Castle Hill Community Centre
ANNUAL REPORT AND FINANCIAL STATEMENTS
For the year ended 31st March 2023
Castle Hill Community Centre is managed by The Castle Hill Community Centre Trust, Registered Charity N0: 1178607
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Castle Hill Community Centre
Annual Report
for the year ended 31st March 2023
| _________________ | _________________ |
|---|---|
| Contents | Pages |
| Independent examiner’s report | 3 |
| Trustees Annual Report | 4 - 10 |
| Income & Expenditure Account | 11 |
| Balance Sheet | 12 |
| Notes to the Accounts | 13 |
Bankers: Santander Bank, 1-3a Carr St, Ipswich IP4 1DS
Castle Hill Community Centre
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Independent examiner's report to the trustees of Castle Hill Community Centre
I report on the accounts of the Castle Hill Community Centre for the year ended 31st March 2023, which are set out on pages 1 1 to 13.
Respective responsibilities of trustees and the examiner
The charity' s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements
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a. % keep accounting records in accordance with section 130 of the 2011 Act; and
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b. to prepare accounts, which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
P J Keeble ACMA 5 The Cambria, Key Street, Ipswich, Suffolk IP4 IFF
28th January 2024
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Trustees’ Annual Report for the period
From 1st April, 2022 Period start date To 31st March, 2023 Period end date
Charity name: Castle Hill Community Centre Trust
Charity registration number: 1178607 Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To further or benefit the residents of North West Ipswich and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Providing facilities for local community organisations, clubs etc to meet and carry out their activities. Supporting by hire of rooms other charitable organisations who benefit the local community in north-west Ipswich. Organising fund-raising events, providing help and advice to other organisations such as the Big Local Trust. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trust confirms that it has regard to the guidance issued by the Charity Commission and has taken this into account in making decisions to which the guidance is relevant. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | We only make use of grants for specific purposes for example, to fund the provision of food and sanitary products for our food bank. |
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| Policy on social investment including program related investment |
Para 1.38 | We do not make use of any social investments. |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | Volunteers have continued to play a key role in the continued success of our Food Bank during the year (see below). Many of these come from the immediate area surrounding the Centre. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity has made a good recovery from the restraints placed upon it by the Covid restrictions and seen the return of most of our users during the year. Our staff & volunteers have played a particularly important part in this and in addition worked tirelessly to maintain our weekly Food Bank for people in need in North-west Ipswich, with an average attendance at our weekly Food Bank of 25+ people. A total of 8 volunteers, plus staff and trustees were regularly involved in supporting this event. It has become very clear how people have depended on the service we have provided many having discovered the existence of the Centre for the first time, which has significantly raised our profile in the community. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
As an organisation which exists to serve the needs of our local community, we confine sub-letting of 60% of our room capacity to charitable organisations reserving the remainder for the casual needs of the neighbourhood - small groups, parties etc. This model has served us well allowing us to meet all our commitments whilst maintaining steady growth in our capital which is reserved for future building extension. |
|---|---|---|
| We have not carried out any fundraising |
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| Performance of fundraising activities against objectives set |
Para 1.41 | and at the present there is no requirement to do so. |
|---|---|---|
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Despite the continued challenges this year we still managed to return a healthy surplus of£28024. This included £2500 Covid lost revenue grant for the previous year and £700 Locality grant for a new garden area. Our annual accounts show firm financial control with a tight rein on expenditure. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our policy for holding reserves is based on loss of income we might face in a worst- case scenario. Our aim is to maintain our service to customers & tenants in the event of any disruption to business. The policy has been thoroughly reviewed during the year against a rigorous risk assessment. The Reserve funds remain in a restricted bank account to limit our exposure under the FSCS guarantee. |
| Amount of reserves held | Para 1.22 | £50,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None. We are the only community centre in North-west Ipswich and have established a good reputation for providing first-class facilities at an affordable cost. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Our principal source of funds is from room hire but for specific projects such as the Food Bank, we rely on grants and client contributions. There has been no requirement for fund-raising initiatives during the year and none is anticipated until we begin a programme of replacement of ageing outbuildings within the foreseeable future |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We do not invest in any stocks/shares related financial organisations. During the year we moved our surplus funds to an investment platform to allow us to maintain each deposit below the FSCS guarantee. Funds are regularly monitored to take advantage of the best interest rates on |
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| offer. | ||
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | None |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission Foundation Trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | New Trustees are recruited to the Board at any time by the Trustees. In selecting individuals for appointment as Trustees, the Trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO. We actively seek Trustees who reside in the North-west area of Ipswich and who have a particular interest in the work of the Centre. All appointments are ratified by majority vote at Trustees Board meetings. Officers of the Trust are appointed at the Annual General Meeting and serve for a specified period. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
