## **Trustees’ Annual Report for the period**
**From 01/04/2020 To 31/03 2021**
**Charity name: Arts All Over The Place**
**Charity registration number: 1178638**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 1.17.The report The charity’s objects (‘the objects’)
purposes of the charity provides are
as set out in its information
intended to help The relief of those in need, in
governing document the user
understand how particular people with mental
the charity’s aims and emotional health and
fulfil its legal
purposes, the wellbeing needs, through the
activities it
undertakes and use of the arts.
what it has
achieved. All charities must (Arts that promote and provide
provide a creative activities for their
summary of: • the
purposes of the benefit, through public
charity as set out exhibitions of their work and
in its governing
document; and • the main activities that promote greater
undertaken in community engagement for
relation to those
purposes. individuals with experiences of
mental and emotional
health/wellbeing issues and
social isolation living in
England and Wales.)
Summary of the main Para 1.17 and 1.191.19. The Sadly, we lost two vital people, a
activities in relation to report should trustee and a main artist in April
those purposes for the explain the 2020, however this resulted in
public benefit, in activities, substantial donations from their
particular, the activities, projects or families, of over £2000. As we had no
services
projects or services projects in progress at that time, due
identified in
identified in the the to Covid restrictions, we started to
accounts. accompanying use that money to deliver some
accounts. As sessions to our participants,
far as
especially those who knew and had
practicable,
numerical been supported by the trustee, David
information Goley. Having checked that
provided in government guidelines allowed
the report ‘therapeutic sessions for up to 15
about the
resources people’ we delivered art and drama
spent on sessions in the local park, with social
particular distancing and taking due care, such
activities as providing individual art materials
should be
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consistent to each participant. We delivered at
with the least one session a week through the
analysis
summer. We put on a memorial
provided in
the accounts. session for the artist who died, Jason
Clark, using the Art Rooms, Kings
Heath and his partner brought some
of his work and Graham Taylor
delivered an interactive session on his
style of drawing, for people to try out
themselves, and there was an outdoor
session exploring feelings. These
activities enabled people who were
suffering from Social Isolation to
safely gather and take part in creative
activities. We continued delivering
sessions stretching into September,
using funds from the Birmingham &
Solihull Mental Health Foundation
Trust.
National Lottery (covid award)
In July 2020 we applied for a grant
from the National Lottery fund, which
aimed to support our beneficiaries
who were suffering from social
isolation and loneliness. We were
successful and the fund of almost
£10,000 landed in our bank on
October 2 [nd] 2020 but had to be spent
by April 1st 2021. We delivered a host
of online activities and set up a You
Tube Channel where activities can be
seen (the channel is called Arts All
Over The Place and can be accessed
on line) We also filmed various
members reading poetry etc. As it
was not possible to run our usual
exhibition that year, work was
exhibited on line. We delivered over
100 face to face sessions: Mindful
walks in parks with a qualified
Psychotherapist; Mindful art sessions
and drama sessions were delivered in
various community venues, three a
week and we provided hot drinks.
Again, Government guidelines for
therapeutic groups of up to 15 were
frequently checked and carefully
followed. Hands, Face and Space were
observed. We had to limit the
sessions to those who booked as we
frequently got full sessions.
We applied for a regular Lottery Grant
in early 2021, expecting it to take
longer for a decision, but we heard in
March that it was successful and the
funds arrived in March 2021, which
unexpectedly pushed us over the
£25.000 income threshold, as it was
almost the end of our financial year.
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All the work was carried out after April
1 [st] 2021
Hoarding Project £3000
In February 2020 we were approached
to do some work with people who had
an issue with hoarding. The company,
Cloud’s End was commissioned to
work with people referred to them by
Birmingham City Council, We planned
a project around Drama, tackling
issues such as letting go, and some
art using recycled material and
selecting precious objects and making
for example collages from selected
photos etc. Unfortunately, this work
was put on hold due to Covid. As part
of the You Tube filming, a member
called Brendan Higgins was filmed
speaking his poem on Hoarding, and
this was sent to Cloud’s End, and the
project was reinstated, commencing
In February 2021, with a first payment
of £3000 arriving in our bank in
February 2021, and we started
delivering the art for this project,
which continues with more funding
into the following financial year.
BCH work done in 2020 Feb /March
In February 2020 we started work on
a project for Birmingham Children’s
Hospital (BCH), delivering off site
sessions to young people.
