2021-06-30-accounts

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ASHFORD LIONS CLUB (CIO)

A Charitable Incorporated Organisation with reg. charity number 1178583.

TRUSTEES’ REPORT AND FINANCIAL STATEMENT

FOR THE YEAR ENDED 30 JUNE 2021

A. Trustees’ Report

Reference and Administrative Details
Structure, Governance and Management
Objectives and Activities
Achievements and Performance
Financial Review
Exemptions from Disclosure
Funds Held as Custodian Trustee on behalf of others
Declaration

B. Financial Statement

2020-2021 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583

ASHFORD LIONS CLUB (CIO)

A Charitable Incorporated Organisation with reg. charity number 1178583.

TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 JUNE 2021

Period start date: 01 July 2020 Period end date: 30 June 2021

1. Reference and Administrative Details

Charity name: Ashford Lions Club (CIO) Other names known by: The Lions Centennial Club Of Ashford Registered charity number: 1178583 Charity's principal address: 56 Sussex Avenue, Ashford, Kent Postcode: TN24 8NB Bankers: Barclays Bank, Ashford

2. Structure, Governance and Management

Organisation type: Charitable Incorporated Organisation Governing document: CIO Document, Registered 31 May 2018, Constitutions and By-Laws of Lions Clubs International, as revised from time to time.

Policies:

Risk management Safeguarding vulnerable beneficiaries Conflicts of interest Complaints handling Reserves policy

Trustees’ Report 2020-2021 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 1 of 6.

Names of the Charity Trustees who manage the charity: Trustee name Office (if any)

Dr M. Alfredsson Managing Trustee Th. R. Berry Managing Trustee

K. L. Harty President (Chair) and Managing Trustee

Dr S. Kinzel Treasurer and Managing Trustee E. M. MacRae Managing Trustee

K. T. Sengstaken Secretary and Managing Trustee

P. I. P. Watson Managing Trustee

Names of the Trustees for the charity, if any, (for example, any custodian trustees):

N/A

Names and addresses of advisers:

N/A

Name of chief executive or names of senior staff members:

N/A

Additional governance issues:

The Club is a member of the International Association of Lions Clubs.

Throughout the year, the Trustees have paid regard to the Charity Commission's guidance on public benefit in dealing with the objectives and activities of the Club.

The Club relies on the surpluses made on fundraising events, and on occasional donations from the public, to provide the funds with which to carry out its objectives. All administrative expenses of the Club are met from subscriptions paid by its members. There has been no change in these policies during the year.

Trustees’ Report 2020-2021 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 2 of 6.

The work of the CIO is carried out entirely by volunteers. The Club is ably supported by the volunteer services of its members and others.

From time to time as appropriate, the Club works closely with other local and national agencies, with other Lions Clubs, and with Lions Clubs International to achieve its objectives.

The Trustees are appointed from time to time as appropriate by the members of the Club, and have overall responsibility to ensure that the Club operates in accordance with Charity law and the Club's CIO document. The day-to-day running of the Club is overseen by a Board of Directors elected each year by the members, and which forms and governs such committees as it deems appropriate for the effective running of the Club. All business of the Club is ratified by the members in general meetings, which meetings are held at least once per month.

Policies and procedures adopted for the induction and training of Trustees:

Trustees are only appointed when eligible by the law as stated in the Charity Commission's rules and regulations.

• The Lions District 105SE offers an annual Trustees’ training course, which Trustees regularly attend. Trustees are also made aware of all the requirements and guidance provided by the Charity Commission.

Trustees’ consideration of major risks and the procedures to manage them:

The main perceived risk is insolvency. This is addressed by the Trustees ensuring that donations do not exceed the available funds held at any given time. The Risk Policy of the Trust is subject to annual review.
The Trustees are covered to the level of £2 million by the Trustees indemnity element of the Lions Multiple District Insurance Policy.
The Ashford Lions Club (CIO) owns a Range Rover vehicle and trailer and the Trustees review that the insurance on the vehicle and trailer applies and covers their use.
Not having property interests or employees, the Ashford Lions Clubs (CIO) exposure to risk is extremely low.

3. Objectives and Activities

What the charity does:	General charitable purposes
Who the charity helps:	Children / young people
	Elderly / old people
	People with disabilities
	Other charities or voluntary bodies
Areas of operation:	Throughout England
How the charity works:	Makes grants to individuals
	Other charitable activities
Aims & activities:	Ashford Lions serve their local community by raising

Trustees’ Report 2020-2021 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 3 of 6.

funds in order to provide grants and assistance to deserving causes, or to old or young individuals, who are disadvantaged, disabled or in immediate need of help in any way, who seek our support. We also support, when possible and appropriate local, National and International community service projects.

