Scouts Spelthorne Annual General Meeting th 8 June 2022
ANNUAL GENERAL MEETING OF SPELTHORNE DISTRICT SCOUT COUNCIL
WEDNESDAY 8[TH ] JUNE 2022 AT 7.30PM
AGENDA
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Welcome and Prayer
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Apologies
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Minutes of the AGM of Spelthorne District Scout Council held 29[th] June 2021
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Matters Arising
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Annual Report of District Executive Committee
a. District Commissioner’s Report
b. Treasurer’s Report
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Receive and Consider the Annual Report
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Receive and consider the Annual Statement of Accounts
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Approval of the District Commissioner’s Nomination of District Chairman
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Nomination and Election of District Secretary
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Nomination and Election of District Treasurer
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Nomination and Election of Members to the District Executive Committee
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Approval of the District Commissioner’s Nominations of Members to the District Executive Committee
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Nomination and Election of Scouter to County Scout Council
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Appointment of Independent Examiner
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Any Other Business
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County Representative
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The President of Spelthorne District Scouts, Mrs Suzy Webb
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Vote of Thanks to Principal Guests
MINUTES OF THE ANNUAL GENERAL MEETING OF SPELTHORNE DISTRICT SCOUT COUNCIL HELD ON TUESDAY 29[TH] JUNE 2021 AT 7.30PM VIA ZOOM
1. Welcome and Prayer
Darran Buttigieg opened the meeting with prayer.
The Chairman, Graham Ledger, welcomed our President Suzy Webb, Tricia Griffin County representative, Leaders, Helpers and all present.
2. Apologies
The following sent their apologies;
Roxanna Bostock, Keith Brewer, Diana Brown, Roy Clough, Sam Cumber, John Hillman, Wendy Kislingbury, Jill Tomkins and Cllr’s Tony Harman, Denise Saliagopoulos Joanne Sexton, Robin Sider
3. Minutes of the AGM of Spelthorne District Scout Council held on 19[th] October 2020
Mike Taylor proposed that the minutes be accepted Judy Taylor seconded the proposal and a show of hands indicated that all were in agreement.
4. Matters Arising
There were no matters arising.
5. Annual Report of District Executive Committee
- a. District Commissioner’s Report
In addition to his printed report, Roger wished to re-iterate his thanks to all for the last year. He has had many awards come through and some long service ones for Neil Gray, Darran and Denise Buttigieg will be presented soon.
- b. Treasurer’s Report
Darran presented the report to the meeting and in addition highlighted that the District had reduced their census subs for this year due to the pandemic to aid groups. The District had applied for a covid grant but it had not been approved and that we are also in the process of changing banks to make it more accessible for fee free everyday banking.
6. Receive and Consider the Annual Report – see item 7
7. Receive and Consider the Annual Statement of Accounts
- The Annual report and Statement of Accounts, for the year ended 31[st] March 2021, was presented to the meeting. The report was approved and this was agreed by a show of hands.
8. Approval of District Commissioner’s Nomination for District Chairman Roger asked the meeting to approve his nomination of Graham Ledger as District Chairman. The nomination was approved.
9. Nomination and Election of District Secretary
Gill Henry proposed that Denise Buttigieg be elected as District Secretary Michael Welham seconded the proposal and a show of hands indicated all were in agreement.
10. Nomination and Election of District Treasurer
Alan Green proposed that Darran Buttigieg be elected as Treasurer Neil Gray seconded the proposal and a show of hands indicated all were in agreement.
11. Nomination and Election of Members of the District Executive Committee
Geoff Sully proposed that Keith Brewer, Neil Gray and Mike Taylor be elected to the Executive Committee. Oliver Davies seconded the proposal and a show of hands indicated that all were in agreement.
12. Acceptance of the District Commissioner’s Nominations of Members to the District Executive Committee
Gill Henry was nominated by the DC to serve on the District Executive Committee and this was approved by a show of hands.
13. Acceptance of Appointment of Scouter to the County Scout Council
The meeting approved by a show of hands the appointment of James Ayling, Scout ADC as Scouter to the County Scout Council.
14. Appointment of Independent Examiner
Darran Buttigieg advised that Peter Connolly has agreed to continue as Independent Examiner to the District.
15. Any Other Business
None
16. County Representative
Tricia Griffin spoke of how Spelthorne and Surrey have still continued with their scouting throughout the pandemic and although the census had shown a drop in members we had fared much better than other districts and counties. We have all still been doing lots of activities to keep the young people engaged. She thanked everyone in the district for all their hard work and hoped that next year we would all be able to meet again for the AGM in person.
17. The District President - Suzy P Webb
Suzy re-iterated Tricia’s message and thanked all in the district for everything they have done to keep scouting alive in Spelthorne. She also thanked the parents for the support they have given to enable their children to still take part in scouting activities on line such as the regular meetings as well as virtual camps.
Sunday 4[th] July is National Thank You Day and she would like to thank us for giving her the opportunity to be our President. Suzy has now started her second term of up to 5 years in this role.
18. Vote of Thanks to Principal Guests
Roger Dix thanked our guests the Suzy Webb, Oliver Davies and Tricia Griffin
Graham declared the meeting closed at 8.21pm
Spelthorne District Scout Council AGM, Wednesday 8th June 2022
Chair’s Report
Dear Council Members and Guests,
Welcome you to our Annual Report and after the last two AGM’s being held over Zoom it is great to be back at a Scout venue.
I want to start with a thank you, a thank you to all of the leaders, helpers, parents across the District and members of the District team, for rising to the challenges we have had to face and overcome in transitioning back to meeting in person at our HQ’s and for putting on a number of events throughout the year to keep our young people engaged and having fun. Everyone involved has shown true scouting spirit and many leaders and young people will have learned new skills for life through a mix of in person and digital scouting experiences.
