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2020-12-31-accounts

REGISTERED COMPANY NUMBER: 10168064 (England and Wales) REGISTERED CHARITY NUMBER: 1178639

Report of the Trustees and

Financial Statements for the Year Ended 31 December 2020

for

Goscote Greenacres Community Garden (A Company Limited by Guarantee)

Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House 74 Grange Road Dudley West Midlands DY1 2AW

Goscote Greenacres Community Garden

Contents of the Financial Statements for the Year Ended 31 December 2020

Page
Reference and Administrative Details 1
Report of the Trustees 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 14
Detailed Statement of Financial Activities 15 to 16

Goscote Greenacres Community Garden

Reference and Administrative Details for the Year Ended 31 December 2020

TRUSTEES Mrs L A Clark Mrs A I Hasketh (resigned 31.3.21) Mrs L J Holloway Mrs C E Langston Mrs A N Tolley Mrs M E Whiting Mrs A Bish (resigned 22.5.21) Mr R Dolan (appointed 22.5.21) M Bracey (appointed 22.5.21) COMPANY SECRETARY Mr P B Mason REGISTERED OFFICE Goscote Greenacres Community Garden Goscote Lane Walsall West Midlands WS3 1SJ REGISTERED COMPANY 10168064 (England and Wales) NUMBER

REGISTERED CHARITY NUMBER 1178639

INDEPENDENT EXAMINER

Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House 74 Grange Road Dudley West Midlands DY1 2AW

Page 1

Goscote Greenacres Community Garden

for the Year Ended 31 December 2020

Report of the Trustees

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

To provide facilities for recreation or other leisure time occupation by providing an area for use as a community garden for individuals in Goscote and the surrounding area, who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objective of improving the condition of life of the said inhabitants.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The site has remained open to plot holders throughout the COVID-19 pandemic as social distancing is easy on the site and work on your allotment has been allowed as part of your daily physical exercise.

We have seen a steady increase of people interested in plots on the site with the largest waiting list ever of 11 people waiting for plots. We are hoping to reduce this considerably as a few people leave every year and we have received some funding through West Midlands Police to construct some additional plots on the site. The greatest demand is for raised beds as they allow the less able to enjoy gardening.

The vegetable box scheme has continued throughout the pandemic with 12 regular customers. The christmas box scheme was very successful with 49 boxes delivered the week before christmas.

The garden maintenance project is still on hold until after the COVID-19 pandemic. We have managed to fulfill one contract for Mossley Big Local and constructed and planted 6 large planters around the estate.

FINANCIAL REVIEW

Financial position

The charity had net deficit for the year of £5,696 (2019 - Surplus £79,704). The net assets of the charity at the year end were £96,579 (2019 - £102,275). The net assets are split into unrestricted funds of £12,244 (2019 - £10,771) and restricted funds of £84,335 (2019 - £91,504).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

.......................................................................... Mr P B Mason - Secretary

Page 2

Independent Examiner's Report to the Trustees of Goscote Greenacres Community Garden

Independent examiner's report to the trustees of Goscote Greenacres Community Garden ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr Andrew James Smith FCCA Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House 74 Grange Road Dudley West Midlands DY1 2AW

Date: .............................................

Page 3

Goscote Greenacres Community Garden

Statement of Financial Activities

for the Year Ended 31 December 2020

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
6,603
Other trading activities
3
5,209
Total
11,812
EXPENDITURE ON
Charitable activities
Raising funds
6,560
Payroll costs
-
Other costs
3,779
Total
10,339
NET INCOME/(EXPENDITURE)
1,473
RECONCILIATION OF FUNDS
Total funds brought forward
10,771
TOTAL FUNDS CARRIED FORWARD
12,244		 Restricted
funds
£
61,940
(1)
61,939
-
52,285
16,823
69,108
(7,169)
91,504
84,335		 31.12.20
31.12.19
Total
Total
funds
funds
£
£
68,543
156,539
5,208
5,456
73,751
161,995
6,560
5,939
52,285
53,363
20,602
22,989
79,447
82,291
(5,696)
79,704
102,275
22,571
96,579
102,275		 31.12.20
31.12.19
Total
Total
funds
funds
£
£
68,543
156,539
5,208
5,456
73,751
161,995
6,560
5,939
52,285
53,363
20,602
22,989
79,447
82,291
(5,696)
79,704
102,275
22,571
96,579
102,275
161,995
5,939
53,363
22,989
82,291
79,704
22,571
102,275

