## **Trustees’ Annual Report for the period** ## **From 1-4-20 to 31-3-21** ## **Charity name: MEMORY LANE CAFE CALDERDALE** ## **Charity registration number: 1178595** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**1) For the public benefit to relieve the needs of**
**people affected by dementia living in West**
**Yorkshire, principally in Calderdale, by providing**
**facilities for recreation and socialisation in the**
**interests of social welfare and providing, support,**
**information and practical advice primarily via**
**regular memory café sessions.**
**2) To promote social inclusion for the public**
**benefit by preventing people from becoming**
**socially excluded, relieving the needs of those**
**people who are socially excluded and assisting**
**them to integrate into society.**
**For the purpose of this clause ‘socially excluded’**
**means being excluded from society, or parts of**
**society, as a result of one of more of the**
**following factors: unemployment; financial**
**hardship; youth or old age; ill health (physical or**
**mental); substance abuse or dependency**
**including alcohol and drugs; discrimination on**
**the grounds of sex, race, disability, ethnic origin,**
**religion, belief, creed, sexual orientation or**
**gender re-assignment; poor educational or skills**
**attainment; relationship and family breakdown;**
**poor housing (that is housing that does not meet**
**basic habitable standards; crime (either as a**
**victim of crime or as an offender rehabilitating**
**into society).**| |Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|**Provision of “pop-up” cafes in Halifax (twice per**
**month) and Sowerby Bridge (twice per month).**
**These provide support, advice and information**
**for people affected in any way by dementia, other**
**memory issues and social isolation. The cafe**
**sessions include the opportunity to get involved**
**in games, quizzes, activities etc and are often**| |||**supported by musical entertainment and visiting**
**professionals (who talk individually to people**
**about various issues and concerns).**
**We obtained £2610 grant funding from Calderdale**
**Council and Staying Well for purchase of Tablets**
**to help our members keep in touch during**
**Lockdowns.**
**We obtained £500 grant funding from Calderdale**
**Council for a post-COVID celebration event when**
**circumstances permit (deferred to next year).**
**In non-COVID times we would also organise day**
**trips for members (canal cruises, shopping trips,**
**music events etc). None took place in 2020/21.**
**In non-COVID times we would also raise**
**awareness and funds through participation in**
**various public events throughout the year. None**
**took place in 2020/21.**
**In 2020/21 we were able to operate cafes on only**
**10 dates (48 in a normal year). In 2020/21, the cafe**
**in Halifax attracted an average of 29 visitors per**
**operating day and the Sowerby Bridge cafe an**
**average of 24 visitors per operating day.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that the trustees have had regard to**
**the guidance issued by the Charity Commission**
**on public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We are not a grant-making body**| |Policy on social investment
including program related
investment|Para 1.38|**As explained in the Financial Review**
**section, we have operated at a surplus**
**year-on-year since we were founded as a**
**voluntary community group in 2016 (and**
**thence becoming a Charity in 2018). We**
**make use of some of our surplus cash to**
**enhance what we provide through our**
**cafe operations (by investing in relevant**
**equipment, funding entertainment etc). In**
**addition, before COVID, we expanded the**
**opportunities for recreation and**
**socialisation by organising (and partly**
**funding) trips out to local attractions and**
**events. Apart from the general social**
**benefits to all users of such trips, they**
**also give isolated individuals the**
**opportunity to get out and visit places**
**(where they would otherwise find it**| |||**difficult, impossible or simply**
**unattractive to do alone). COVID caused**
**us to suspend all such extra-mural**
**activities for the whole of 2020/21**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**All of our services are provided by**
**volunteers which include:-**
•
**the running of our regular cafes**
•
**external events (e.g. trips out)**
•
**fund-raising and awareness-**
**raising activities**
•