Despite the challenges of the past year, our annual census numbers grew in Jan 2022 by 12% compared to Jan 2021. This means over 880 young people actively taking part in Scouting across Spelthorne each week, supported & led by over 280 adult volunteers developing #SkillsForLife
One of the main responsibilities of the District executive team is to ensure that we have a consistent approach to the safety and safeguarding of our young people and leaders across the District. I would like to thank all leaders & members who have taken time out and completed these training courses to help ensure skills & approaches remain up to date.
In the past year we have launched a new district website www.spelthornescouts.org.uk that acts as one of our ‘shop windows’ for Scouting in Spelthorne and is a source of joining requests from parents. We also maintain a Facebook page @SpelthorneDistrictScouts and Twitter account @SpelthorneScout , if you don’t already follow us, please do.
Change is constant these days and we are in the process of changing some our key officers on the Executive. Denise & Darran Buttigieg are moving away from the area, which means we will be continuing our search for a District Secretary & District Treasurer. They both initially said they would stand down at this AGM but have agreed to continue until the end of 2022 giving us additional time to recruit replacements and have a handover period. I would like to take this opportunity to thank Denise & Darran for all they have done across Spelthorne over the years in the many & various roles they have taken on. They will be very much missed.
Our biggest constraint to providing Scouting to even more young people across Spelthorne is having the volunteers to run and support the groups. If you know of any adults who might want to support Spelthorne Scouts as helpers or leaders please ask them to get in touch with us at volunteering@spelthornesouts.org.uk
Yours in Scouting
Graham Ledger District Chair
District Commissioners Report
Looking back over previous reports I can see that I normally state how proud and privileged I feel to be DC. This time around that barely feels adequate enough. The way in which we have dealt with everything that the last couple of years has thrown at us leaves me in awe of not just our adults but also of our fantastic young people. Now that we have (hopefully) turned the corner we should be justifiably proud of all that we have achieved.
This time last year we hoped that we were getting back to normal but the virus still had a few tricks up its sleeve. We did however continue to provide full and varied programmes and activities despite a whole list of rules and regulations. I am delighted that my bedtime reading of choice is now a good book rather than yet another risk assessment!!
It has been particularly pleasing to see a return to camping and nights away events. The return of the Cub Scout PGL trip seemed liked a big step back to normality. I know that there are plans to hold many of the camps and expeditions due to be held last summer in the coming months meaning that our young people do not miss out on this important part of our programme.
We have worked hard in the last year to ensure that our leaders and helpers are fully trained and despite currently not having a District Training Manager we are well on the way to meeting the targets set. We now have links to training through our new website so it is easier than ever to keep up to date. My only observation is that the GSL’s and the District team spend an awful lot of time that could be better spent on other matters chasing lapsed training. This sometimes results in suspensions which again take up precious time. So please take the time to keep up to date if your role requires it. Whinge over!
There have been several changes to the District team this year. Stuart has taken on the extra responsibility of Deputy DC. He will be looking at Growth and Development as well generally assisting our ever expanding district. James will be stepping down as ADC Scouts this summer. He has held the role for the past 8 years and has moved this section on enormously. We are still without an ADC Beavers but continue to actively search for one. As mentioned earlier Roxanna has stepped down from the role of Training manager and we thank her for all of her efforts with this important role.
The County used a new system to select participants for the next World Scout Jamboree which will be held in South Korea in the summer of 2023.
All those who wished to considered for a place were placed in a draw and the available places for each district were picked out of the hat. Our four representatives Nathan, Matthew, Andrew and Amy have already begun the training that will culminate in 14 months’ time. We also had two people selected for the International service team who will help with the provision of the Jamboree experience of the UK contingent.
It is always pleasing to see dedicated service rewarded and the last year has seen many of our leaders and supporters receive well deserved recognition. It is noticeable how many new and enthusiastic young leaders we now have to work along side those who have been around longer than they care to mention.
I am sure that the section reports will have mentioned the number of awards and badges our young people have achieved, testament to the quality of scouting that we provide. A special mention for Elle Austen who achieved her Queens Scout Award this year, just reward for her hard work and commitment.
As always I will finish by thanking everyone who has contributed to another successful year for Spelthorne. Keith and Stuart have, as always, been a constant source of help and support , Sam and James have overseen the Scout and Explorer sections with their usual skill and vigilance, and Mike has worked hard to ensure that the Active Support Unit has continued to do exactly what its name implies. Graham has lead the executive committee with great enthusiasm and I know that we have built up a great relationship, which is so important to the workings of the district. Denise and Darran and the rest of the committee continue to provide him with steadfast support. A special mention for Joe and Tricia the CC and DCC who are always on hand when needed and who’s support is much appreciated.
As always my final thanks goes to my long suffering wife Carole who continues to provide me with unconditional support and who gets to share the highs and lows of my role. Without this support it would be extremely difficult to fulfil the demands of my job.
I look forward to sharing more adventures and challenges with you in the next year.
Roger Dix District Commissioner
Spelthorne District Beaver Report (Apr 21 – Sept 21)
As the restrictions began to be lifted, Beaver sections became more active. However, no District led events took place as it was still difficult to mix. I know that many groups have been organising as many outdoor activities as they could during the summer term, and numbers remained healthy.
In September, I took the decision to stand down from my role as I felt I could not do job with the commitment needed as I felt I due to events at my own Scout group required my full attention. I would like to thank the District for all of their assistance over the years.
