## **Trustees' Annual Report for the period** Period start date Period end date 1st July 2022 30th June 2023 **From To** ## Section A Reference and administration details **Charity name** Otley Lions Club CIO **Other names charity is known by** Otley Lions Club **Registered charity number (if any)** 1178597 **Charity's principal address** Otley Lions Bookshop 5 Mercury Row Otley **Postcode LS21 3HE** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Stephen Bellerby|Club President||OtleyLions Club CIO| ||Alan Kirkham|Club Secretary||OtleyLions Club CIO| ||Gerald Crowther|Club Treasurer||OtleyLions Club CIO| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||N/a|| |||| |||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**None**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Trustee How the charity is constituted (eg. trust, association, company) Elected by the members of Otley Lions Club Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Otley Lions Club CIO operates independently under the advice and guidance of Lions Club International (LCI). More information on LCI is available at https:/lionsclubs.org/en - policies and procedures The club is governed by its constitution which is available at the link below: adopted for the induction and training of trustees; https://www.otleylions.com/club-constitution - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The clubs objectives and activities are: The advancement of citizenship by; - promoting the principles of good citizenship - – encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community - providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members - encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public March **2012** **TAR** 2 works and private endeavours – supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals Promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interest of social welfare for recreation and opther leisure time occupation to improve the conditions of life of people in local, national and international communities Promoting volunteering The relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief The advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues Promoting for the benefit of the public the conservation, protection and improvement of the physical and natural environment Promoting community participation in healthy recreation Throughout the year, the Trustees have paid regard to the Charity **Summary of the main** Commission's guidance on public benefit in dealing with the objectives **activities undertaken for the** and activities of the club. **public benefit in relation to these objects (include within** The club relies on the surpluses made on fundraising events and on **this section the statutory** occasional donations from members of the public to provide the funds **declaration that trustees have** with which to carry out its objectives. All administrative expenses of the **had regard to the guidance** club are met from subscriptions paid by its members. There has been no **issued by the Charity** change in these policies during the year. The work of the CIO is carried **Commission on public** out entirely by volunteers. From time to time, as appropriate, the Club will **benefit)** work closely with other local and national agencies, with other Lions Clubs, and with Lions Clubs International to achieve its objectives. During the year ending 30 June 2023, Otley Lions Club completed a variety of activities within the Otley district involving diverse groups such as disadvantaged families, disabled persons, the local Food Bank, elderly people and the encouragement of young persons. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 The club's grant making policy is available on page three at the link below: https://www.otleylions.com/grant-applications You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main** Financial support has been provided to assist with the set up of a girl's **achievements of the charity** junior rugby team, purchase an oven and bedding for a local family, **during the year** support Lions Club International's appeals following the Pakistan flooding and Turkey/Syria earthquake, buy food for the Food Bank, give financial support to a local autistic group, hospice and animal charity. Fundraising activities: – operation of the Otley Lions bookshop on Tuesday to Saturdays – collections outside Waitrose in Otley on 23[rd] and 24[th] December ## **Section E Financial review** March **2012** **TAR** 5 ## **Brief statement of the charity’s policy on reserves** The Club does not have a policy on the minimum or maximum level of reserves maintained but generally aims to retain sufficient funds to be able to respond with an immediate contribution to appropriate local or international needs that are in accordance with the Club's constitution and grant making policy. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The Club has five principal sources for raising funds: - The second hand bookshop on Mercury Row, Otley - – Stalls at such local events as Otley Carnival, Otley Show, Otley Victorian Fair and the Christmas Lights switch on. - Christmas activities including collections at Waitrose and providing Santa to local schools and childrens' groups as requested - Membership subscriptions - – Public donations - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Alan Kirkham **Full name(s)** Stephen Bellerby Gerald Crowther March **2012** **TAR** 6 |**Position (eg Secretary, Chair,**
**etc)**
**Date**|Treasurer - GC
Secretary - AK
President - SB|| |---|---|---| |||| March **2012** **TAR** 7 **Charity Name No (if any) Otley Lions Club CIO 1178597** ## **Receipts and payments accounts** 07/01/22 06/30/23 **To** ## **For the period from** ## **CC16a** ## **Section A Receipts and payments** |**to the nearest £**
**A1 Receipts**
Fundraisingactivities
**16,339**
Donations
**2,373**
Members subscriptions
**654**
Club raffles and fines
**76**
**-**
**-**
**-**
**-**
**19,442**
**-**
**-**
**_Sub total_**
**-**
**_Total receipts_**
**19,442**
**A3 Payments**
Grants
**14,197**
Admin costs
**3,402**
Fundraisingcosts
**-**
Cashpayments
**-**
Club events
**-**
Rent
**4,800**
**-**
**-**
**-**
**_Sub total_**
**22,399**
**-**
**-**
**_Sub total_**
**-**
**_Total payments_**
**22,399**
**_Net of receipts/(payments)_**
**-2,957**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_**
**-2,957**
**Unrestricted**
**funds**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**16,339**
**2,373**
**654**
**76**
**-**
**-**
**-**
**-**
**19,442**
**-**
**-**
**-**
**19,442**
**14,197**
**3,402**
**-**
**-**
**-**
**4,800**
**-**
**-**
**-**
**22,399**
**-**
**-**
**-**
**22,399**
**-2,957**
**-**
**-**
**-2,957**|**Last year**
**to the nearest £**| |---|---|---|---|---| |||**-**|**16,339**|**19,322**| |||**-**|**2,373**|**2,372**| |||**-**|**654**|**859**| |||**-**|**76**|**45**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**19,442**|**22,598**| |||||| |||**-**|**-**|| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||| |||**-**|**19,442**|**22,598**| |||||| |||**-**|**14,197**|**16,994**| |||**-**|**3,402**|**6,381**| |||**-**|**-**|**206**| |||**-**|**-**|**43**| |||**-**|**-**|**35**| |||**-**|**4,800**|**4,800**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**22,399**|**28,459**| |||||| |||**-**|**-**|| |||**-**|**-**|| |||**-**|**-**|**-**| |||||| |||**-**|**22,399**|**28,459**| |||||| ||**-**|**-**|**-2,957**|**-5,861**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**-2,957**|**-5,861**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| |||||