**general support to our members**
**Volunteer hours actually expended in**
**2020/21 can be broken down as follows:-**
**600 hours on physical cafes**
**100 hours on virtual (Zoom) cafes**
**200 hours on shopping support**
**1000 hours on planning and day-to-day**
**management of the Charity**| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1|**1.**
**Our key achievement was the maintenance of**
**social support and interaction with our**
**members throughout a year when our normal**
**operations were disrupted by COVID.**
**2.**
**While our regular cafes were suspended, we**
**continued to support our members in other**
**ways (see the Additional Information section**
**below for more details).**
**3.**
**We managed to operate our cafes on 10 (out**
**of 48 planned) dates during the year (see the**
**Additional Information section below for**
**more details)**
**4.**
**The composition of our membership is that**
**around a third of visitors have a diagnosis of**
**dementia, around a third are their carers at**
**home (e.g.husband, wife, son, daughter), and**
**around a third are socially isolated in some**
**way. Our cafes provide a safe and welcoming**
**space for people with dementia and give**
**informal respite to their carers (who also**
**benefit from the peer support of others in**
**similar circumstances). Socially isolated**
**people enjoy the social aspects of the cafe**
**and have the chance to make new**
**friendships (through getting out of the house**
**and meeting others). Our policy of not**
**limiting attendance to those affected by**
**dementia widens the range of contacts and**
**experiences available to people affected by**| **dementia in some way. It has also helped to inform unaffected people about dementia and its various challenges.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Our 2020/21 objectives had to be**
**completely revised at the beginning of**
**the year to to take account of the**
**imposition of Lockdown and the**
**uncertainties of the coming months. The**
**revised objectives were:-**
•
**provide remote support as needed**
**to members/volunteers (social**
**and/or information) –**_achieved_
_through phone support to_
_members/volunteers to help them_
_manage their individual situations_
•
**provide physical support where**
**needed and allowed (shopping**
**etc) –**_achieved through arranging_
_shopping and providing delivery of_
_shopping and medical supplies to_
_peoples doorsteps_
•
**send Memory Lane into people's**
**homes (music videos on** **FB,**
**lending jigsaws etc) –**_achieved_
_through sharing music videos (from_
_our regular entertainers), holding a_
_weekly musical Zoom get-together_
_(with live music from one of regular_
_entertainers) – and providingTablets_
_to enable non-IT members to_
_participate, lending our stock of_
_games, books, jigsaws etc to_
_members for use at home_
•
**maintain contact with other**
**relevant organisations** _– achieved_| |---|---|---| |||_through direct trustee involvement in_
_relevant local groups, giving support_
_to other groups considering_
_reopening and the mutual_
_development of joint initiatives_
•
**develop ways of achieving safe**
**socialisation for members without**
**our cafes (e.g. meeting at an**
**agreed location)**–_achieved through_
_our weekly Zoom get-togethers and_
_by encouraging all our members to_
_get involved in “Move The_
_Calderdale Way” - a walking and_
_cycling challenge for the month of_
_September – which, apart from the_
_social bonding it generated, raised_
_funds for us (which we'll use for_
_future social events when feasible)_
•
**plan for an eventual safe**
**reopening of our cafes –**_achieved_
_through a full review and replanning_
_of every aspect (plus a formal_
_consultation with members) – which_
_led to reopening in September. Due_
_to limitations on numbers allowed to_
_meet we decided to run twice as_
_many cafe sessions so that we could_
_cater for the demand without_
_overcrowding. Closed for November_
_Lockdown, reopened December and_
_then closed again for January-March_
_Lockdown. We managed to operate_
_on 10 dates during the year (our_
_normal plan is for 48 dates)_| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We aim to combine awareness and**