Lynn Dredge ADC Beavers (to Sept 2021)
Spelthorne District Cub Report
It was exciting to be move towards the ‘new normal’ and this meant we cold bring something we missed - district camp. Admittedly, there were a number of changes, but our big idea was ‘together but apart’. Our theme was ‘The Crystal Maze’ and the camp worked by having each pack at their HQ, with the same activities and joining a number of Zoom sessions to find out what was next. It was great to be able to show photos during the day and even have a campfire, where each pack performed. Sunday saw a hiking activity in a number of places across the district with packs or families joining in and sharing photos. While we weren’t together at Walton Firs, we were together as a district for the first time since lock down.
You never know what can come your way in Scouting. On leaving work one afternoon, I had a phone call from our media team at HQ. The new Money Skills badge had been launched and they wanted a pack to show it off and be interviewed by Radio 4…. Could I help? Luckily,1[st] Sunbury, and a few 7[th] Ashford members, were willing to assist and our report went out on Radio 4. I’m now waiting for a call to star on Blue Peter or County File! As a result of this, Keego and myself have been able to deliver the first night of the badge in a number of packs and they finished it off using plans and resources provided. The Autumn term also saw the return of a number of events. Hathi’s Hike took us to Twickenham and Ham and saw five teams using What 3 Words clues to plan a route and clean water at a base. Our winning team was 1[st] Shepperton. The swimming gala is always popular, and it was great to be in a position to feel confident about running this. We had eight teams taking part in several races and our winners were 1[st] Sunbury. The Spring term is always fun with the climax of the pack quizzes. The winning teams from each pack are invited to the district final. This was a tough competition and there was a lot of brain power used! Our winning team was from 1[st] Sunbury who went on to come 5[th] in the county final. We also held our cooking competition. 7[th] Ashford hosted us and members of Active Support and Suzy, our District President, were judges. The cubs are challenged to cook a two-course meal with very little adult help. The result was the closest ever and 1[st] Sunbury just beat 1[st] Charlton to the winning spot. 1[st] went on to gain 2[nd] place at the county final.
Our last camp before lock down was PGL 2020. It was fantastic to relaunch night away with PGL 2022. A new location, Liddington in Swindon, and over 100 cubs who had never been away before. It was an amazing weekend. Not too cold, good food, lovely accommodation and lots of fun. All the cubs soon got the hang of being at camp and I look forward to seeing them at district camp.
Also during the term, Keego and myself were able to run two sessions for 1[st] Charlton on navigation. The highlight was a night hike, to the local chip shop, using maps to help spot where we were. I have also been able to present a number of Silver Award, our top award, during the year- some over Zoom, some from two metres away and some compete with a handshake!
We have been able to maintain good pack connection with Zoom/ in person Rock Circle meetings each half term and this has meant we have been able to keep our programme running. We are lucky in Spelthorne to have really dedicated leaders who run amazing programmes each week and give extra time to run and support the extra activities. I am also grateful to my team. Richard and Karen both bring years of experience and good ideas and are fantastic at helping make things happen, even when we can’t meet (thanks to me having Covid) in person. Our team has also grown, Keego (Alfie) has now turned 18 and has joined the team with an adult appointment. Chil (Dorcas) joined us on Zoom for camp from Somerset and is looking forward to camp 2022. Finally, a thank you to my family who help with everything I plan. I am glad we built a large extension as putting 30 packs together for camp took over most of the ground floor of the house for a few days. It will be exciting to see where the next year takes us!
Hathi - Stuart Richardson
Deputy District Commissioner
Spelthorne District Scout Report
Covid has been very much within reaching distance this reporting year however some welcome gaps in the rules saw us spending more time together in person and doing what we do best, Scouting outdoors! Our focus moved away from large scale events to supporting troops re-open successfully whether that be beginning online or back in person. By September we had every troop meeting which was excellent to see and so nice to say hello to many of our Scouts and Leaders who we hadn't seen for over a year! We had several troops that grew in numbers and we even saw a number of new leaders, showing lockdown didn't stop us!
The most exciting part last year was seeing troops beginning day trips and yes even camps were back on the agenda! The photos posted on several groups' social pages really showed the excitement in the Scouts and Leaders faces. It was fun, laughter and not a computer in sight! Of course most of these were met with rain but who doesn't like a wet and muddy weekend away. Our thanks goes to the leaders who put all the extra precautions in place to operate a covid safe camp for their members to enjoy.
Whilst the district calendar was quiet again due to restrictions, we were able to bring back our Shooting competition (we will revert back to Master of arms competition this year). This was attended by 8 troops and all were full teams with excellent shooters. Our winners
for this year were 1st Laleham, followed by 4th Ashford and 3rd Staines - Well done all. Our thanks goes to Barry, Mike and Alan for leading the instruction of the event.
Chief Scout Gold awards are an important milestone in the Scouting Calendar. This is the highest award to achieve in Scouts and is awarded through a county event throughout the year. Spelthorne had lower numbers recognised in 2020 however we would like to congratulate all those that were on the waiting list throughout 2021, as Spelthorne was well represented at the awards! Yes we had the ceremony in person again! This is a great achievement which we thank all leaders and Parents for supporting their members through.
Planning is finally underway for the long awaited Scoutabout 2020 now 2022!!! We have all troops signed up. Spelthorne has been supporting the plans for its growth and change with exciting new activities planned in.
As always our thanks go to all our leaders, volunteers and young leaders for continuing to deliver an active and engaging programme to all their members. Here's to another strong year.
James Ayling (ADC) Seb Potts (DSL)
District Explorer Scout Report
In the last year, Explorers in Spelthorne has flourished. Scott Unit has seen an increase in regular attenders with the number now around 28. Drake Unit has grown in size as well with their numbers at around 22. This shows that the hard work put in by all Explorer leaders is paying off. When we restarted Explorers back in 2018 we set out with an aim to increase the number of young people staying within the movement after they finished Scouts. I would say we have thoroughly achieved this. I would like to take this opportunity to thank all the Explorer leaders in both units that give up their spare time and have made Spelthorne Explorers such a success. I am sure we will continue to grow Explorers in Spelthorne for many years to come.
