## **Trustees’ Annual Report for the period**
## **From 1-4-22 to 31-3-23**
## **Charity name: MEMORY LANE CAFE CALDERDALE**
## **Charity registration number: 1178595**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**1) For the public benefit to relieve the needs of**
**people affected by dementia living in West**
**Yorkshire, principally in Calderdale, by providing**
**facilities for recreation and socialisation in the**
**interests of social welfare and providing, support,**
**information and practical advice primarily via**
**regular memory café sessions.**
**2) To promote social inclusion for the public**
**benefit by preventing people from becoming**
**socially excluded, relieving the needs of those**
**people who are socially excluded and assisting**
**them to integrate into society.**
**For the purpose of this clause ‘socially excluded’**
**means being excluded from society, or parts of**
**society, as a result of one of more of the**
**following factors: unemployment; financial**
**hardship; youth or old age; ill health (physical or**
**mental); substance abuse or dependency**
**including alcohol and drugs; discrimination on**
**the grounds of sex, race, disability, ethnic origin,**
**religion, belief, creed, sexual orientation or**
**gender re-assignment; poor educational or skills**
**attainment; relationship and family breakdown;**
**poor housing (that is housing that does not meet**
**basic habitable standards; crime (either as a**
**victim of crime or as an offender rehabilitating**
**into society).**|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|**Our core activity is the provision of “pop-up”**
**cafes in Halifax (twice per month) and Sowerby**
**Bridge (twice per month). These provide support,**
**advice and information for people affected in any**
**way by dementia, other memory issues and social**
**isolation. The cafe sessions offer the opportunity**
**to get involved in games, quizzes, activities etc as**|
|||**well as meeting friends and enjoying the social**
**benefits of conversation etc. The cafes usually**
**feature live musical entertainment which**
**encourages members to get involved in singing**
**and dancing. We also welcome visiting**
**professionals and other VCSE organisations (who**
**can talk individually with people about various**
**issues and concerns).**
**Ever since we reopened in late Summer 2020 after**
**the initial COVID Lockdown we operated our**
**cafes with restricted numbers/social distancing**
**etc. In order to satisfy demand we ran two cafe**
**sessions on the same day (am & pm) instead of**
**our usual single afternoon session (so we ran 8**
**sessions a month rather than 4). We continued**
**with this arrangement up to the end of April 2022.**
**We then reverted to our original pattern of single**
**sessions from the start of May 2022. Overall, in**
**the 2022/23 year, the cafe in Halifax attracted an**
**average of 51 visitors per operating day and the**
**Sowerby Bridge cafe an average of 55 visitors per**
**operating day.**
**With the final easing of COVID restrictions on our**
**operations and the reopening of various**
**attractions etc, we were able to organise a variety**
**of day trips for members. In summary, we ran:-**
•
**4 days out on narrowboats**
•
**2 days out on steam trains**
•
**2 visits to theatre**
•
**1 visit to a brass band concert**
•
**1 trip to pantomime**
**We were also able again to raise awareness and**
**funds through participation in various public**
**events . We attended 9 such events in 2022/23.**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that the trustees have had regard to**
**the guidance issued by the Charity Commission**
**on public benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**We are not a grant-making body**|
|Policy on social investment
including program related
investment|Para 1.38|**As explained in the Financial Review**
**section, we have previously achieved a**
**financial surplus year-on-year since we**
**were founded as a voluntary community**
**group in 2016 (and thence becoming a**
**Charity in 2018). Recognising our**
**growing bank balance we took a decision**|
|||**to invest more of this surplus cash to**
**enhance what we provide through our**
**cafe operations (by investing in relevant**
**equipment, funding entertainment etc).**
**We've also used some of the surplus to**
**expand the opportunities for recreation**
**and socialisation by organising (and**
**partly funding) trips out to local**
**attractions and events. Apart from the**
**general social benefits to all users of**
**such trips, they also give isolated**
**individuals the opportunity to get out and**
**visit places (where they would otherwise**
**find it difficult, impossible or simply**
**unattractive to do alone). This was**
**especially important as people gradually**
**emerged from the COVID restrictions of**
**the previous years.**|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**All of our services are provided by**
**volunteers which include:-**
•
**the running of our regular cafes**
•
**external events (e.g. trips out)**
•
**fund-raising and awareness-**
**raising activities**
•
**general support to our members**
**Volunteer hours actually expended in**
**2022/23 can be broken down as follows:-**
•
**2000 hours on the regular cafes**
•
**400 hours on day-trips**
•
**180 hours on external funding and**
**awareness-raising events**
•