**fundraising throughout the year. In non-**
**COVID times part of this is achieved**
**through attendance at fairs and other**
**events. We also operate a “Friends of**
**Memory Lane” scheme inviting**
**individuals to make regular payments.**
**Income from this scheme was £139 per**
**month at end of the year.**| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Over the year, our income was £9175.05**
**against expenditure of £6352.20. This**
**continues the positive financial trend**
**from our pre-exisiting (pre-Charity status)**
**operations. At the end of the period we**
**had a bank balance of £15050.77 (of**
**which £4799 is our Reserves Fund – see**
**below)**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We have ring-fenced the equivalent of 6**
**“normal” months expenditure as our**
**Reserve against unforeseen significant**
**expenditure to maintain operation of our**
**cafes (agreed at Trustee meeting 17-1-19)**| |Amount of reserves held|Para 1.22|**£4799 in 2020/21**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our key sources of income were:-**
•
**£4101 various donations (includes**
**income from regular payments**
**from Friends of Memory Lane**
**£1668)**
•
**£3101 Grants (for specific**
**projects)**
•
**£934 cafe revenues – previous**
**(“normal”) year was £3678**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**DOWNSIDE**
**Unforeseen closure of cafe venues (e.g.**
**due to fire and, as we've seen, a global**
**pandemic)**
**Insufficient volunteer numbers to operate**
**the cafes (we are constantly recruiting to**
**address this)**
**UPSIDE**
**continuing growth in visitor numbers**
**may exceed capacity of venue(s)**| |||| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**“Constitution of a CIO whose only voting**
**members are its charity trustees” - CC**
**template dated October 2016**| |“How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Maximum number of trustees is 8. We**
**have selected and appointed 6 trustees**
**who each have a specific role in the**
**team (but do not necessarily hold a**
**specific office)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Each new trustee is given a copy of the**
**current Constitution and a copy of latest**
**Trustees' Annual Report and statement of**
**accounts. They will also, of course, be**
**given the Charity Trustee welcome Pack.**
**Further general training plus specific**
**training to be developed for indivduals.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Our current organisation is composed**
**entirely of volunteers and has designated**
**individuals to act in the following**
**operational capacities:-**
**Chair**
**Secretary**
**Treasurer.**
**Volunteer Manager/Cafe Cordinator (to**
**whom our Volunteers report)**
**We are not part of any wider formal**
**network (but work closely with a wide**
**range of other organisations such as**
**Alzheimer's Society and Age UK to**
**achieve our objectives)**| |Relationship with any related
parties|Para 1.51|**Not applicable**| |Other||| ## **Reference and Administrative details** |Charity name|**MEMORY LANE CAFE CALDERDALE**| |---|---| |Other name the charity uses|**MEMORY LANE CAFE**| |Registered charity number|**1178595**| |Charity’s principal address|**4 Gratrix Lane, Sowerby Bridge, West Yorkshire HX6**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||**Paul Mansley**|**Chair**|| ||**Chris Hanwell**|**Treasurer**|| ||**Chris Harvey**|**Secretary**|| ||**Shabir Hussain**||| ||**June Harvey**|**Cafe Co-ordinator &**
**Volunteer Manager**|| ||**Mike Payne**||| ||**Catherine Lloyd**||**w.e.f. 28-1-21**| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name NIL** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**NIL**||| |||| |||| |||| |||| |||| |**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**| |---|---| |Description of the assets
held in this capacity|**NIL**| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**Not applicable**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**Not applicable**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**| |---|---| |**NIL**|| ||| ||| ||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** ## Reason for non-disclosure of key personnel details ## **Not applicable** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) C.R.Harvey Full name(s) CHRISTOPHER ROWLAND HARVEY Position (eg Secretary, Chair, etc) SECRETARY Date 10/01/22** FINAIIOAL STATEMEWT MEMORY LANE CAFECALDERDAIE Isi APRIL20ZOT03ts1 MARCH 2011 Bankbalance @ IXAwll 2020 12.22792 INC Café specifK Donations Transwrt Other.. Calderdale MBC Staying Well granis HMRC Gill￿d & GASDS 34.0) E4.IDI_16 £106.IK) El,120(X> 1.989_68 £924.21 £9.175.Q5 EXPENDITLIRE Café specific Supwrt semces fjifts Transport Vclunteer's expenses Other.. É3.413 83 £1.(*7. £133.01 £571.89 £664.01 LaptOP5 £482.40 E6,352.20 SLryIu5 E2￿22￿5 Bank baLince @ 3tst Maich ZOII £15.050.77 4125r2021