A wide variety of activities have been completed over the last year which has lead to the Explorers learning new skills and developing their existing ones. Drake unit has taken part in climbing at the Excel in Walton, a politics evening, backwoods cooking, Dungeons and Dragons evenings and even a Nerf war!
Scott unit has had Martial Arts training, a debate evening, cardboard golf, community litter picking and water sports.
Looking to the future, we are all excited about returning to camping once again as this has been sorely missed for the last two years. There are plenty of exciting camps scheduled including an international camp to Norway in August. Above all we are looking forward to returning to normality and putting the last two years behind us. Here is to an exciting future for Explorers in Spelthorne.
Sam Cumber DESC
Young Leaders Report
Now that lock down rules have reduced we have been able to really look at how we support our Young Leaders (YL), 14- 18 year olds who support in a section. Scouts have a training scheme for them to help them be the best they can and support their transition to being adult leaders. During the year we have shared records, so we now have a real YL unit, which is currently at 70 members. We have run 5 Module A training sessions, which cover the basics of being a YL and now only have a few new members left to attend this training.
One highlight of the year was running a weekend training event for 30 members. This allowed them to work on the other modules in the scheme and was delivered by Graham (District Chair), Roger and Keith (DC/ DDC) and myself as well as supported by Nigel and Mark. Seeing the keenness to develop skills and discussions around programmes and badges made all of us come away feeling that the future of Scouting was bright and in very safe hands.
Once YLs have completed their training modules they are able to go onto to complete their missions. A chance to show off all they have learnt. There are four of these which are validated by the YLs leader and then the evidence is shared with me to allow their badges to be issued. During the year, Ellie, at 1[st] Charlton, has completed all her missions and number of other YLs have earnt some of them.
Thank you to everyone who has supported bringing together all the information on the YLs and helping to make sure this valuable unit is able to thrive. Thank you to all the YLs who give up their time to support in the sections. It can be a tough role but one that can also be very rewarding.
Stuart Richardson Deputy District Commissioner
Spelthorne Scout Active Support Unit Report
The Active Support Unit have been involved in the following events.
2021 April 23[rd] – On line promise renewal June 29[th] – Zoom District AGM Sept 19[th] – Indoor boules at 6[th] Staines HQ.
Oct 18[th] – Active Support Annual Meeting at Hengrove.
This evening was very well attended, with awards given out by DC Roger Dix and Caroline Ledger, UK Deputy Chief Commissioner.
Medal of Merit Award – John Eyers, Graham Ledger.
Long Service Award – Roy Clough, John Eyers, Mary Eyers, Neil Gray, Ian Kirby, Mike Taylor.
Nov 14[th -] Remembrance Sunday. Members attended their local parades in the Borough as we were not required to assist at the Staines Parade. Nov 28[th] – Cub Scout Swimming Gala. 7 groups attended and it was encouraging to see new Active Support Members helping.
Dec – Throughout the month we helped Ashford Rotary Club with their annual Santa street collecting.
2022 March - Rikki and Keith were Judges for the Cub Cooking Competion.
Sadly Stella Cassidy, a valuable member died suddenly in July 2021.
We would like to be able to offer a pre - pandemic programme but currently don’t have enough of us to do so. If you think Active Support could be the place for you then look at the Spelthorne Scout District website for more details.
Mike Taylor Active Support Unit Manager
Appointments Panel Report
This year most of the appointment meetings have been via Zoom. This generally work well and helps with making Scouting flexible enough to fit in to the applicant’s day. When we have met face to face, there would be up to 4 interviews during the session. This happened 3 times last September. While using Zoom we normally just meet 1 person per session, trying to book more caused interviewees having to wait in the ‘waiting room’ and not knowing what was happening.
During the year 2021/22 we met with:
| GSL | 0 |
|---|---|
| Section Leaders | 2 |
| Assistant Section Leaders | 5 |
| Section Assistant | 5 |
| Group Skills | 0 |
| Change of Role | 2 |
| Adult Reviews | Only 2 |
Adult Reviews. As you will realise there are still many outstanding. Please consider this a priority to bring them up to date.
Change of Role . Please remember that each change of role creates a new appointment and a new PLP that needs to be completed. The training team are now informed of each new and change of role.
Mandatory Training . Safeguarding and Safety training need to be renewed every 3 years. This is available online and needs to be recorded on Compass. The Scout Association have now started to close roles where mandatory training has not been completed. Thank you . A huge thank you to the committee who supported the interviews and reviews we have completed. We will continue to keep a check on DBS renewals and GDPR validation.
If anybody is interested in joining the AAC then please contact Roger Dix or Neil Gray. It is not very time consuming, and it gives you the opportunity to meet up with the new leaders.
