2021-03-31-accounts - Headley Park Church

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HEADLEY PARK CHURCH TRUSTEES

REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 March 2021

HEADLEY PARK CHURCH

CONTENTS OF THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

	Page
Report of the Trustees	3
Independent Examiner's Report	9
Statement of Receipts and Payments	10
Statement of Assets and Liabilities	11
Notes to the Financial Statements	12

HEADLEY PARK CHURCH

REPORT OF THE TRUSTEES

The trustees present their report with the financial statements of the charity for the year ended 31 March 2021.

REFERENCE AND ADMINSTRATIVE DETAILS

Registered Charity Number

1178587

Principal address

St Peter’s Rise Headley Park Bristol BS13 7LZ

The Managing Trustees that have served since 1st April 2020 are:

Senior Pastor: Neil Todman Pastor: Phil Raine (Resigned 6[th] September 2020) Simon Dowland Elder: Daniel Brown Peter Foster Deacons: Mark Hodges Amy Rees Luke Dyer Claire Brown Helen Bainbridge Andrew Tancell Paul Barnes Vicki Baker

BANKERS

Lloyds Bank plc Knowle Branch Bristol

Independent Examiner

Roberta Sunderland ACMA 50 Guest Avenue Bristol BS16 7GA

HEADLEY PARK CHURCH

REPORT OF THE TRUSTEES CONTINUED

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Documents

‘Headley Park Church Constitution’ and ‘Headley Park Church Handbook’ both of which were adopted on 15 April 2018. This constitutes an incorporated charity.

Recruitment and appointment of new trustees

The method of admission to membership to Headley Park Church (hereinafter referred to as “HPC”) and appointment as a Deacon or Elder is set out in the Church Rules. At HPC the managing trustees consist of the Senior Pastor, Elders and Deacons who have been elected by those people who have been admitted into full membership of the church. All those who are able to agree with our basis of faith and submit to the church rules are encouraged to apply to become members of the church. All persons who have been full members for at least six months are able to apply for any vacancies on the diaconate that arise from time to time. The managing trustees are responsible for making decisions on all matters of general concern and importance to the church, including deciding how the funds are to be spent.

The managing trustees have formed sub-teams of Deacons to investigate matters in relation to property, finance and administration and then make recommendations to the managing trustees, who will decide how to act.

The Elders retain spiritual oversight of the church, in accordance with the church rules.

The managing trustees meet eleven times during the year.

AIM AND PURPOSES

Headley Park Church (HPC) exists to advance the Christian faith, primarily but not exclusively, within Bristol and the surrounding neighbourhood and to undertake such other charitable purposes that further the work of the Church.

Our aim is to transform lives and communities for Jesus.

OBJECTIVES AND ACTIVITIES

HPC is a Bible-centred, family church looking to serve people. We believe that Jesus is the Son of God and that His death and resurrection are good news for everyone who trusts in him. We aim to live out our faith in Christ in the community around us and we welcome as many people as possible to join in any of our regular activities, regardless of belief or background.

REPORT OF THE TRUSTEES CONTINUED

When planning our activities for the year, the church has considered the Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. We try to enable ordinary people to live out their faith as part of our community through:

Worship and prayer, learning about the Gospel, and developing their knowledge and trust in Jesus

Provision of pastoral care for people living in the local community Missionary and outreach work

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The Trustees confirm that they have had regard to the guidance on public benefit published by the Charity Commission. The main achievements of the charity during the year were:

Worship and Prayer

HPC has continued to offer a range of services during the week and over the course of the year that our community find both beneficial and spiritually fulfilling. Our services provide an opportunity to hear a message from the Bible in a way that is inspiring and encouraging. During our morning services we focus on the Good News of Jesus and how it is relevant to 21[st] Century life. Our evening services provide an opportunity for people to consider how the Bible can be applied to their day-today lives. Because of the coronavirus we moved our services online completely during lockdown and have offered a hybrid model ever since. This has proved to be beneficial to the elderly and infirm particularly. We have also offered a CD and DVD service for those unable to access online content. These have either been posted with a personalised card or hand delivered by a member of the staff team. The advantage of hand delivery is that it has meant personal contact between a vulnerable adult and a member of the staff team on a weekly basis. This has enabled us to strengthen links with those in the community accessing this service and to address practical needs as they have come up.

We have continued to provide enriching activities for young people in the local community and have continued to provide opportunities for teenagers to express their faith. We have fully integrated the young people into the life of the church. Some use their musical talents; some work with younger children; some operate the AV equipment; some welcome new comers to the services. We have used online platforms to offer opportunities for children and teenagers to interact with one another during the pandemic.

