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2024-03-31-accounts

Forget Me Not Memory Cafe

Report and Accounts for the year ended 31 March 2024

Registered Charity Number: 1178555

Ashraf & Co

Chartered Certified Accountants Unit 6, 80A Ashfield Street London E1 2BJ

Forget Me Not Memory Cafe Registered Charity Number: 1178555 Year Ended 31 March 2024

Contents

Page
Charity Information 1
Trustees' Annual Report 2
Independent Examiner’s Report 5
Statement of Financial Activities 6
Statement of Financial Position 7
Notes to the Financial Statements 8

Forget Me Not Memory Cafe

Registered Charity Number: 1178555

For the Year Ended 31 March 2024

Trustees Vikas Kesarwani Florence Nosayaba Ejemai Adam Shaw Stephanie MacDonald Acting Chief Executive Officer Madhumita Bose Independent Examiner Ashraf & Co Chartered Certified Accountants Unti 6 80A Ashfield Street London E1 2BJ

1

FORGET ME NOT MEMORY CAFE Report of the Trustees for the year ended 31 March 2024

The Trustees present their annual report and financial statements for the year ended 31 March 2024. The Trustees confirm that the annual report and financial statement comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to the charities preparing their accounts in accordance with the Financial Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).

Structure, Governance, and Management

Governing Document

The constitution was adopted on 18th May 2018 and later updated in December 2023.

Appointment of Trustees

Trustees are appointed annually. A minimum of two trustees is required as a quorum to make any decisions on behalf of the charity.

OBJECTIVE AND ACTIVITIES

The organization commenced In September 2016 and became a Registered Charity on 30th May 2018.

The organization commenced operations in September 2016 and was officially registered as a charity on 30 May 2018. The charity's primary objective is to offer memory and mind-stimulating activities, entertainment, outdoor activities e,g, visits, connecting with green spaces, along with moderate physical activities for individuals of any age living in London who is experiencing mild to moderate memory issues, depression, or loneliness, housebound due to terminal conditions. Our services also encompass outreach, help, advice, information, volunteering opportunities, and signposting to other health network/professionals.

MAIN ACTIVITIES- PUBLIC BENEFITS

This year, our services have been remarkably successful. We provided services to 500 users and engaged 800 volunteers through various projects. We continued to thrive at Newham General Hospital's Dementia Unit, offering one-to-one patient interactions through painting, crafts, and reminiscing activities involving music, dance, and singing. This initiative was highly successful among patients and staff, leading to requests for future extensions.

We have expanded our services to different parts of London. Notably, we initiated services at Sutton Lodge Day Centre called “Forget Me Not Project at Sutton". Additionally, our projects "Creative Mindset" and "Mind and Memories" were successfully completed at the Barbican Library. among patients and staff. As a result, we were asked to extend these services in the future.

Our City Memory Group, now known as "Forget Me Not Project in the City Group," at Barbican is also performing exceptionally well. We have received continuous positive feedback from users, families, volunteers, and guest volunteers, resulting in an over-subscription! It is noteworthy that we started this group in 2016 with only seven users and no volunteers; we now have 44 users and 12 regular volunteers, with continued growth.

2

FORGET ME NOT MEMORY CAFE

Report of the Trustees for the year ended 31 March 2024

We have maintained relationships with organizations such as the East London Business Alliance (ELBA), Big Alliance, Standard Chartered Bank, and Acuity International, providing them opportunities to participate as guest volunteers in various projects.

Our CEO, Madhumita Bose, has been responsible for managing all London services for the past nine years.

FINANCIAL REVIEW

The Statement of financial activities shows a net surplus of £ 18,032 for the year. The management committee has put necessary controls in place to avoid any mismanagement of funds.

RESERVE POLICY

On 31 March 2024 the charity has unrestricted reserve of £ 28,178 in addition to restricted funds of 52,050 to cover specific projects and core funds become payable in the financial year commencing 1 April 2023. The funds are held to cover at least three months operational cost in the event of loss of income and to meet any unforeseen expenditure that may occur.