Neil Gray Appointment Panel Chairman
Trustees' Annual Report
For the period
From 0 1 0 4 2 1 to 3 1 0 3 2 2
| Section A | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details |
|---|---|---|---|---|---|---|---|---|---|
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
Spelthorne District Scout Council 1 1 7 8 6 8 5 61 Queens Walk Ashford Middlesex Postcode T W 1 5 3 J F |
||||||||
| 61 Queens Walk | |||||||||
| Ashford | |||||||||
| Middlesex | |||||||||
| Postcode | T | W | 1 | 5 | 3 | J | F |
Names of the charity trustees who manage the charity
| Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|
| Mr Roger Dix | District Commissioner | |
| Mr Keith Brewer | DeputyDistrict Commissioner | |
| Mr Graham Ledger | District Chairman | |
| Mrs Denise Buttigieg | District Secretary | |
| Mr Darran Buttigieg | District Treasurer | |
| Mr Samuel Cumber | District Explorer Scout Commissioner | |
| Miss Hannah Peterkin | District Youth Commissioner | |
| Mr Michael Taylor | Scout Active Support Manager | |
| Mr Neil Gray | Chair of Appointments Advisory Committee |
|
| Mrs Gill Henry | ||
| Mr Daniel Benjamin | From September '21 | |
| Vacant | ||
| Vacant |
Section A Reference and administration details (continued)
Names and addresses of advisers
| Type of | Name | Address |
|---|---|---|
| Independent Examiner |
Mr Peter Connolly | 33 Carlyle Road, Staines, TW18 2PU |
| Bankers | CAF Bank Ltd | 25 Kings Hill Av.,West Malling,ME19 4JQ |
| COIF CharityDeposit Fund | 85Queen Victoria Street,London EC4V 4ET | |
| National Westminster Bank Plc | 67,High Street,Staines TW18 4PU | |
| Lloyds TSB Bank Plc | 10 Station Approach,Ashford,TW15 2QN | |
| Barclays Bank Plc | 71 High Street,Staines,TW18 4PS | |
| Barclays Bank Plc | 39 Church Road,Ashford,TW15 2QF | |
| Virgin MoneyPlc | Jubilee House,Gosforth,Newcastle,NE3 4PL |
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document How the charity is constituted Trustee selection methods |
|
| The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws and the Policy, Organization and Rules of The Scout Association. |
|
| The District is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organization and Rules of The Scout Association. |
| Section B | Structure, governance and management (continued) |
|---|---|
| Additional governance issues | |
| The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chairman, Treasurer and Secretary together with the District Commissioner, District Youth Commissioner, District Explorer Scout Commissioner and a number of elected, nominated, and co - opted members. Meetings take place four times a year. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: Appointing any sub committees that may be required; The insurance of persons, property and equipment; District public occasions; The maintenance of the District HQ building and equipment; Appointing District Administrators and Advisors other than those who are elected. The maintenance of the District HQ building and equipment; The raising of funds and the administration of District finance; |
Section B Structure, governance and management (continued)
Risk and internal control The District Executive Committee has identified the major risks to which it believes the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to property and equipment. The District has sufficient insurance in place to mitigate against permanent loss. Injury to Leaders, helpers, supporters and members. The District through the capitation fees, contributes to The Scout Association's national accident insurance policy. Risk Assessments are undertaken before activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fund raising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The District Executive Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of Leaders. The District Executive Committee is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of Leaders to an unacceptable level in a particular Group or Unit then there would have to be a contraction, consolidation or closure of a Group or Unit. In the worst case scenario the complete closure or amalgamation of the District. Reduction or loss of members. The District supports activities for all young people aged 6 to 18. If there was a reduction in membership in a particular Group or Unit then there would have to be a contraction, consolidation or closure of a Group or Unit. In the worst case scenario the complete closure or amalgamation of the District. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Additional details of the objectives and activities Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
|
| All sections take part in regular camping activities, nights away, and outings. There are various programmes of fund raising across the Groups for both the Group itself and local and Scouting charities. The Sectional Leadership teams ensure that balanced programmes are planned to provide a suitable balance of activities. The objective of the District is to support 13 Groups, 2 Explorer Scout Units, and 1 Scout Active Support Unit with activities that are in accord with the aims of The Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Subscriptions are charged for membership to cover immediate running costs of the District and these do not unduly restrict membership. The District follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting's aims are for the public benefit. 1. Through the Scout method young people develop towards their full potential. 2. There is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits of Scouting activities provided far outweigh the risks. |
|
| The District is not a grant making organisation and therefore has no such policy. The contribution made by volunteers cannot be overemphasised. The District relies entirely on volunteer Leaders and helpers. |
Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
The total membership of the District as at 31st January 2022 was 1,170, an increase of 71 compared to 2020. Youth numbers are 881 compared to 782 in 2020. The Leaders and helpers involved continue to provide a progressive and challenging programme of events and activities. |
|---|---|
Section E Financial review
Brief statement of the charity’s Reserves policy policy on reserves The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months operating costs, about £45,000. The District held reserves of £87,000 against this at the year end. This is sufficient to cover operating costs for approximately 23 months.
Investment policy
The District has investments in the FP CAF Fixed Interest Fund B Income, which aims to provide an income for the District and a small increase in capital. All other funds are held in cash using banks or the COIF Charity Funds. The District Executive Committee regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn; before doing so the District Executive Committee considers the cash flow requirements.
| Section F | Other optional information |
|---|---|
| Section G | Declaration |
The Trustees declare that they have approved the Trustees’ Annual Report above.
