## **Castle Hill Community Centre**
ANNUAL REPORT AND FINANCIAL STATEMENTS
For the year ended 31st March 2024
Castle Hill Community Centre is managed by The Castle Hill Community Centre Trust, Registered Charity N0: 1178607
Page 1 of 13
## **Castle Hill Community Centre**
## **Annual Report**
## **for the year ended 31st March 2024**
|_________________________________________________________________________________________|_________________________________________________________________________________________|
|---|---|
|Contents|Pages|
|Independent examiner’s report|3|
|Trustees Annual Report|4 - 10|
|Income & Expenditure Account|11|
|Balance Sheet|12|
|Notes to the Accounts|13|
_________________________________________________________________________________________
Bankers: Santander Bank, 1-3a Carr St, Ipswich IP4 1DS
Castle Hill Community Centre
Page **2** of **13**
**Independent examiner's report to the trustees of Castle Hill Community Centre**
I report on the accounts of the Castle Hill Community Centre for the year ended 31st March 2024, which are set out on pages 11 to 13.
## **Respective responsibilities of trustees and the examiner**
The charity' s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In the course of my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements
- a. to keep accounting records in accordance with section 130 of the 2011 Act; and
- b. to prepare accounts, which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
P J Keeble ACMA
5 The Cambria, Key Street, Ipswich, Suffolk IP4 IFF
29th January 2025
Page **3** of **13**
## **Trustees’ Annual Report for the period**
**From** 1st April, 2023 **Period start date To** 31st March, 2024 **Period end date**
**Charity name:** Castle Hill Community Centre Trust
## **Charity registration number:** 1178607 **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To further or benefit the residents of North
West Ipswich and the neighbourhood,
without distinction of sex, sexual
orientation, race or of political, religious or
other opinions by associating together the
said residents and the local authorities,
voluntary and other organisations in a
common effort to advance education and to
provide facilities in the interests of social
welfare for recreation and leisure time
occupation with the objective of improving
the conditions of life for the residents.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Providing facilities for local community
organisations, clubs etc to meet and carry
out their activities. Supporting by hire of
rooms other charitable organisations who
benefit the local community in north-west
Ipswich. Organising fund-raising events,
providing help and advice to other
organisations such as the Big Local Trust.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trust confirms that it has regard to the
guidance issued by the Charity
Commission and has taken this into
account in making decisions to which the
guidance is relevant.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|We do not make grants to any other
bodies.|
Page **4** of **13**
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|We do not make use of any social
investments.|
|Contribution made by
volunteers|Para 1.38|Volunteers have continued to play a key
role in the continued success of our Food
Bank during the year (see below). Many of
these come from the immediate area
surrounding the Centre.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our staff & volunteers have continued to
play an important part in the success of the
Trust. In addition they have worked
tirelessly to maintain our weekly Food Bank
for people in need in North-west Ipswich,
with an average attendance at our weekly
Food Bank of 25+ people. A total of 8
volunteers, plus staff and trustees were
regularly involved in supporting this event.
It remains very clear how people have
depended on the service we have provided
many having discovered the existence of
the Centre for the first time, which has
significantly raised our profile in the
community.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|As an organisation which exists to serve
the needs of our local community, we
confine sub-letting of 60% of our room
capacity to charitable organisations,
reserving the remainder for the casual
needs of the neighbourhood - small
groups, parties etc. This model has served
us well allowing us to meet all our
commitments whilst maintaining steady
growth in our capital which has enabled us
to save to invest in a future building
extension.|
|---|---|---|
|||We have not carried out anyfundraising.|
Page **5** of **13**
|Performance of fundraising
activities against objectives
set|Para 1.41|There will be no requirement to do so until
we have secured planning permission for
our building plans next year.|
|---|---|---|
|Investment performance
against objectives|Para 1.41|During the year we have moved our surplus
balances from high street banks to an
umbrella investment organisation which
has enabled us to receive a much better
return and allowed us to spread our money
over a number of funds preventing us from
exposure under the FSCS guarantee.|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We have had a good year despite the
accounts showing a deficit of £2,389. This
is attributed to major rebuilding works, the
cost of which was met out of Restricted
funds held. Overall General funds for the
year increased by £50,062**.**Our annual
accounts show firm financial control with a
tight rein on general expenditure. We have
taken steps to protect our money in secure
investment which have been carefully
chosen to achieve the best return in
interest|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our policy for holding reserves is based on
loss of income we might face in a worst-
case scenario. Our aim is to maintain our
service to customers & tenants in the event
of any disruption to business. The policy
has been thoroughly reviewed during the
year against a rigorous risk assessment.