PLAN FOR FUTURE PERIODS

We hope to reach out to more people of all ages, ethnicity, sexes, abilities in London to beat loneliness, depression, and memory issues.

PUBLIC BENEFIT STATEMENT

The Trustees confirm that they have complied with their duty to have due regard to guidance on public benefit published by the Charity Commission in exercising their powers and duties. The public benefit of the charity’s activities is outlined under ‘Main activities’ above.

STATEMENT OF DISCLOSURE OF INFORMATION TO INDEPENDENT EXAMINER

The management committee have confirmed that, so far as they are aware, there is no relevant information of which the charity is unaware, and that they have taken all steps that they ought to have taken as trustees in order to make them aware of any relevant information and to establish that the charity’s independent examiner is aware of that information.

TRUSTEES' RESPOSIBILITIES

Law requires the management committee to prepare financial statement for each financial year which gives a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure of that period. To prepare those financial statements, the Management Committee is required to :

3

FORGET ME NOT MEMORY CAFE

Report of the Trustees for the year ended 31 March 2024

● Prepare the financial statement on a going concern basis unless it is inappropriate to presume that the charity will continue to operate.

The management committee is responsible for keeping proper accounting records which disclosed with reasonable accuracy also preparing the financial position of the charity and to enable them to ensure that the financial statements complies with the Charities Act 2011 and the statement of recommended practice for charities.

The management committee is also responsible for safeguarding the assets of the charity and hence for taking responsible steps for the prevention and detection of fraud and other irregularities.

INDEPENDET EXAMINER

An independent examination was carried out by Ashraf & Co, Chartered Certified Accountants. In the absence of a specific resolution to the contrary, Ashraf & Co will continue in office.

Approved by the Board of Trustees on ......................... 2…1…/0…6/. 2024 and signed on its behalf by

Treasurer:

Type text here

4

FORGET ME NOT MEMORY CAFE

For the year ended 31 March 2024

Independent examiner's report to the Members of Forget Me Not Memory Cafe (the 'charity)

I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 March 2024

This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulation 2008. My work has been undertaken so that I might state to the charity's Trustees those matters I am reqiure to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.

Responsibilities and basis of report

Having satisfied myself that the accounts of the charity are not required to be audited and are eligible for independent examination, I report in respect of my examination of the charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the direction given by the Charity Commission under section 145(5)b of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no matters have come to my attention in connection with the exammination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act or Act 2006 or;

  2. the accounts do not accord with those records; or

  1. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Ashraf Pervez Date: 21 June 2024

Ashraf Pervez Ashraf & Co Chartered Certified Accountants Unit 6, 80A Ashfield Street London E1 2BJ

5

Forget Me Not Memory Cafe Registered Charity Number: 1178555 Statement of Financial Activities incorporating Income and Expenditure Account For the Year Ended 31 March 2024

Unrestricted
Notes
2024
£
INCOME FROM:
Charitable Activities Income
2
33,730
TOTAL INCOME
33,730
EXPENDITURE ON:
Charitable activities
3
27,321
TOTAL EXPENDITURE
27,321
NET INCOME/(EXPENDITURE) BEFORE OTHER
RECOGNISE GAIN AND LOSSES
6,409
RECONCILIATION OF FUNDS:
NET MOVEMENT IN FUNDS
6,409
Total funds brought forward
21,769
TOTAL FUNDS CARRIED FORWARD
28,178		 Restricted
funds
2024
£
62,360
62,360
50,737
50,737
11,623
11,623
40,427
52,050		 Total
Funds
2024
£
96,090
96,090
78,058
78,058
18,032
18,032
62,196
80,228		 Total
funds
2023
£
75,060
75,060
63,518
63,518
11,542
11,542
14,974
26,516

6

Forget Me Not Memory Cafe Registered Charity Number: 1178555 Statement of Financial Position as at 31 March 2024