Signed on behalf of the charity’s Trustees
| Signatures Full names Date Positions |
Roger Dix | Roger Dix | Roger Dix | Roger Dix | Roger Dix | Roger Dix | Darran Buttigieg |
|---|---|---|---|---|---|---|---|
| Roger Dix | Darran Buttigieg, ACMA | ||||||
| District Commissioner | District Treasurer | ||||||
| 3 1 0 3 2 2 |
|||||||
| 3 | 1 | 0 | 3 | 2 | 2 |
Spelthorne District Scout Council Receipts and Payments Account
| Year start date | Year start date | Year start date | Year start date | Year end date | Year end date | ||||
|---|---|---|---|---|---|---|---|---|---|
| For the year from |
1st April 2021 |
To | 31st March 2022 |
||||||
| Receipts | |||||||||
| ` | Unrestricted funds £ |
Restricted funds Endowment funds £ £ 2021/22 |
Total funds £ |
2020/21 Total funds £ |
|||||
| Donations, legacies and similar income |
|||||||||
| Subscriptions | 42,461 | - | - | 42,461 | 36,793 | ||||
| Less: Membership subscriptions paid on to Surrey County |
38,106 | - | - | 38,106 | 34,213 | ||||
| Net membership subscriptions retained |
4,355 | - | - | 4,355 | 2,581 | ||||
| Donations and Grants | 12,575 | - | - | 12,575 | - | ||||
| Other similar income - Grants | - | - | - | - | - | ||||
| Sub total | 16,930 | - | - | 16,930 | 2,581 | ||||
| Fundraising (gross) | |||||||||
| Santa street collection | - | - | - | - | - | ||||
| Sub total | - | - | - | - | - | ||||
| Investment income | |||||||||
| Bank interest - Virgin Money | 37 | - | - | 37 | 138 | ||||
| FP CAF Fixed Interest Fund B Inc | 447 | - | - | 447 | 513 | ||||
| COIF account interest | 1 | - | - | 1 | 2 | ||||
| Sub total | 485 | - | - | 485 | 653 | ||||
| Program and activities (as listed onpages 10/11) |
|||||||||
| District | - | - | - | - | - | ||||
| Beaver Scout Section | 0 | 0 | 0 | - | 0 | ||||
| Cub Scout Section | 16,492 | 0 | 0 | 16,492 | 0 | ||||
| Scout Section | 117 | 0 | 0 | 117 | 0 | ||||
| Explorer Scout Section | 10,048 | 0 | 0 | 10,048 | 9,841 | ||||
| District Scout Active Support Unit | 20 | 0 | 0 | 20 | 2,000 | ||||
| Sub total | 26,678 | - | - | 26,678 | 11,841 | ||||
| Other income | |||||||||
| Badge sales | 2,393 | - | - | 2,393 | 999 | ||||
| Membership subs rebate | 391 | - | - | 391 | - | ||||
| Rent of premises | - | - | - | - | - | ||||
| Jamboree Levy/ Contributions | 1,742 | - | - | 1,742 | 1,486 | ||||
| Spelthorne Gangshow | - | - | - | - | - | ||||
| Sub total | 4,526 | - | - | 4,526 | 2,485 | ||||
| Sundry receipts | |||||||||
| Other | - | - | - | - | - | ||||
| Sub total | - | - | - | - | - | ||||
| **Total receipts ** | |||||||||
| 48,619 | 17,559 |
Spelthorne District Scout Council Receipts and Payments Account
| Year start date | Year start date | Year start date | Year start date | Year end date | Year end date | ||||
|---|---|---|---|---|---|---|---|---|---|
| For the year from |
1st April 2021 |
To | 31st March 2022 |
||||||
| Payments | |||||||||
| Unrestricted funds £ |
Restricted funds Endowment funds £ £ 2021/22 |
Total funds £ |
2020/21 Total funds £ |
||||||
| Premises - Hengrove Scout HQ |
|||||||||
| Building insurance | 1,608 | - | - | 1,608 | 1,390 | ||||
| Electricity | 29 | - | - | 29 | 515 | ||||
| Rent | 360 | - | - | 360 | 360 | ||||
| Repairs and maintenance | 217 | - | - | 217 | 315 | ||||
| Sub total | 2,213 | - | - | 2,213 | 2,581 | ||||
| Equipment | |||||||||
| Purchase of equipment | 123 | - | - | 123 | 74 | ||||
| Equipment insurance | 763 | - | - | 763 | 752 | ||||
| Sub total | 885 | - | 885 | 826 | |||||
| Programme and activities (as listed onpages 11/12) |
|||||||||
| District | 0 | - | - | - | 66 | ||||
| Beaver Scout Section | 0 | - | - | - | 0 | ||||
| Cub Scout Section | 15,559 | - | - | 15,559 | 53 | ||||
| Scout Section | 1,198 | - | - | 1,198 | 0 | ||||
| Explorer Scout Section | 15,027 | - | - | 15,027 | 5,322 | ||||
| District Scout Active Support Unit | 79 | - | - | 79 | 50 | ||||
| Sub total | 31,862 | - | - | 31,862 | 5,491 | ||||
| Other costs | |||||||||
| Badge purchases | 1,996 | - | - | 1,996 | 1,388 | ||||
| Legal Fees | 1,250 | - | - | 1,250 | - | ||||
| Personal accident insurance | 326 | - | - | 326 | 450 | ||||
| Subscription rebate to Groups | 391 | - | - | 391 | - | ||||
| Website costs | 472 | - | - | 472 | 480 | ||||
| Jamboree payments to County | 1,000 | - | - | 1,000 | - | ||||
| Spelthorne Gangshow | - | - | - | - | - | ||||
| Sub total | 5,435 | - | - | 5,435 | 2,318 | ||||
| Sundry payments | |||||||||
| AGM and admin expenses | - | - | - | - | - | ||||
| Bank Charges | 96 | - | - | 96 | 74 | ||||
| Conference/ Meeting Expense | - | - | - | - | - | ||||
| Postage & Stationery | - | - | - | - | - | ||||
| Other sundry payments | 35 | - | - | 35 | 30 | ||||
| Sub total | 131 | - | - | 131 | 104 | ||||
| Other | |||||||||
| Young Leaders | 85 | 85 | - | ||||||
| Sub total | 85 | - | - | 85 | - | ||||