**1000 hours on planning and day-**
**to-day management of the Charity**|
|Other|||
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1|**1.**
**First key achievement is the reliable**
**provision of our cafe sessions each month**
**for an increasing number of visitors**
**following the trials of Lockdowns. Ever since**
**we reopened in late Summer 2020 after the**
**initial COVID Lockdown we operated our**
**cafes with restricted numbers/social**
**distancing etc. In order to satisfy demand we**
**ran two cafe sessions on the same day (am &**
**pm) instead of our usual single afternoon**
**session (so we ran 8 sessions a month rather**
**than 4). We continued with this arrangement**
**up to the end of April 2022. We then reverted**
**to our original pattern of single sessions**
**from the start of May 2022. Overall, in the**
**2022/23 year, the cafe in Halifax attracted an**
**average of 51 visitors per operating day and**
**the Sowerby Bridge cafe an average of 55**
**visitors per operating day.**
**Broadly, around a third of visitors have a**
**diagnosis of dementia, around a third are**
**their carers at home (e.g.husband, wife, son,**
**daughter), and around a third are socially**
**isolated in some way. Our cafes provide a**
**safe and welcoming space for people with**
**dementia and give informal respite to their**
**carers (who also benefit from the peer**
**support of others in similar circumstances).**
**Socially isolated people enjoy the social**
**aspects of the cafe and have the chance to**
**make new friendships (through getting out of**
**the house and meeting others). Our policy of**
**not limiting attendance to those affected by**
**dementia widens the range of contacts and**
**experiences available to people affected by**
**dementia in some way. It has also helped to**
**inform unaffected people about dementia and**
**its various challenges..**
**2.**
**Second key achievement is the resumption**
**(post COVID) of a programme of trips to local**
**attractions and events. Apart from the**
**general social benefits to all users of such**
**trips, they also give isolated individuals the**
**opportunity to get out and visit places (where**
**they would otherwise find it difficult,**
**impossible or simply unattractive to do**
**alone). During 2022/23 we organised:-**
**4 days out on narrowboats**
**2 days out on steam trains**
**2 visits to theatre**
**1 visit to a brass band concert**
**1 trip to pantomime**
**We also encouraged various of our members**
**to visit other dementia cafes, clubs etc to**
**expand their social connections.**
**3.**
**Third key achievement is resumption of our**
**awareness and fund raising activities at a**
**variety of external events such as**|
|---|---|---|
**information fairs, summer galas etc. This was facilitated by the (post-COVID) resumption of such gatherings and we attended 9 such events in 2022/23.**
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**Our 2022/23 objectives were to:-**
•
**reliably provide the cafe sessions**
**–****_achieved (except for_**
**_cancellation of 19-9-22 cafe on day_**
**_of Queen's funeral)_**
•
**organising trips out for members –**
**_achieved_**
•
**tackling isolation –****_achieved_**
**_through engagement with_**
**_individuals at our cafes and_**
**_external events_**
•
**providing carer respite through**
**cafes etc –****_achieved through the_**
**_support provided at our cafes and_**
**_external events_**
•
**providing information/support –**
**_achieved through our cafes and_**
**_our involvement at external_**
**_awareness-raising events_**
•
**working together with other**
**organisations –****_achieved through_**
**_involving other organisations at_**
**_our cafes, having direct committee_**
**_involvement in relevant local_**
**_groups, giving support to other_**
**_emerging organisations and the_**
**_mutual development of joint_**
**_initiatives._**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**We aim to combine awareness and**
**fundraising throughout the year. Part of**
**this is achieved through attendance at**
**fairs and other external events. We also**
**operate a “Friends of Memory Lane”**
**scheme inviting individuals to make**
**regular payments. Income from this**
**scheme over the year was £1814.**|
|||**We have set aside £6000 to act as a**
**contingency fund against unforeseen**|
|Investment performance
against objectives|Para 1.41|**future challenges. This was invested with**
**CAF and was worth £6078.50 at the end**
**of 2022/23.**|
|---|---|---|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Over the year, our income was £25256.59**
**against expenditure of £24818.76 so we**
**made a small surplus. However, as**
**described in our comments on Policy on**
**Social Investment (above) we aim to use**
**up some of our accumulated financial**
**surplus. Consequently, our budget for**
**the 2022/23 year projected a shortfall of**
**£3448 through subsidising some**
**activities.**
**However, over the year attendance at our**
**cafes increased markedly from pre-**
**COVID levels (34 to 55 at Sowerby Bridge**
**and 42 to 51 at Halifax). This led to cafe**
**revenue increasing 65% from £5944 to**
**£9824. In addition we received more**
**donations than we expected (+£4470) and**
**generated more through fund-raising (+**
**£2857). Even though our costs rose to**
**support the increased activity levels, we**
**finished the year with a bank balance of**
**£8975.46 (plus £6078.50 set aside in our**
**investment Reserve Account).**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We hold a Reserve against unforeseen**
**significant expenditure so that we can**
**maintain operation of our cafes (it was**
**agreed at Trustee Meeting 29-4-21 to set**
**aside £6000 in 3 x CAF investments).**|
|Amount of reserves held|Para 1.22|**£6000 invested (value £6078.50 at end of**
