilson retK)rted that th¢ problem .hICh had 0Urred on the final test was that a hol¢ had
appeared in the main steam pipe. Thi5 necessitat1 th¢ removal of the old pipe and it's repla¢ement with a
newly manufactured pipe. it was also di%overed that a hole had been blovm in a cast iron pipe (J pipe). This
could be repaired by a specialist firni of welders. Once this had been done and the new pipe arrived on site
the parts were fffitted to the engine and tested. The inspector was the called back to approve the repair which
he did. lThe engin¢ bene avaiIabl¢ for use in late September.
Fund Raising. Th¢ spilre memordbilia on sale in the station shop had brought in some money from their
sale. This money would paid directly into the Bawlay CIO AccounL
There being no fiwther business the meeting closed 14:(M)
O. Lynn Se¢retarylTreasurer
Charity No 1178688
Trustees: M. LYll O. Lyn J. wilso M. C. SieVell C. Leonart M. Riley, P. Davison.
**REGISTERED CHARITY NUMBER: 1178688**
## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020 FOR BARCLAY 1964 CIO**
Weaver Wroot 28 Dudley Street Grimsby N E Lincolnshire DN31 2AB
**BARCLAY 1964 CIO**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
||Page|
|---|---|
|Report of the Trustees|1|
|Independent Examiner's Report|2|
|Statement of Financial Activities|3|
|Balance Sheet|4|
|Notes to the Financial Statements|5 to 6|
|Detailed Statement of Financial Activities|7|
## **BARCLAY 1964 CIO**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2020**
The trustees present their report with the financial statements of the charity for the year ended 31st December 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1178688
## **Principal address**
15 Medway Sturton by Stow Lincoln Lincolnshire LN1 2DY
## **Trustees**
M Lynn M C Stevenson P Davison M C P Riley O M Lynn J M Wilson C N Leonard
## **Independent examiner**
Weaver Wroot 28 Dudley Street Grimsby N E Lincolnshire DN31 2AB
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Approved by order of the board of trustees on 6th April 2021 and signed on its behalf by:
M Lynn - Trustee
Page 1
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BARCLAY 1964 CIO**
I report on the accounts for the year ended 31st December 2020, which are set out on pages three to six.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
1. that accounting records were not kept as required by section 130 of the Act; or
2. that the accounts do not accord with those records; or
3. that the accounts do not comply with the accounting requirements of the Act; or
4. that there is further information needed for a proper understanding of the accounts.
## **Independent examiner's statement**
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Scott Nixon FCCA Weaver Wroot 28 Dudley Street Grimsby N E Lincolnshire DN31 2AB
6th April 2021
Page 2
## **BARCLAY 1964 CIO**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2020**
|||Unrestricted|
|---|---|---|
|||fund|
||Notes|£|
|**INCOMING RESOURCES**|||
|**Incoming resources from generated funds**|||
|Voluntary income||8,464|
|Activities for generating funds|2|371|
|Investment income|3|21|
|**Total incoming resources**||8,856|
|**RESOURCES EXPENDED**|||
|**Costs of generating funds**|||
|Costs of generating voluntary income|4|1|
|Fundraising trading: cost of goods sold and other costs||370|
|**Total resources expended**||371|
|**NET INCOMING RESOURCES**||8,485|
|**RECONCILIATION OF FUNDS**|||
|**Total funds brought forward**||7,120|
|**TOTAL FUNDS CARRIED FORWARD**||15,605|
The notes form part of these financial statements
Page 3
## **BARCLAY 1964 CIO**
|||**BALANCE SHEET**||
|---|---|---|---|
||**AT**|**31ST DECEMBER 2020**||
||||Unrestricted|
||||fund|
||Notes||£|
|**CURRENT ASSETS**||||
|Cash at bank and in hand|||15,605|
|**NET CURRENT ASSETS**|||15,605|
|**TOTAL ASSETS LESS CURRENT LIABILITIES**|||15,605|
|**NET ASSETS**|||15,605|
|**FUNDS**|6|||
|Unrestricted funds|||15,605|
|**TOTAL FUNDS**|||15,605|
The financial statements were approved by the Board of Trustees on 6th April 2021 and were signed on its behalf by:
M Lynn -Trustee
The notes form part of these financial statements
Page 4
## **BARCLAY 1964 CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. ACTIVITIES FOR GENERATING FUNDS**
## **3.**
## **4.**
|Shop income
**INVESTMENT INCOME**
Interest receivable - trading
**COSTS OF GENERATING VOLUNTARY INCOME**
Support costs|£
371|
|---|---|
||£
21|
||£
1|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31st December 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31st December 2020.
Page 5
**BARCLAY 1964 CIO**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31ST DECEMBER 2020**
## **6. MOVEMENT IN FUNDS**
|||Net movement||
|---|---|---|---|
||At 1.1.20|in funds|At 31.12.20|
||£|£|£|
|**Unrestricted funds**||||
|General fund|7,120|8,485|15,605|
|**TOTAL FUNDS**|7,120|8,485|15,605|
|Net movement in funds, included in the above are as follows:||||
||Incoming|Resources|Movement in|
||resources|expended|funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|8,856|(371)|8,485|
|**TOTAL FUNDS**|8,856|(371)|8,485|
Page 6
## **BARCLAY 1964 CIO**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2020**
|**INCOMING RESOURCES**
**Voluntary income**
Donations
Gift aid
Grants
Admissions
**Activities for generating funds**
Shop income
**Investment income**
Interest receivable - trading
**Total incoming resources**
**RESOURCES EXPENDED**
**Fundraising trading: cost of goods sold and other costs**
Purchases
**Support costs**
**Management**
Postage and stationery
**Total resources expended**
**Net income**|£
2,512
32
5,000
920|
|---|---|
||8,464
371
21|
||8,856
370
1|
||371|
||8,485|
This page does not form part of the statutory financial statements
Page 7