The Reserve funds remain in a restricted
bank account to limit our exposure under
the FSCS guarantee.|
|Amount of reserves held|Para 1.22|£85,000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None. We are the only community centre
in North-west Ipswich and have established
a good reputation for providing first-class
facilities at an affordable cost.|
Page **6** of **13**
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Our principal source of funds is from room
hire but for specific projects such as the
Food Bank, we rely on grants and client
contributions. There has been no
requirement for fund-raising initiatives
during the year and none is anticipated until
we begin a programme of replacement of
ageing outbuildings within the foreseeable
future|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We do not make any investments in
discrete stocks/shares related financial
organisations. During the year we moved
our surplus funds to an investment platform
to allow us to maintain each deposit below
the FSCS guarantee. Funds are regularly
monitored to take advantage of the best
interest rates on offer.|
|A description of the principal
risks facing the charity|Para 1.46|None|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission Foundation Trust|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New Trustees are recruited to the Board at
any time by the Trustees. In selecting
individuals for appointment as Trustees, the
Trustees have regard to the skills,
knowledge and experience needed for the
effective administration of the CIO. We
actively seek Trustees who reside in the
North-west area of Ipswich and who have a
particular interest in the work of the Centre.
All appointments are ratified by majority
vote at Trustees Board meetings. Officers
of the Trust are appointed at the Annual
General Meeting and serve for a specified
period.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Page **7** of **13**
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New Trustees are provided with induction
information and a copy of the Trust’s
Constitution. A one-day training course
externally sourced is usually provided
within the first six months depending on the
availability of training courses.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We are governed by our Constitution and
aim to maintain 8 Trustees. There are three
officers elected by the Trustees from their
number : Chairman, Vice Chairman &
Treasurer. Trustees also are allotted lead
roles in certain areas such as finance,
human resources, insurance/risk
assessment & buildings. We have no
affiliation with any other groups.|
|Relationship with any
related parties|Para 1.51|None|
|Other||None|
## **Reference and Administrative details**
|Charity name|Castle Hill Community Centre Trust|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1178607|
|Charity’s principal address|Castle Hill Community Centre,
Highfield Road,
Ipswich,
Suffolk,
IP16DG|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Raymond Boggis|Chairman|||
||Richard Skinner|Treasurer|||
||Hazel Stapleton|Vice Chairman|||
||Edwin Candy||||
||Jim Startup||15.7.21 to 4.10.23||
||Roger Barnes||||
||Maureen Grenfell||||
||Magda Chambers||||
Page **8** of **13**
Corporate trustees – names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|None|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|Big Local grant funds held by agreement as LTO for NWI
BLT Partnership. Our agreement**terminated on 19th**
**October, 2023**.|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
This falls within our own
objectives namely:|**Big Local Trust. Objects**: “The advancement of
community development and the relief of unemployment
for the benefit of the public in the localities in each region
specified. These are to be achieved by making
distributions to recipients and conducting research and
disseminating the useful results of such research. The
distributions should be made so as to develop the capacity
and skills of the members of socially and economically
disadvantaged communities, for the benefit of the public, in
such a way that they are better able to identify, and help
meet, their needs and participate more fully in society.”