**year)**|
|Reasons for holding zero
reserves|Para 1.22|**Not applicable**|
|Details of fund materially in
deficit|Para 1.24|**Not applicable**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our key sources of income were:-**
•
**£9824.05 cafe income (entry**
**charge of £2, raffle tickets, sale of**
**goods etc)**
•
**£8070.40 various donations**
**(includes income from regular**
**payments from Friends of Memory**
**Lane scheme £1814)**
•
**£3457.47 fundraising**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy|Para 1.46||
|adopted|||
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|**DOWNSIDE**
**Unforeseen closure of cafe venues (e.g.**
**due to fire and, as we've seen, a global**
**pandemic)**
**Insufficient volunteer numbers to operate**
**the cafes (we are constantly recruiting to**
**address this)**
**UPSIDE**
**continuing growth in visitor numbers**
**may exceed capacity of venue(s)**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**“Constitution of a CIO whose only voting**
**members are its charity trustees” - CC**
**template dated October 2016**|
|“How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Maximum number of trustees is 8. We**
**have selected and appointed 6 trustees**
**who each have a specific role in the**
**team (but do not necessarily hold a**
**specific office)**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Each new trustee is given a copy of the**
**current Constitution and a copy of latest**
**Trustees' Annual Report and statement of**
**accounts. They will also, of course, be**
**given the Charity Trustee welcome Pack.**
**Further general training plus specific**
**training to be developed for indivduals.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Our current organisation is composed**
**entirely of volunteers and has designated**
**individuals to act in the following**
**operational capacities:-**
**Chair**
**Secretary**
**Treasurer.**
**Volunteer Manager/Cafe Cordinator (to**
**whom our Volunteers report)**
**We are not part of any wider formal**|
|||**network (but work closely with a wide**
**range of other organisations such as**
**Alzheimer's Society, Calderdale Dementia**
**Hub, Age UK and a variety of smaller**
**VCSE organisations (including other**
**voluntary groups) to achieve our**
**objectives)**|
|---|---|---|
|Relationship with any related
parties|Para 1.51|**Not applicable**|
|Other|||
## **Reference and Administrative details**
|Charity name|**MEMORY LANE CAFE CALDERDALE**|
|---|---|
|Other name the charity uses|**MEMORY LANE CAFE**|
|Registered charity number|**1178595**|
|Charity’s principal address|**4 Gratrix Lane, Sowerby Bridge, West Yorkshire HX6**
**2AW**|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
|---|---|---|---|
||**Paul Mansley**|**Chair**||
||**Catherine Lloyd**|**Treasurer**||
||**Chris Harvey**|**Secretary**||
||**June Harvey**|**Cafe Co-ordinator &**
**Volunteer Manager**||
||**Shabir Hussain**|||
||**Mike Payne**|||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
– Corporate trustees names of the directors at the date the report was approved
**Director name NIL**
## Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**NIL**|||
||||
||||
||||
||||
||||
|**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**|
|---|---|
|Description of the assets
held in this capacity|**NIL**|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**Not applicable**|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**Not applicable**|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|
|---|---|
|**NIL**||
|||
|||
|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
## Reason for non-disclosure of key personnel details
## **Not applicable**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) C.R.Harvey Full name(s) CHRISTOPHER ROWLAND HARVEY Position (eg Secretary, Chair, etc) SECRETARY Date 22/01/24**
## **FINANCIAL STATEMENT**
## **MEMORY LANE CAFÉ CALDERDALE , 1[ST] APRIL 2022 TO 31[ST] MARCH 2023**
**Bank Balance as at 1[st] April 2022 £8574.50**
## **INCOME**
Café Specific £9824.05 Operational refund £77.50 Gifts £27.89 Trips £2187.50 Donations £8070.40 Fundraising £3457.47 Transport £1086 Other £525.78 **£25256.59**
## **EXPENDITURE**
Café Specific £12672.91 Operational £3,471.70 Gifts £686.23 Trips £3556.17 Donations £350 Fundraising £316.21 Transport £2161.50 Volunteer Expenses £1384.55 Other £219.49 **£24818.76 £9012.33**
Surplus(discrepancy) 36.87
**Bank Balance @ 31[st] March 2023 £8975.46**
Reserve account @31[st] March 2023 £6078.50
**TOTAL FUNDS £15053.96**
On Wednesday, 17[th] January, 2024, I undertook an examination of the accounts of Memory Lane Café Calderdale, which included the income and expenditure for the accounting period 1[st] April, 2022 – 31[st] March, 2023 and found them to be correct.
I have not carried out a full audit.
Dated January, 2023.
Signed ………………………………………………………………………………….. Richard Goodwin