Charitable objects:

The objects of the club are such purposes as are exclusively charitable in England, including in particular: 1. The advancement of citizenship by:

1.1. promoting the principles of good citizenship;
1.2. encouraging members to take an active interest in the civic, cultural, social and moral
welfare of the community;
1.3. providing a forum for the open discussion of all matters of public interest; provided that
partisan politics and sectarian religion shall not be debated by members;
1.4. encouraging service-minded people to serve their community without personal reward and
encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours;
1.5. supporting youth to develop their skills, capacities and capabilities to enable them to
participate in society as mature and responsible individuals;
Promoting the voluntary sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;
Promoting volunteering;
The relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief;
The advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues;
Promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or
Promoting community participation in healthy recreation.

4. Achievements and Performance

4.1 The Trustees approved a number of donations to local organisations based on recommendations from club members or the Community Committee. The club made numerous financial donations throughout the year to local good causes, as well as Lions National and International initiatives.

4.2 Donations made by the Ashford Lions to local community causes:

£1,485.- Food-Vouchers to Home-Start Ashford & District

£500.- Kentin charity for community cleaning and litter-picking equipment
£500.- Family Food Bank Ashford, Children and Families Ltd. charity
£350.- Friends Downs View Infant School Charity

Trustees’ Report 2020-2021 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 4 of 6.

4.3 Donations made by the Ashford Lions to local, National and International Lions appeals:

£150.- LCI District 105SE Foundation, Youth Appeal

£100.- LCI District 105SE Foundation, International Youth Appeal

Above donations are highlighting and showcasing the range of financial support provided during the period. All donations were approved by the Trustees and are part of the year end accounts.

4.4 Ashford Lions’ annual Santa Sleigh charity fundraiser, where Santa visits various neighbourhoods in the town, The tour also provides opportunities to families and children to see Santa in the days leading up to Christmas.

4.5 As well as supporting worthy causes with monetary donations, Ashford Lions give physical support to people and organisations wherever they can. The Club is always ready to support local events and offer assistance to other charity collections. This year, due to the Coronavirus outbreak, the club continued to carry out its charitable purposes with all required protective measures implemented, where activities were adapted accordingly or needed to be cancelled.

5. Financial Review

Statement of trustees' responsibilities: Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and of its financial activities for that period.

In preparing the financial statements the Trustees are required to:

Select suitable accounting policies and then apply them consistently;
Make sound judgements and estimates that are reasonable and prudent;
State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud or other irregularities.

5.1 The financial statement and accounts of the Ashford Lions Club (CIO) from 01 July 2020 and financial year ending 30 June 2021 are attached to this report, in accordance with rules and regulations for incorporated charities.

5.2 Brief statement of the charity’s policy on reserves:

It is the policy of the Club to maintain unrestricted funds only to the extent that they are expected to be required within the foreseeable future to meet the objectives of the Club. The adequacy of the reserves policy is reviewed periodically.

Trustees’ Report 2020-2021 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 5 of 6.

5.3 Details of any funds materially in deficit:

None.

5.4 Further financial review details:

The Trustees have considered the major risks to which the Club is exposed to satisfy themselves that systems are in place to mitigate those risks.

Fundraising has been carried out through various charitable events held and organised by the members, and where we have been invited to help.

Ashford Lions undertook the following charity fundraisers:

Charity boot fair on 31 August 2020,
Santa’s Sleigh Christmas float on 10 days in December 2020.

The bulk of the monetary donations made by the Club during the operational year 2020 / 2021 were to local causes, with a small percentage going to National or International Lions appeals.

All administration costs of the Club are met from annual subscriptions and donations by members only.

6. Exemptions from Disclosure

N/A

7. Funds Held as Custodian Trustee on behalf of others

N/A

8. Declaration

The Trustees declare that they have approved the report above.

Signed on behalf of all trustees by:

Signature:		Signature:
Name (in print):	Stefan Kinzel	Name (in print):	Thomas Berry
Position:	Trustee,Chair	Position:	Trustee
Date:	29/04/2022	Date:	28th April 2020 ------ 2022

Trustees’ Report 2020-2021 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 6 of 6.

ASHFORD LIONS CLUB (CIO)

A Charitable Incorporated Organisation with reg. charity number 1178583.

FINANCIAL STATEMENT

FOR THE YEAR ENDED 30 JUNE 2021

	Page
Table of Contents (this page)	1
Income & Expenditure Year End Account Balance Sheet	2
List of Grants/Donations given out	3
Income & Expenditure for ‘Charities Account’ Balance Sheet	4
Income & Expenditure for ‘Membership Service Account’ Balance Sheet	5
Administration = Membership Subscriptions & Club Dues	6

Financial Statement 2020-2021 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 1.

ASHFORD LIONS CLUB (CIO)