“To further or benefit the residents of North West Ipswich
and the neighbourhood, without distinction of sex, sexual
orientation, race or of political, religious or other opinions
by associating together the said residents and the local
authorities, voluntary and other organisations in a common
effort to advance education and to provide facilities in the
interests of social welfare for recreation and leisure time
occupation with the objective of improving the conditions of
life for the residents.”|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|These funds were segregated in a discrete account and
formed no part of the CHCCT’s accounts other than for
reporting purposes. Regular income and expenditure
accounts were provided to the Big Local Trust as required
in our LTO agreement. The residual funds held were
transferred back to**Big Local on 13th October, 2023**.|
Page **9** of **13**
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**|**Name**
**Address**||
|None|||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|N/A|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
None
## **Other optional information**
None
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||||
||Raymond Leslie Boggis|Richard John Skinner|
||||
||Chairman|Treasurer|
||23rd January, 2025||
||23rd January, 2025||
Page **10** of **13**
## **Castle Hill Community Centre**
## **Income & Expenditure Account for the year ended 31st March 2024**
|**__________________________________________________________**
**Income:**
Grants (Covid and General)
Restricted Grants (Food Bank Project)
Room Rent (Tenants)
Room Hire
Donations
Interest Received
Other Income (Insurance Claim)
Refunds/ credits
BLT Admin & Management Fees
**Total Income**
**Expenditure:**
Staff Costs
Accommodation Costs
Office and Financial Costs
Restricted Costs (Building Work)
Restricted Costs (Food Bank Project)
Restricted Fund Repaid (Murrayside)
**Total Expenditure**
**Total (Deficit)Surplus of Income over Expenditure**|**______________________**
**£**
**2024**
-
32,897
62,691
76,849
50
12,279
4,784
-
367
**189,917**
58,740
44,148
4,070
62,962
22,386
-
**192,306**
**(2,389)**
|**________**
**£**
**2023**
3,200
10,130
64,658
48,705
-
2,036
872
-
2,580
**132,181**
53,638
30,397
3,003
4,119
9,216
3,784
**104,157**
**28,024**|
|---|---|---|
||
||
## **Analysed:**
||**2024**|**2024**|**2023**|**2023**|
|---|---|---|---|---|
||**General Funds**|**Restricted Funds**|**General Funds**|**Restricted Funds**|
|**Income**|**157,020**|**32,897**|**122,051**|**10,130**|
|**Expenditure**|**106,958**|**85,348**|**87,038**|**17,119**|
|**Surplus/(Deficit)**|**50,062**|**(52,451)**|**35,013**|**(6,989)**|
||**Overall Deficit (2,389)**||**Overall Surplus 28,024**||
Page **11** of **13**
## **Castle Hill Community Centre**
## **Balance Sheet as at 31st March 2024**
## **________________________________________________________________________________________**
||**31st March 2024**|**31st March 2023**|
|---|---|---|
|**Assets**|**£**|**£**|
|**Bank Balances**|||
|**Santander Current Account**|7,320|3,409|
|**Santander Deposit Account**|17,433|36,682|
|**Santander New Building Account**|2,980|--|
|**Nationwide Building Society Account**|85,000
|86,528|
|**Flagstone Portfolio**|261,347|249,850|
||_______|_______|
|**Total Assets**|**374,080**
|**376,469**|
|**Represented by:**|||
|**Accumulated surplus brought forward**|**376,469**||
|**Less: Deficit for the year**
|**(2389)**||
|**Accumulated surplus carried forward**|**374,080**||
|**Analysed: General Funds**|**338,687**||
|**Restricted Funds**|**35,393**||
Page **12** of **13**
## **Castle Hill Community Centre**
## **Notes to the Accounts for the Year Ended 31st March 2024**
## **________________________________________________________________________________________**
## **1. Accounting Policy**
These unaudited accounts have been completed in accordance with UK Generally Accepted Accounting Practice guidelines and provides sufficient and relevant information to enable completion of a tax return.
## **2. Grant Income**
The grant income received during the year that was not Covid related, has been treated as exceptional income as per the Charity Commission definition, as they are one off awards. Accordingly the accounts have been prepared on a receipts and payments basis.
## **3. Fixed Assets**
As all fixed assets purchased are under £1,000 they have been written off to expenditure in the year that they have been purchased.
## **4. Restricted Funds**
At the 31st March 2024, restricted funds totalled £35,393 being the balance remaining on the following grants received:
SCC £ 23,925 (transitional grant for Building Work) Various Organisations £ 11,468 (Food Bank Project)
## **5. Locally Trusted Organisation for Northwest Ipswich Big Local Trust**
In October 2019 the CHCC took on the role of Locally Trusted Organisation (LTO) for the Northwest Ipswich Big Local Trust (NWIBLT). The CHCC handle all the money for NWIBLT, operating a completely separate bank account. Therefore no transactions are included in the CHCC accounts, except for income for CHCC services (5% of all transactions). The CHCC ceased to be the LTO for NWIBLT on 19 October 2023 and the bank account was closed with the balance being paid back to the NWIBLT.
The movements on the NWIBLT bank account up to closure on 19 October 2023 were:
Bank Balance brought forward £ 2,366 Grant Income paid in £ 5,260 Grant and LTO expenditure £ 6,661 Bank Balance Repaid to NWIBLT £ 965
Page **13** of **13**