| **Total payments ** | |||||||||
| 40,612 | 11,319 |
Spelthorne District Scout Council Receipts and Payments Account
| Year start date | Year start date | Year end date | |||
|---|---|---|---|---|---|
| For the year from |
1st April 2021 |
To | 31st March 2022 |
||
| Summary | |||||
| Total receipts Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end **Cash funds this year end ** |
Unrestricted funds £ 48,619 40,612 8,007 - 79,219 87,226 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - 2021/22 |
Total funds £ 48,619 40,612 8,007 - 79,219 87,226 |
2020/21 Total funds £ |
|
| 48,619 | - | 48,619 | 17,559 | ||
| 40,612 | - | 40,612 | 11,319 | ||
| 8,007 | - | 8,007 | 6,240 | ||
| - | - | - | - | ||
| 79,219 | - | 79,219 | 72,979 | ||
| 87,226 | - | 87,226 | 79,219 |
Programme and activities - Receipts
| Unrestricted funds £ - - |
Unrestricted funds £ - - |
Restricted funds Endowment funds £ £ - - - - 2021/22 |
Restricted funds Endowment funds £ £ - - - - 2021/22 |
Restricted funds Endowment funds £ £ - - - - 2021/22 |
Restricted funds Endowment funds £ £ - - - - 2021/22 |
Total funds £ - - |
Total funds £ - - |
2020/21 Total funds £ |
|
|---|---|---|---|---|---|---|---|---|---|
| District | |||||||||
| Training courses | - | - | - | - | - | ||||
| Sub total | - | - | - | - | - | ||||
| Beaver Scout Section | |||||||||
| Activities | - | - | - | - | - | ||||
| Sub total | - | - | - | - | - | ||||
| Cub Scout Section | |||||||||
| PGL 2022 | 15,100 | - | - | 15,100 | - | ||||
| Camps - Summer/ District | 1,191 | - | - | 1,191 | - | ||||
| Outing | - | - | - | - | - | ||||
| Swimming Gala | 201 | - | - | 201 | - | ||||
| Scram | - | - | - | - | - | ||||
| Other activities | - | - | - | - | - | ||||
| Sundry receipts | - | - | - | - | - | ||||
| Sub total | 16,492 | - | - | 16,492 | - | ||||
| Scout Section | |||||||||
| District camp | - | - | - | - | - | ||||
| Bivouac night | - | - | - | - | - | ||||
| Other activities | 117 | - | - | 117 | - | ||||
| Sundry receipts | - | - | - | - | - | ||||
| Sub total | 117 | - | - | 117 | - | ||||
| Explorer Scout Section | |||||||||
| Activities | 3,692 | - | - | 3,692 | - | ||||
| Camping/Expeditions | 1,170 | - | - | 1,170 | 5,281 | ||||
| Fundraising | - | - | - | - | 50 | ||||
| Membership subscriptions | 5,054 | - | - | 5,054 | 3,403 | ||||
| Sundry receipts | 132 | - | - | 132 | 1,106 | ||||
| Sub total | 10,048 | - | - | 10,048 | 9,841 |
Spelthorne District Scout Council Receipts and Payments Account
| Year start date | Year start date | Year start date | Year start date | Year end date | Year end date | ||||
|---|---|---|---|---|---|---|---|---|---|
| For the year from |
1st April 2021 |
To | 31st March 2022 |
||||||
| Programme and activities - Receipts | |||||||||
| Unrestricted funds £ |
Restricted funds Endowment funds £ £ 2021/22 |
Total funds £ |
2020/21 Total funds £ |
||||||
| Scout Active Support Unit | |||||||||
| Activities | - | - | - | - | 2,000 | ||||
| Sundry receipts | 20 | - | - | 20 | - | ||||
| Sub total | 20 | - | - | 20 | 2,000 | ||||
| **Total activity receipts ** | |||||||||
| 26,678 | - | 11,841 |
Programme and activities - Payments
| Unrestricted funds £ |
Unrestricted funds £ |
Restricted funds Endowment funds £ £ 2021/22 |
Restricted funds Endowment funds £ £ 2021/22 |
Restricted funds Endowment funds £ £ 2021/22 |
Restricted funds Endowment funds £ £ 2021/22 |
Total funds £ |
Total funds £ |
2020/21 Total funds £ |
|
|---|---|---|---|---|---|---|---|---|---|
| District | |||||||||
| Training resources | - | - | - | - | - | ||||
| Training courses | - | - | - | - | - | ||||
| Hike to the Moon Prizes | - | - | - | - | 66 | ||||
| CSGA | - | - | - | - | - | ||||
| Sub total | - | - | - | - | 66 | ||||
| Beaver Scout Section | |||||||||
| Activities | - | - | - | - | - | ||||
| Sub total | - | - | - | - | - | ||||
| Cub Scout Section | |||||||||
| PGL 2022 | 14,030 | - | - | 14,030 | - | ||||
| Camps - Summer/ District | 1,233 | - | - | 1,233 | - | ||||
| Outing | - | - | - | - | - | ||||
| Swimming Gala | 193 | - | - | 193 | - | ||||
| Scram | - | - | - | - | - | ||||
| Other activities | - | - | - | - | - | ||||
| Equipment | - | - | - | - | - | ||||
| Sundry payments | 103 | - | - | 103 | 53 | ||||
| Sub total | 15,559 | - | - | 15,559 | 53 | ||||
| Scout Section | |||||||||
| District camp | - | - | - | - | - | ||||
| Bivouac night | - | - | - | - | - | ||||
| Other activities | 114 | - | - | 114 | - | ||||
| Equipment | 1,084 | - | - | 1,084 | - | ||||
| Sundry payments | - | - | - | - | - | ||||
| Sub total | 1,198 | - | - | 1,198 | - |
Spelthorne District Scout Council Receipts and Payments Account
| Year start date | Year start date | Year start date | Year start date | Year end date | Year end date | ||||
|---|---|---|---|---|---|---|---|---|---|