The church is very much at the heart of the local community at Christmas time. This year we offered a number of online services which were accessed by hundreds of people. The Carol Service alone had more than 470 views.

REPORT OF THE TRUSTEES CONTINUED

The church places an important emphasis on prayer and held regular prayer meetings on Thursday mornings. These were attended by a wide range of people at very different stages of life, so parents with pre-school children attended as well as a number of retired people. During the pandemic these switched to being on Zoom. They were a vital source of contact for those living alone.

We also created a lot of online content to give people hope during the pandemic, acknowledging different struggles people had faced in their lives that might help others see how faith in Christ could help them through this season. These were viewed by thousands of people. Several directly addressed mental health issues.

We also offer support to a number of other local churches to enable them to hold worship services by providing speakers either in-person or online.

The Church Premises

The church building has been used far less frequently this year due to the pandemic. Many of our regular lets stopped meeting in-person.

Pastoral Care

We have two kitchens that meet the stringent health and safety requirements and we have ensured that we have sufficient members who have the relevant certification. This allows us to offer lunches and allow members of the community to use the building for birthday parties and other community events. Although this wasn’t possible on-site during the pandemic, it enabled us to provide many meals to people living in the community in the first lockdown especially.

On Mondays we run a coffee morning for over 60s which provides an opportunity for older folk in the local community to meet new friends over a drink and cake. This group closed throughout this financial year due to the pandemic, but continued to function as members of the staff team and volunteers from the Coffee Stop Committee made weekly phone calls to every Coffee Stop member. Thousands of calls were made during the pandemic making sure no-one felt completely alone and practical needs were met.

We have continued to provide one-off entertainment to our over 60s group by scripting, performing, recording and distributing DVDs and CDs.

Also on Fridays, we ran Club! for primary school aged children and a Zoom gathering for teenagers later in the evening.

We also took a large number of funerals during the pandemic. Our local crematorium didn’t offer a streaming service so we recorded the services there ourselves and uploaded them so family and friends unable to attend could express their grief and join in the celebration for the life of the deceased.

REPORT OF THE TRUSTEES CONTINUED

Mission and Evangelism

Many of the activities identified above would also form part of our evangelism strategy.

We have held special services around Easter and Christmas that have proved very popular with the local community online.

We distributed information leaflets and Christmas cards to update the community about what is going on in the church and this keeps people informed of matters affecting our Church.

We packed “Presents for Prisoners” at Christmas time, so those in jail locally get at least one gift to open.

We also have a strong presence in the local schools. One of the pastors is a school governor, another pastor takes an assembly every week in a local primary school, and another of the church leaders is a governor in the other local primary school.

Staffing

The church had two workers back from three years studying in the Middle East who assisted greatly with the additional administration created by the pandemic, headed up the CD and DVD ministry, and also filmed and edited all the Real Life Story YouTube content.

Outside relationships

The church is a member of the FIEC and adopts the FIEC Basis of Faith as its own. We are also part of the South West Gospel Partnership.

Volunteers

We would like to thank all the volunteers who work so hard to make our church the lively and vibrant community it is. In particular, we want to mention our Deacons who have worked tirelessly on behalf of the church and for their invaluable contribution to our ministry as Trustees of the charity. We also want to acknowledge all the work done by other volunteers during the pandemic, largely unseen, supporting vulnerable people in this community by doing shopping, making calls, cooking meals and giving lifts to vital appointments.

F inancial review

Income this year was £210,848 and payments were £162,382. We are thankful for the generous gifts of our members and congregation in a year that was difficult for many. Expenses were reduced due to not being able to hold many of our normal activities. The trustees intend to use a majority of the surplus for a training fund for a trainee pastor.

Reserves policy

It is HPC policy to maintain a balance on unrestricted funds (if possible) which equates to three months’ voluntary income, approximately £30,000 to cover emergency situations that may arise from time to time.

Principal funding sources

The charity is mainly dependent on the generosity of individuals and trusts and the associated Gift Aid to continue its work.

ON BEHALF OF THE BOARD OF TRUSTEES:

Signed: Amy Rees, Trustee Date: 27[th] January 2022

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HEADLEY PARK CHURCH

I report on the accounts for the year ended 31 March 2021 set out on pages 10-12.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

It Is my responsibility to:

examine the accounts under Section 145 of the 2011 Act
to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
to state whether particular matters have come to my attention.

Basis of the independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.