The notes form part of these financial statements

Page 4

Goscote Greenacres Community Garden

Balance Sheet

31 December 2020

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
8
4,872
CURRENT ASSETS
Debtors
9
-
Cash at bank and in hand
8,725
8,725
CREDITORS
Amounts falling due within one year
10
(1,353)
NET CURRENT ASSETS
7,372
TOTAL ASSETS LESS CURRENT
LIABILITIES
12,244
NET ASSETS
12,244
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
21,968
137
63,675
63,812
(1,445)
62,367
84,335
84,335		 31.12.20
Total
funds
£
26,840
137
72,400
72,537
(2,798)
69,739
96,579
96,579
12,244
84,335
96,579		 31.12.19
Total
funds
£
34,003
135
71,534
71,669
(3,397)
68,272
102,275
102,275
10,771
91,504
102,275

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 5

continued...

Goscote Greenacres Community Garden

Balance Sheet - continued

31 December 2020

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Mrs L A Clark - Trustee

The notes form part of these financial statements

Page 6

Goscote Greenacres Community Garden

Notes to the Financial Statements for the Year Ended 31 December 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery - 25% on reducing balance Motor vehicles - 25% on reducing balance Computer equipment - 25% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 7

Goscote Greenacres Community Garden

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

2.
DONATIONS AND LEGACIES
Donations
Grants
Subscriptions
Grants received, included in the above, are as follows:
Big Lottery Reaching Communities Fund
Big Lottery Awards For All
Thomas Bailey Fund
3.
OTHER TRADING ACTIVITIES
Fundraising events
Shop income
4.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets		 31.12.20
£
5,885
61,940
718
68,543
31.12.20
£
61,940
-
-
61,940
31.12.20
£
-
5,208
5,208
31.12.20
£
8,947		 31.12.19
£
24
154,368
2,147
156,539
31.12.19
£
134,368
10,000
10,000
154,368
31.12.19
£
1,232
4,224
5,456
31.12.19
£
11,334

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.

continued...

Page 8

Goscote Greenacres Community Garden

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

6. STAFF COSTS
31.12.20 31.12.19
£ £
Wages and salaries 49,699 47,814
Social security costs 1,095 4,231
Other pension costs 1,491 1,318
52,285 53,363
The average monthly number of employees during the year was as follows:
31.12.20 31.12.19
Management 2 2
No employees received emoluments in excess of £60,000.
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
fund funds funds
£ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 2,171 154,368 156,539
Other trading activities 5,454 2 5,456
Total 7,625 154,370 161,995
EXPENDITURE ON
Charitable activities
Raising funds 5,939 - 5,939
Payroll costs - 53,363 53,363
Other costs 7,822 15,167 22,989
Total 13,761 68,530 82,291
NET INCOME/(EXPENDITURE) (6,136) 85,840 79,704
RECONCILIATION OF FUNDS
Total funds brought forward 16,907 5,664 22,571
TOTAL FUNDS CARRIED FORWARD 10,771 91,504 102,275

continued...

Page 9

Goscote Greenacres Community Garden

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

8. TANGIBLE FIXED ASSETS

Plant and
machinery
£
COST
At 1 January 2020
26,015
Additions
1,784
At 31 December 2020
27,799
DEPRECIATION
At 1 January 2020
8,414
Charge for year
4,847
At 31 December 2020
13,261
NET BOOK VALUE
At 31 December 2020
14,538
At 31 December 2019
17,601
9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments and accrued income
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other taxes
Pension creditor
Accruals and deferred income		 Motor
Computer
vehicles
equipment
Totals
£
£
£
20,854
1,185
48,054
-
-
1,784
20,854
1,185
49,838
5,214
423
14,051
3,910
190
8,947
9,124
613
22,998
11,730
572
26,840
15,640
762
34,003
31.12.20
31.12.19
£
£
137
135
31.12.20
31.12.19
£
£
427
1,674
1,018
330
1,353
1,393
2,798
3,397		 Totals
£
48,054
1,784		 Totals
£
48,054
1,784
49,838
14,051
8,947
22,998
26,840
34,003
3,397

continued...

Page 10

Goscote Greenacres Community Garden

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

11. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Big Lottery Reaching Communities Fund
Big Lottery Awards For All
Thomas Bailey Fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Big Lottery Reaching Communities Fund
Big Lottery Awards For All
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Restricted funds
Big Lottery Reaching Communities Fund
Big Lottery Awards For All
Thomas Bailey Fund
TOTAL FUNDS		 At 1.1.20
£
10,771
73,466
8,038
10,000
91,504
102,275
Incoming
resources
£
11,812
61,939
-
61,939
73,751
At 1.1.19
£
16,907
5,664
-
-
5,664
22,571		 Net
movement
At
in funds
31.12.20
£
£
1,473
12,244
(5,697)
67,769
(1,472)
6,566
-
10,000
(7,169)
84,335
(5,696)
96,579
Resources
Movement
expended
in funds
£
£
(10,339)
1,473
(67,636)
(5,697)
(1,472)
(1,472)
(69,108)
(7,169)
(79,447)
(5,696)
Net
movement
At
in funds
31.12.19
£
£
(6,136)
10,771
67,802
73,466
8,038
8,038
10,000
10,000
85,840
91,504
79,704
102,275

continued...