Notes
CURRENT ASSETS
Debtors
Cash at bank and in hand
CREDITORS: amounts falling
due within one year
NET CURRENT ASSETS
NET ASSETS
CHARITY FUNDS
Funds
TOTAL FUND
REPRESENTED BY
Net surplus
Funds brought forward/prior year
adj		 Unrestricted
2024
£
28,290
28,290
(210)
28,080
28,080
28,080
28,080
6,409
21,769
28,178		 Restricted
2024
£
52,538
52,538
(390)
52,148
52,148
52,148
52,148
11,623
40,427
52,050		 Total
2024
£
80,828
80,828
(600)
80,228
80,228
80,228
80,228
18,032
62,196
80,228		 Total
2023
£
62,196
62,196
(35,680)
26,516
26,516
26,516
26,516
11,542
14,974
26,516

Approved by the Board of Trustees on …............2...1../..0..6../ 2024 and signed on its behalf by:

(Treasurer)

7

Forget Me Not Memory Cafe Registered Charity Number: 1178555 Notes to the Financial Statements For the year ended 31 March 2024

1 ACCOUNTING POLICIES

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities:Statement of Recommended Practice applicable to chaities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Forget Me NOT Memory Cafe meets the defination of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

The Charity prepares its financial statements in sterling, the functional currency of the Charity, and amounts are rounded to the nearest £.

1.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and amount of income receivable can be measures reliably.

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

Support costs are those costs incurred directly in support of expenditure on the objects of the Charity and include costs of overall management of the Charity. Governance costs are those incurred in connection with administration of the Charity and compliance with constitutional and statutory requirements.

Costs of generating funds are costs incurred in attacting voluntary income, and those incurred in trading activities that raise funds.

Charitable activities and Governance costs incurred on the Charity's educational operations, including support costs and cost relating to the goverance of the Charity's apportioned to the charitable activities.

1.5 Cash at bank and in hand

Cash at bank and in hand includes cash in hands and at bank.

8

Forget Me Not Memory Cafe Registered Charity Number: 1178555 Notes to the Financial Statements For the year ended 31 March 2024

1.6 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event,it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

1.7 Fund accounting

General funds are unrestricted funds are available for the use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

2 INCOME FROM CHARITABLE ACTIVITIES

Donation Unrestricted
funds
2024
£
33,730
33,730		 Restricted
funds
2024
£
62,360
62,360		 Total
funds
2024
£
96,090
96,090		 Total
funds
2023
£
75,060
75,060

9

Forget Me Not Memory Cafe Registered Charity Number: 1178555 Notes to the Financial Statements For the year ended 31 March 2024

2.1 DONATION

2.1 DONATION
Age UK
City of London
Sutton PCNs
Semble Network Lim
Aveo Group
Main Grant- Lottery
Picnic On Podium
East London
Standard Chartered
Liberty Global
Cripplegate Grant
Acuity Knowledge Partners
East LDN Bus All
National Heritage
Treasury UK
UK Overheads Accout
Howden Group Servi
Rowe Price International
Other
3
DIRECT COST
Activity and Project
Other direct cost
Overhaed and Hall
Accounatncy		 Unrestricted
2024
£
1,800
600
17,905
8,300
1,720
800
1,100
1,505
33,730

Unrestricted

2024
£
22,093
2,626
2,392
210
27,321		 Restricted
2024
£
20,400
10,000
2,600
9,500
10,000
1,200
8,660
-
62,360

Restricted

2024
£
41,029
4,877
4,441
390
50,737		 Total
2024
£
20,400
11,800
2,600
9,500
600
10,000
1,200
17,905
-
8,660
-
8,300
-
-
1,720
800
1,100
-
1,505
96,090
Total

2024
£
63,122
7,503
6,833
600
78,058		 Total
2023
£
9,000
28,414
1,000
1,765
500
950
9,700
5,600
10,000
500
7,631
75,060
Total
2023
£
54,525
8,393
600
63,518

4 RELATED PARTY TRANSACTIONS

Other than elsewhere disclosed in these financial statements, there were no transactions with related parties in either the current or prior year that require disclosure.

5 POST BALANCE SHEET EVENTS

There are no evidence of significant post balance sheet event or material uncertainly which may require disclosure in the financial statements.

10