HEADLEY PARK CHURCH

STATEMENT OF RECEIPTS AND PAYMENTS for the year ended 31 March 2021

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Unestricted Restricted 2021 TOTAL 2020 TOTAL
funds funds FUNDS FUNDS
Note £ £ £ £
RECEIPTS
Voluntary income 140,727 7,007 147,235 143,740
Gift aid and tax recovered 34,455 - 34,955 30,657
Rental income 23,830 - 23,830 19,057
Adventurers income - - - 5,159
HP Tots - - - 946
Youth groups income - - - 5,169
Other groups 68 - 68 2,282
Coffee Stop income 100 - 100 3,650
Resources income - - - 119
Other Income 4,660 - 4,660 3,262
Sub Total 203,840 7,007 210,848 214,041
Assets and investments sales etc
Interest free loans received - - - -
Sale of land - - - 96,631
TOTAL RECEIPTS 203,840 7,007 210,848 310,672
PAYMENTS
Charitable activities
Buildings 18,733 - 18,733 17,745
Employment costs 86,158 - 86,158 108,934
Furniture & Equipment 6,761 - 6,761 2,812
Guest speakers 225 - 225 1,436
Hospitality 2 - 2 1,945
Mission 30,930 - 30,930 32,518
Other expenses - 4,107 4,107 4,403
Outreach 2,725 - 2,725 6,905
Publicity 889 - 889 1,416
Utilities 7,722 - 7,722 8,288
Gifts made - - - 155
Youth groups 816 - 816 7,246
Coffee stop 486 - 486 2,889
Adventurers - - - 7,693
Management & Administration
Support costs 2,659 - 2,659 3,612
Bank charges 169 - 169 392
Adjustment - - - 16
Sub Total 158,275 4,107 162,382 208,405
Assets and investments purchases etc
Interest free loan repaid - - - 5,000
Total payments 158,275 4,107 162,382 213,405
NET RECEIPTS(PAYMENTS) 45,565 2,900 48,466 97,267
Total funds brought forward 129,661 2,624 132,285 35,018
TOTAL FUNDS CARRIED FORWARD 175,226 5,524 180,750 132,285
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HEADLEY PARK CHURCH

STATEMENT OF ASSETS AND LIABILITIES at 31 March 2021

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2021 Total
Funds
Note £
CURRENT ASSETS
Cash - Lloyds TSB Current Account 76,037
Kingdom Bank Saving Account 104,713
NET ASSETS 180,750
FUNDS
Unrestricted funds 175,226
Restricted funds 5,524
TOTAL FUNDS 180,750
OTHER ASSETS
Gift aid recoverable -
TOTAL -
LIABILITES
Interest free loan -
TOTAL -
----- End of picture text -----

The financial statements were approved by the Board of Trustees on 26 January 2022 and were signed by:

…………………………………………………………..

Mark Hodges

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of Accounting

The financial statements have been prepared in accordance Section 133 of the Charities Act 2011 on a receipts and payments basis. All donations and other income are accounted for when received and tax refunds under gift aid are credited to the respective funds as and when the tax refunds are received. All expenditure is accounted for when paid.

Fund accounting

Restricted funds comprise amounts received for special purposes and used for those purposes during the year or held for those purposes at the balance sheet date. The use of donations and grants received for a specific purpose is restricted to that purpose.

Taxation

The Trust is a Registered Charity and accordingly is exempt from taxation on its income and gains which are all used for charitable purposes.

2. TRUSTEES' EXPENSES AND REMUNERATION

Remuneration of Managing Trustees is permitted and regulated by the Governing Document. The following Trustees were employed by the Trust and received remuneration (taxable pay) and expenses from the Trust for the year ended 31 March 2021 of:

	2021
Trustees	Salary
	£
Neil Todman	30,972
Phil Raine	9,636
Simon Dowland	29,506
Helen Bainbridge	8,395

3. TANGIBLE FIXED ASSETS

Tangible fixed assets were not capitalised, being written off in the Statement of Receipts and Payments in the year of purchase.

HEADLEY PARK CHURCH

4. RESTRICTED FUNDS

	*Balance* *brought* *forward*	*Receipts* *in year*	*Payments* *in year*	*Balance carried* *forward*
	£	£	£	£
Charitable Activities – Other:
Specific gifts	2,624	7,007	4,107	5,524
	2,624	7,007	4,107	5,524

Description of restricted funds

The specific gifts fund represents donations where the donor has expressed a wish that the donation be used for a specific purpose within the church.

5. UNRESTRICTED FUNDS

General fund	*Balance brought* *forward* £ *Receipts* *in year* £ *Payments* *in year* £ *Balance carried* *forward* £
	129,661 203,840 158,275 175,226