Page 11

Goscote Greenacres Community Garden

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
7,625
Restricted funds
Big Lottery Reaching Communities Fund
134,370
Big Lottery Awards For All
10,000
Thomas Bailey Fund
10,000
154,370
TOTAL FUNDS
161,995
A current year 12 months and prior year 12 months combined position is as follows:
At 1.1.19
£
Unrestricted funds
General fund
16,907
Restricted funds
Big Lottery Reaching Communities Fund
5,664
Big Lottery Awards For All
-
Thomas Bailey Fund
-
5,664
TOTAL FUNDS
22,571		 Resources
Movement
expended
in funds
£
£
(13,761)
(6,136)
(66,568)
67,802
(1,962)
8,038
-
10,000
(68,530)
85,840
(82,291)
79,704
Net
movement
At
in funds
31.12.20
£
£
(4,663)
12,244
62,105
67,769
6,566
6,566
10,000
10,000
78,671
84,335
74,008
96,579

continued...

Page 12

Goscote Greenacres Community Garden

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 19,437 (24,100) (4,663)
Restricted funds
Big Lottery Reaching Communities Fund 196,309 (134,204) 62,105
Big Lottery Awards For All 10,000 (3,434) 6,566
Thomas Bailey Fund 10,000 - 10,000
216,309 (137,638) 78,671
TOTAL FUNDS 235,746 (161,738) 74,008
Purpose of Funds

Unrestricted General Fund

This fund represents the free funds of the charity that are not designated for particular purposes.

Restricted Funds

Big Lottery Reaching Communities Fund

This initial grant was first received on 1st October 2018. Further payments will be received over a five year period from this date to help fund salaries and the majority of the garden's running costs.

Big Lottery Awards For All

This grant of £10,000 was received during the year to fund the development and delivering of the garden's new digital trail.

Thomas Bailey Fund

This grant of £10,000 was received during the year to fund the wages of a garden maintenance supervisor. At the year end this position had yet to be filled and subsequently has been delayed due to the COVID-19 situation, probably until Spring 2021.

continued...

Page 13

Goscote Greenacres Community Garden

Notes to the Financial Statements - continued for the Year Ended 31 December 2020

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2020.

Page 14

Goscote Greenacres Community Garden

Detailed Statement of Financial Activities for the Year Ended 31 December 2020

Detailed Statement of Financial Activities
for the Year Ended 31 December 2020
31.12.20 31.12.19
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 5,885 24
Grants 61,940 154,368
Subscriptions 718 2,147
68,543 156,539
Other trading activities
Fundraising events - 1,232
Shop income 5,208 4,224
5,208 5,456
Total incoming resources 73,751 161,995
EXPENDITURE
Charitable activities
Purchases for resale 3,063 2,503
Garden supplies 2,198 1,443
Bee keeping expenses 40 268
Event and promotion costs 1,199 1,560
Licences 60 165
6,560 5,939
Support costs
Management
Wages 49,699 47,814
Social security 1,095 4,231
Pensions 1,491 1,318
Insurance 1,222 1,419
Light and heat - 360
Telephone 104 245
IT, post, printing, stationery 435 286
Repairs and consumables 1,213 2,037
Fuel and travel expenses 978 1,097
Van insurance 1,277 1,131
Other van expenses 682 49
Refreshments 86 126
Cleaning and hygiene costs 76 140
Accountancy 1,563 1,756
Carried forward 59,921 62,009

This page does not form part of the statutory financial statements

Page 15

Goscote Greenacres Community Garden

Detailed Statement of Financial Activities for the Year Ended 31 December 2020

Detailed Statement of Financial Activities
for the Year Ended 31 December 2020
31.12.20 31.12.19
£ £
Management
Brought forward 59,921 62,009
Legal fees 4,000 2,925
Bank charges - 10
Sundry expenses 19 74
Depreciation of tangible and heritage assets 8,947 11,334
72,887 76,352
Total resources expended 79,447 82,291
Net (expenditure)/income (5,696) 79,704

This page does not form part of the statutory financial statements

Page 16