Classification: Public 


## **Trustees' Annual Report for the period** 

Period start date Period end date **From** 1 July 2020 **To** 30 June 2021 

## Section A                        Reference and administration details 

**Charity name** Otley Lions Club CIO 

**Other names charity is known by** Otley Lions Club **Registered charity number (if any)** 1178597 

**Charity's principal address** Otley Lions Bookshop 5 Mercury Row Otley **Postcode LS21 3HQ** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Richard Phillips|Chairman/Club<br>President||Otley Lions Club CIO|
||June Bramham|Club Treasurer||OtleyLions Club CIO|
||Ian Cragg|Secretary||OtleyLions Club CIO|
||Jonathan Kirkland|None||OtleyLions Club CIO|
||||||



**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** N/A 

## **Names and addresses of advisers (Optional information)** 

|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**<br>**Name**<br>**Address**|||
|**None**|||



**Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document (eg. trust deed, constitution) How the charity is constituted 

Constitution 

Trustee 

(eg. trust, association, company) 

**TAR** 

April **2022** 

1 



Classification: Public 

Officers and past officers of the Otley Lions Club 

Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

The Otley Lions Club CIO operates independently under the advice and guidance of Lions Clubs International (LCI) More information on LCI is available at https://lionsclubs.org/en 

The club is governed by its constitution which is included below. 



**----- Start of picture text -----**<br>
Otley Constitution<br>Final.pdf<br>**----- End of picture text -----**<br>


- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

The Club's objectives and activities are 

- The advancement of citizenship by: 

   - Promoting the principles of good citizenship 

   - Encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community 

   - Providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members 

   - Encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours 

**Summary of the objects of the charity set out in its governing document** 

   - Supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals 

- Promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities 

- Promoting volunteering 

- The relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief 

- The advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues 

- Promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment 

- Promoting community participation in healthy recreation. 

**TAR** 

April **2022** 

2 



Classification: Public 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

Throughout the year, the Trustees have paid regard to the Charity Commission's guidance on public benefit in dealing with the objectives and activities of the Club. The Club relies on the surpluses made on fundraising events, and on occasional donations from the public, to provide the funds with which to carry out its objectives. All administrative expenses of the Club are met from subscriptions paid by its members. There has been no change in these policies during the year. The work of the CIO is carried out entirely by volunteers. From time to time as appropriate, the Club works closely with other local and national agencies, with other Lions Clubs, and with Lions Clubs International to achieve its objectives. During the year ending 30th June 2020 the Otley Lions Club completed a variety of activities within the Otley district involving diverse groups such as disadvantaged families, disabled persons, elderly persons, the Otley Food Bank and the encouragement of young persons. Activities towards the end of the year were curtailed by corona virus pandemic but during this period we were successful in securing government funding due to the closure of our charity bookshop 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grant making; 

- policy programme related investment; 


Grant Making Policy.pdf 

- contribution made by volunteers. 

**TAR** 

April **2022** 

3 



Classification: Public 

## Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

Financial support was provided to a local family in need of some kitchen appliances, a local Methodist Church for flooring, towards the cost of an electric wheelchair, funding for a local Scouts group. Over the pandemic the club helped with various local efforts including providing materials for the 3D Printing of Face Shields. Support for families hit by loss of income due to Covid, Christmas hampers for less fortunate families who were hit by Covid and helping several local schools buy equipment to help with learning at home for their pupils. 

Fund raising activities 

- Operation of the Otley Lions Books Tues – Saturday and on Farmers’ Market days 

- Fundraising activities were not at the usual public events due to the Pandemic 

**TAR** 

April **2022** 

4 



Classification: Public 

## **Section E                    Financial review** 

## **Brief statement of the** 

**charity’s policy on reserves** 

The charity does not have a policy on the minimum or maximum level of reserves maintained but generally aims to retain sufficient funds to be able to respond with an immediate contribution to appropriate local and international needs that are in accordance with the club constitution and grant making policy. 

**Details of any funds materially in deficit** 

N/A 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

The charity has five principal sources for raising funds 

Otley Lions Bookshop, the charity operates a second hand bookshop situated on Mercury Row, Otley, West Yorkshire. 

- Christmas activities including collecting donations from walks and also outside super markets with Santa’s Sleigh and operating a Santa’s Grotto in conjunction with Stephen Smith’s Garden Centre, Otley Regular stalls at local annual events such as Otley Show, Otley Carnival, Otley Victorian Fair and Otley Christmas Lights Switch-on. Membership Subscriptions Public donations 

- This year most activities didn’t happen due to the Covid Pandemic 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) R Phillips J Bramham I Cragg J Kirkland Full name(s)** Richard Phillips June Bramham Ian Cragg Jonathan Kirkland 

**TAR** 

April **2022** 

5 



Classification: Public 

||||||
|---|---|---|---|---|
|**Position**<br>**(eg Secretary, Chair, etc)**<br> <br> <br>**Date**|Chairman/President||Treasurer||
||Secretary||Member||
||||||
||13thApril 2022||||
||13thApril 2022||||



**TAR** 

April **2022** 

6 



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|---|---|---|---|---|---|---|---|---|
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|Section A Receipts and payments|||||||||
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||||||||86*|924|
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## 

|SectionBStatement|of assets andIiabilitiesat|the end oftheperiod|the end oftheperiod||
|---|---|---|---|---|
|BlGashfunds||Unrretricbd<br>*xt#<br>b lsestf<br>Restricted<br>&s*<br>bneaestE<br>TTT||Endowment<br>fufids<br>toneargtf|
||ToWcagtrfrttds|I<br>J'|<br>LI|-I|
||(agreeh#rcecwithrem*ftsandpeyrner$||||
||m(qil||||
|||Unle{rtcbd|Rstricted|Endoryment|
||Details|---<br>funds<br>tcn*e*f|funds<br>tors*f|funds<br>!oneaestf|
|BZOfrEr moiletary assets|||||
||Details|Fundto which|H,{q*iona}|Current value|
|83InvestnentasseB|||||
||||-||
||||I||
||Details|Fundto which|Co6t{qt*ona}|Current value|
|B4Assetsretainedforfte|||||
|charity's ownuse|||||
|85Uabilities|Details|Fundto which|Amountdue<br>ftffi|llWrendue|
|Signed by one or twotrusteeson<br>behalf of all thetrustees|Signature||||
||||==||