MINUTES of the ANNUAL GENERAL MEETING 2021
Meeting on Zoom Monday 15[th] February @ 7:00 p.m.
Present: Trustees - Paul Breeze, Ian Newton, Carole O’Brien, Richard Peters, Ruthie Pocock, Cheryl Strutt
Visitors – Rev. Mike Bisset, Ali Hazelton, Mike Currie, Pat Reading (LHC), John & Angela Watts
1. Welcome
Carole O’Brien
2. Opening Prayers
Paul Breeze
3. Worship
Rev. Mike Bisset
4. Chairman’s Report ATTACHED Carole O’Brien
Pat Reading (LHC) followed with an explanation of the possible options for Lighthouse 2021. It might include: Age group bubbles, different locations for each bubble (therefore up to 6 venues for LHH). LHC may produce main stage content, pre-recorded songs (so no need for band), ‘top and tail’ for main stage, per age group. Other materials / resources may include Discovery blocks, daily Bible story, teaching, affirmation, life lessons, memory verses and prayers. There would be plenty of opportunity for outdoor play. The proposed them of the year is HOPE. Pat explained that the intention is for skeleton plans to be submitted by March 6[th] , subject to groups and sub groups being able to organise in time. Pat is putting teams together to work on the different areas.
5. Treasurer’s Report ATTACHED
Richard Peters
Richard Peters reported on the accounts for 2020. At the beginning of the year, we were concerned that there were insufficient funds to run Lighthouse in 2020. We made an appeal in January; the goodwill earned by Lighthouse over the years yielded incredibly generous donations from churches, individuals, Parish and Wycombe District Council. We also benefited from Bucks Council Covid support funding. This allowed us to play our part in supporting ‘Lighthouse Live’ financially, and gives us a good starting position to run Lighthouse in 2021. As our 2020 income was less than £25,000, we do not need a formal independent examination of the accounts. Angela Watts agreed to complete an informal review.
6. Fresh Report
Carole O’Brien
[Carole had nothing to add to her report as no ‘Fresh’ activity took place in 2020.]
7. Any Other Business
The idea of a drive-in version or alternative was mooted.
8. Closing Prayers
Cheryl Strutt
Trust in the Lord with all your heart, And lean not on your own understanding; In all your ways acknowledge Him, and He shall direct your paths. Proverbs 3:5-6
Lighthouse Hazlemere AGM 2020
Firstly, thank you to everyone who signed up early ready for Lighthouse 2020.
Pre Covid we had decided to change how Lighthouse Hazlemere would run in 2020. With diminishing volunteer numbers of adults and 16+ volunteers it became clear we would have to take smaller numbers of children. The impact of having less children in 2019 resulted in a significant drop in donations.
Our outgoings, particularly the cost of marquees was the same so we became low on funds. We issued a plea to our parents and volunteers and we were blessed to receive substantial donations which put our finances back into a healthy position.
Some of the trustees and I went to the school to see if we could fit smaller numbers of children in the buildings to cut down on marquees. We came up with a solution which would mean we could have smaller numbers of children to match our helper numbers and by operating from the drama hall we could cut down our running costs significantly.
Then Covid arrived! It was decided that Lighthouse Central would do a central production in a building with professional presenters that children who had signed up could zoom into. It was a massive undertaking especially with lockdown and social distancing. It was a brilliant week and really well done. I would like to pay tribute to Pat Reading and her team for the amazing work they did to bring Lighthouse into the homes of children in such a professional and fun way. The regular Lighthouse children tell me they absolutely loved it.
2020 was to be my last as Chair of Lighthouse Hazlemere but I have agreed to carry on for 2021 in these uncertain times. Therefore 2021 will be my last year at Hazlemere although I’m sure I will get involved in Lighthouse somewhere!
Carole O’Brien Chair Lighthouse Hazlemere
Finance report
LIGHTHOUSE HAZLEMERE CHARITY NUMBER 1178562
INCOME AND EXPENDITURE FINANCIAL YEAR ENDED 31st December 2020
| EXPENDITURE | 2019 | 2020 |
|---|---|---|
| Activities | 185.88 | 0.00 |
| Teaching/mainstage | 844.93 | 0.00 |
| Tents/staging | 19,926.35 | 0.00 |
| School Hire/site | 2,339.98 | 0.00 |
| Electrics | 3,270.00 | 0.00 |
| Refreshments (including BBQ's) | 348.22 | 0.00 |
| Admin/Lighthouse Central | 3,603.77 | 5,454.50 |
| Insurance | 700.98 | 60.40 |
| Fresh | 790.00 | 0.00 |
| American Team | 0.00 | 0.00 |
| Shop | 3,675.44 | 0.00 |
| Helpers T Shirts | 912.60 | 0.00 |
| Lanyards | 240.00 | 0.00 |
| First Aid | 1,000.00 | 0.00 |
| Literature | 0.00 | 0.00 |
| Storage | 0.00 | 361.95 |
| Total | 37,838.15 | 5,876.85 |
| INCOME | ||
| Donations from churches | 8,540.12 | 6,900.00 |
| Donations – Gift Aided | 8,415.00 | 4,540.00 |
| Donations – non gift aided | 2,799.09 | 5,458.75 |
| Donations – GASDS | 828.53 | 55.00 |
| Donations – Virgin Giving | 1,813.92 | 1,093.53 |
| Gift Aid Tax refund | 5,690.27 | 0.00 |
| Miscellaneous gifts | 1,000.00 | 0.00 |
| Fresh | 606.69 | 0.00 |
| American Team | 0.00 | 0.00 |
| Shop | 2,710.12 | 0.00 |
| T Shirts | 97.50 | 0.00 |
| Lanyards | 412.00 | 0.00 |
| Hoodies and Polos | 342.00 | 0.00 |
| Total | **33,255.24 ** | 18,047.28 |
| Income – expenditure | -4,582.91 | 12,170.43 |
| Balance brought forward from previous year | 10,095.73 | 5,512.82 |
| Balance carried forward to next year | 5,512.82 | 17,683.25 |
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