New Trustees are provided with induction information and a copy of the Trust’s Constitution. A one-day training course externally sourced is provided within the first six months. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We are governed by our Constitution and aim to maintain 8 Trustees. There are three officers elected by the Trustees from their number : Chairman, Vice Chairman & Treasurer. Trustees also are allotted lead roles in certain areas such as finance, human resources, insurance/risk assessment & buildings. We have no affiliation with any other groups. |
| Relationship with any related parties |
Para 1.51 | None |
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None Other
Reference and Administrative details
| Charity name | Castle Hill Community Centre Trust |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1178607 |
| Charity’s principal address | Castle Hill Community Centre, Highfield Road, Ipswich, Suffolk, IP16DG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Raymond Boggis | Chairman | |||
| Richard Skinner | Treasurer | |||
| Hazel Stapleton | Vice Chairman | |||
| Edwin Candy | ||||
| Jim Startup | ||||
| Roger Barnes | ||||
| Maureen Grenfell | Appointed 20.10.22 | Trust Board | ||
| Magda Chambers | Appointed 19.01.23 | Trust Board |
Corporate trustees – names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
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Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Big Local grant funds held as LTO for NWI BLT Partnership. |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects This falls within our own objectives namely: |
Big Local Trust. Objects: “The advancement of community development and the relief of unemployment for the benefit of the public in the localities in each region specified. These are to be achieved by making distributions to recipients and conducting research and disseminating the useful results of such research. The distributions should be made so as to develop the capacity and skills of the members of socially and economically disadvantaged communities, for the benefit of the public, in such a way that they are better able to identify, and help meet, their needs and participate more fully in society.” “To further or benefit the residents of North West Ipswich and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.” |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
These funds are segregated in a discrete account and form no part of the CHCCT’s accounts other than for reporting purposes. Regular income and expenditure accounts are provided to the Big Local Trust as required in our LTO agreement. |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and | addresses of advisers (Optional information) | addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser |
Name Address |
|
| None | ||
| Name of chief executive or names of senior staff members (Optional information) |
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N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Richard John Skinner Full name(s) Raymond Leslie Boggis Position (eg Secretary, Chairman Treasurer Chair, etc) Date 12th July, 2023
Castle Hill Community Centre
Income & Expenditure Account for the year ended 31st March 2023
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| Income: Grants (Covid and General) Restricted Grants (Food Bank Project) Room Rent (Tenants) Room Hire Donations Interest Received Other Income Refunds/ credits BLT Admin & Management Fees Total Income Expenditure: Staff Costs Accommodation Costs Office and Financial Costs Restricted Costs (Building Work) Restricted Costs (Food Bank Project) Restricted Fund Repaid (Murrayside) Total Expenditure Total Surplus of Income over Expenditure |
£ 2023 3,200 10,130 64,658 48,705 - 2,036 872 - 2,580 132,181 53,638 30,397 3,003 4,119 9,216 3,784 104,157 28,024 |
£ 2022 14,258 3,038 65,870 32,758 - 140 4,437 - 4,605 125,106 52,788 19,244 8,621 12,176 7,200 - 100,029 25,077 |
||
|---|---|---|---|---|
Analysed:
| 2023 | 2023 | 2022 | 2022 | |
|---|---|---|---|---|
| General Funds | Restricted Funds | General Funds | Restricted Funds | |
| Income | 122,051 | 10,130 | 122,068 | 3,038 |
| Expenditure | 87,038 | 17,119 | 80,653 | 19,376 |
| Surplus/(Deficit) | 35,013 | (6,989) | 41,415 | (16,338) |
| Overall Surplus 28,024 | Overall Surplus 25,077 |
Castle Hill Community Centre Balance Sheet as at 31st March 2023
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| 31st March 2023 31st March 2022 | 31st March 2023 31st March 2022 | |
|---|---|---|
| Assets | £ | £ |
| Bank Balances | ||
| Santander Current Account | 3,409 | 459 |
| Santander Deposit Account | 36,682 | 262,878 |
| Nationwide Account | 86,528 |
85,108 |
| Flagstone Portfolio | 249,850 | - |
| _ | _ | |
| Total Assets | 376,469 |
348,445 |
| Represented by: | ||
| Accumulated surplus brought forward | 348,445 | |
| Add: Surplus for the year |
28,024 | |
| Accumulated surplus carried forward | 376,469 | |
| Analysed: General Funds | 288,625 | |
| Restricted Funds | 87,844 |
Castle Hill Community Centre
Notes to the Accounts for the Year Ended 31st March 2023
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1. Accounting Policy
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These unaudited accounts have been completed in accordance with UK Generally Accepted Accounting Practice guidelines and provides sufficient and relevant information to enable completion of a tax return.
2. Grant Income
The grant income received during the year that was not Covid related, has been treated as exceptional income as per the Charity Commission definition, as they are one off awards. Therefore the accounts have been prepared on a receipts and payments basis.
3. Fixed Assets
As all fixed assets purchased are under £1,000 they have been written off to expenditure in the year that they have been purchased.
4. Restricted Funds
At the 31st March 2023, restricted funds total £87,844 being the balance remaining on the following grants received:
SCC £ 86,887 (transitional grant for Building Work) Various Organisations £ 957 (Food Bank Project)
5. Locally Trusted Organisation for Northwest Ipswich Big Local Trust
In October 2019 the CHCC took on the role of Locally Trusted Organisation (LTO) for the Northwest Ipswich Big Local Trust (NWIBLT). The CHCC handle all the money for NWIBLT, operating a completely separate bank account. Therefore no transactions are included in the CHCC accounts, except for income for CHCC services (5% of all transactions) and payment for the Administrative Assistant which CHCC employed to do NWIBLT work up to July 2021.
The movements on the NWIBLT bank account for the year to 31st March 2023 were:
Bank Balance brought forward £ 15,392 Grant Income paid in £ 23,921 Grant and LTO expenditure £ 36,947 Bank Balance carried forward £ 2,366
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