Unfortunately, the sessions were
stopped in March 2020 due to Covid,
however we did not get paid until May
2020, which means that money shows
up in the following financial year
(20/21)
Statement confirming Para 1.18 8. Charitiesin England and Wales The trustees have confirmed
whether the trustees must also: • explain
the main activities that the activities are of public
have had regard to the undertaken to further
the charity’s benefit.
guidance issued by the purposes for the
public benefit; and •
Charity Commission on include in their report
public benefit a statement confirming whether
the trustees have had
regard to the Charity
Commission’s
guidance on public
benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference
|||SORP reference|||
|---|---|---|---|---|
||Contribution made by
volunteers|Para 1.38|**Volunteers are an essential part**
**of the operation of the charity. All**
**trustees are volunteers and do**
**essential work on fnances and**
**legal issues. Volunteers also help**
**in sessions, making refreshments**
**etc. and helping participants**||
**complete craft work and with drama sessions.**
## **Achievements and Performance**
SORP reference We have delivered over the year many face to face sessions to people from the mental health community Summary of the main Para 1.20 The who have suffered from social achievements of the report must contain a isolation and loneliness, which was charity, identifying the summary of the really high due to Covid. We followed main difference the charity’s achievements of government guidelines to provide work has made to the the charity. The therapeutic groups of no more than report should circumstances of its identify the 15 participants in times when most beneficiaries and any difference the charity’s work has other community mental health wider benefits to society made to the services were only delivering on line as a whole. circumstances of its beneficiaries or by phone calls, maybe once a and, if practicable, month. Several of the participants explain any wider benefits to society said to us that we were a “life saver”. as a whole. We did not charge any participants and supported them with drinks and snacks and free art materials, but all appreciated the social contact when most other ways of human contact were not allowed. Pubs, cafes and day centres etc. were closed for much of the year
:
## **Financial Review**
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Review of the charity’s Para 1.21 We had £12,719 in funds which
financial position at the were for specific projects, the
end of the period majority of which, £9960 had
landed in our accounts just days
before the end of the financial
year, for the summer lottery
funded projects
Statement explaining Para 1.22 We ended the year with £1,400 in
the policy for holding unrestricted funds, which is near
reserves stating why our usual target of £1000 in
they are held funds to continue our activities
Amount of reserves held Para 1.22 £1400
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 We are financially stable, as we
uncertainties about the run on a tight budget, having no
charity continuing as a premises, just renting as and
going concern when required, and only paying
sessional workers, so no
employees.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Our main income is from grants,
for specific projects, which are
The charity’s principal spent according to the plan in the
sources of funds Para 1.47 applications. We do a small
(including any amount of fundraising but this
fundraising) amounts to approximately 5% of
total income . we do get
donations as well, sadly often in
memory of our participants who
have died.
None identified
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees volunteer their services
methods including and are nominated by serving
details of any trustees and voted on by the
constitutional provisions committee
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Reference and Administrative details**
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Charity name Arts All Over The Place
Other name the charity
uses
Registered charity 1178638
number
Charity’s principal 90 Pensby Close
address Birmingham
B13 9QJ
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Cathy Crossley Chair
2 Arshad Butt Treasurer
3 Graham Taylor
4 Alex Rawlins
5 David Hands
6 Kevin Harrison
David Goley Vulnerable April 1 [st] to April 22 [nd]
7
person’s officer 2020 ( died)
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
## **ARTS ALL OVER THE PLACE**
## **RECEIPTS AND PAYMENTS for 12 months ended 31st March 2021**
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Unrestric Restric Total Last
ted ted Funds Year
Funds Funds
£ £ £ £
Receipts
Donations and fundraising 2,648 2,648 719
National Lottery - Awards for All 19,950 19,950 9,990
Birmingham & Solihull Mental
Health Foundation Trust 2,140 2,140 -
Birmingham Children's Hospital
-
Charity 2,732 2,732
-
C20 Visual-Hoarding Project 3,000 3,000
Bank Interest 1 1 1
MIND 497
Woodward Trust 300
30,47 11,50
Total receipts 2,649 27,822 1 7
Payments
Printing, stationery and
consumables 147 556 703 1,454
Exhibitions, workshops and venues 930 7,026 7,956 5,911
Project management, consultancy
and mentoring fees 850 7,321 8,171 4,725
Travel expenses - 200 200 77
12,16
Total payments 1,927 15,103 17,030 7
Net of receipts/(payments) 722 12,719 13,441 (660)
Cash funds last year end 678 - 678 1,338
14,11
Cash funds this year end 1,400 12,719 9 678
STATEMENT OF ASSETS at year
ended 31st March 2021
Unrestric Restric Total Last
ted ted Funds Year
Funds Funds
£ £ £
Total Cash funds
Co-operative Bank - Community
Directplus 314 10,819 11,133 51
Co-operative Bank - Business
Select Instant Access 124 124 284
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Barclays - Community Account 962 1,900 2,862 343
14,11
1,400 12,719
9 678
Signed by one or two trustees
on behalf ofall the trustees.
Date
of
appro
Signature Print name val
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Independent Examinerfs report to the trustees of Arts All Over The Place
I report to the trustees on my examination of the accounts of Arts All Over The Place (the Charity)
for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Act 2011 (the'Act').
I report in respect of my examination of the CharItS accounts under sertion 145 of the 2011 Att
and in carrying out my examination I have followed all the applicable Directions given by the
Charity Commission under section 14515llbl of the Act.
Independent examinerfs statement
I have completed my examination. I confimi that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respett=
accounting records were not kept in respect of the Charity as required by section 130 of
the Act: or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Name: Terry Morgan
Address: 42 Chesterwood Road, Birmingham, B13 OQF
Date:
202