| For the year from |
1st April 2021 |
To | 31st March 2022 |
||||||
| Programme and activities - Payments | |||||||||
| Unrestricted funds £ |
Restricted funds Endowment funds £ £ 2021/22 |
Total funds £ |
2020/21 Total funds £ |
||||||
| Explorer Scout Section | |||||||||
| Activities | 3,034 | - | - | 3,034 | 9 | ||||
| Camps/expeditions | 8,456 | - | - | 8,456 | 1,712 | ||||
| Equipment | - | - | - | - | 85 | ||||
| Fundraising expenses | - | - | - | - | - | ||||
| Subscriptions paid to District | 2,944 | - | - | 2,944 | 2,252 | ||||
| Rent & Minibus | 304 | - | - | 304 | - | ||||
| Donations | - | - | - | - | 30 | ||||
| Sundry payments | 289 | - | - | 289 | 1,235 | ||||
| Sub total | 15,027 | - | - | 15,027 | 5,322 | ||||
| Scout Active Support Unit | |||||||||
| Activities | - | - | - | - | - | ||||
| Equipment purchase | - | - | - | - | - | ||||
| Jamboree Contribution | - | - | - | - | - | ||||
| Sundry payments | 79 | - | - | 79 | 50 | ||||
| Sub total | 79 | - | - | 79 | 50 | ||||
| Total activity payments | |||||||||
| 31,862 | 5,491 |
Spelthorne District Scout Council Receipts and Payments Account
Additional information
| Additional information | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Current Account £ |
Deposit Account Cash in Hand £ £ 31st March 2022 |
Total funds £ |
31st March 2021 Total funds £ |
||||||
| Cash funds | |||||||||
| Beaver Scout Section | 2,247 | - | 10 | 2,258 | 2,258 | ||||
| Cub Scout Section | 933 | - | - | 933 | - | ||||
| Scout Section | 910 | - | 910 | 1,990 | |||||
| Explorer Scout Section | 27,140 | 1,130 | 204 | 28,475 | 33,453 | ||||
| SASU | 4,112 | - | 72 | 4,184 | 4,243 | ||||
| Water Activities | - | - | 21 | 21 | 21 | ||||
| District Executive | 20,447 | 28,000 | 48,447 | 35,256 | |||||
| Sub total | 55,790 | 29,130 | 308 | 85,228 | 77,221 | ||||
| COIF Charity funds | 2,000 | - | - | 2,000 | 2,000 | ||||
| Total cash funds | 57,790 | 29,130 | 308 | 87,228 | 79,221 | ||||
| 2021/22 | 2020/21 | ||||||||
| Jamboree account | |||||||||
| Balance b/f as at 1st April | 8,304 | 6,819 | |||||||
| Add - Contributions from Groups | 1,742 | 1,486 | |||||||
| Add - Grant and donations | |||||||||
| Less - Grant paid to reps | - | - | |||||||
| Sub total | 10,046 | 8,304 | |||||||
| Less - Payments of fees | 1,000 | ||||||||
| Balance as at 31st March | 9,046 | 8,304 | |||||||
| Designated funds as at 31st March |
|||||||||
| Jamboree account | 9,046 | 8,304 | |||||||
| Gangshow | 1,460 | 1,460 | |||||||
| Scout Active Support deposit A/c | 5,157 | 5,157 | |||||||
| Total | 15,663 | 14,921 |
Spelthorne District Scout Council
Receipts and Payments Account
Statement of assets and liabilities at the end of the year
| Unrestricted funds £ |
Unrestricted funds £ |
Restricted funds Endowment funds £ £ 31st March 2022 |
Restricted funds Endowment funds £ £ 31st March 2022 |
Restricted funds Endowment funds £ £ 31st March 2022 |
Restricted funds Endowment funds £ £ 31st March 2022 |
Total funds £ |
Total funds £ |
31st March 2020 Total funds £ |
|
|---|---|---|---|---|---|---|---|---|---|
| Cash funds | |||||||||
| Bank current account | 55,790 | - | 55,790 | 47,888 | |||||
| Bank deposit account | 29,130 | - | - | 29,130 | 29,130 | ||||
| COIF Charity funds | 2,000 | - | - | 2,000 | 2,000 | ||||
| Cash funds | 308 | - | - | 308 | 204 | ||||
| Total cash funds | 87,228 | - | - | 87,228 | 79,221 | ||||
| Other monetary assets | |||||||||
| Tax claim | - | - | - | - | - | ||||
| Insurance claim | - | - | - | - | - | ||||
| Sub total | - | - | - | - | - | ||||
| Investment assets | |||||||||
| FP CAF Fixed Interest Fund B Inc | 14,367 | - | - | 14,367 | 15,451 | ||||
| Sub total | 14,367 | - | - | 14,367 | 15,451 | ||||
| Non monetary assets for charity's own use |
|||||||||
| Badge secretary's stock | 3,283 | - | - | 3,283 | 3,283 | ||||
| Land and buildings - Portacabin | 3,562 | - | - | 3,562 | 3,562 | ||||
| - Container | 3,156 | - | - | 3,156 | 3,156 | ||||
| Land and buildings - Hengrove Scout HQ |
365,728 | - | - | 365,728 | 365,728 | ||||
| Scouting equipment, furniture etc. | 50,875 | - | - | 50,875 | 50,875 | ||||
| Sub total | 426,604 | - | - | 426,604 | 426,604 | ||||
| Liabilities | |||||||||
| Accounts not yet paid | - | - | - | - | - | ||||
| Expenses incurred but not invoiced | - | - | - | - | - | ||||
| Subscriptions not yet paid | - | - | - | - | - | ||||
| Prepaid by Groups for badges | - | - | - | - | - | ||||
| Sub total | - | - | - | - | - |
Contingent liabilities
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 21st May 2022 (via email) and signed on their behalf by:
| Signature Print Name |
Signature Print Name |
|---|---|
| Roger Dix | Roger Dix - District Commissioner |
| Darran Buttigieg | Darran Buttigieg, ACMA - Treasurer |
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