DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
Charity number: 1178546
SMALL ACTS OF KINDNESS TRUST
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 17 |
DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2023
Trustees Mrs A Mann Mr C H Hamill Mrs H Pandya Mr H B Morgan Charity registered number 1178546 Principal office 3rd Floor 207 Regent Street London W1B 3HH Accountants Hillier Hopkins LLP Chartered Accountants Radius House 51 Clarendon Road Watford Hertfordshire WD17 1HP
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
The Trustees present their annual report together with the financial statements of the Small Acts of Kindness Trust for the year 1 January 2023 to 31 December 2023.
Objectives and activities
a. Policies and objectives
The objective of Small Acts of Kindness Trust is to find ways to prevent and alleviate loneliness and social isolation among older and vulnerable people in the communities we serve – particularly those who are cold in their homes. By doing so, we enable people to remain as independent and healthy as possible and can change their lives. Our work is made possible by the generosity and support of our partners and funders including statutory organisations, trusts and foundations, businesses, County and local councils and individuals.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
b. Strategies for achieving objectives
We work in partnership with over 150 organisations from the voluntary, corporate and statutory sectors and over 450 community volunteers. With their assistance, we source, pack and distribute practical gift bags and helpful information packs that can reduce the negative impact of loneliness and isolation on the physical and mental wellbeing of older and vulnerable people particularly those who are cold in their homes.
c. Activities undertaken to achieve objectives
Our primary activity to achieve our objectives is sourcing, packing and distributing practical gift bags and helpful information packs to our recipients. Additionally, we engage local people to create opportunities for these gifts to be the catalyst for building new social connections within communities.
d. Main activities undertaken to further the Charity's purposes for the public benefit
We currently run two main projects - distributed free to older people throughout Hertfordshire and Bedfordshire:
-
Warm in Winter gift bags containing: a fleece blanket, thermal hat, gloves, socks, a mug, soup, porridge and hot drinks.
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2 Celebrate Christmas gift boxes containing: a Christmas card and a selection of gifts which are distributed to older people who would otherwise be alone over the Christmas period.
Gift bags also contain a comprehensive pack of information about services and activities for older and vulnerable people.
The Charity also undertakes other projects which in the view of the Trustees fit with our aims and objectives. Examples of these include the partnership working projects noted below under Main Achievements of the Charity.
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Achievements and performance
a. Main achievements of the Charity
Since the Charity began its work eight years ago, we have reached over 105,000 older and vulnerable people identified as being cold in their home. Recipients of Warm in Winter gift bags tell us that they:
-
Are warmer in their homes with the associated reduced risk of cold related illness or seasonal death.
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Feel less lonely and isolated.
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Have increased feelings of wellbeing.
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Are better connected within their communities
The wider achievements of our work include:
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Increased social connections between older people and other people within their communities
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Signposting older and vulnerable people to available support
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Enabling older people and vulnerable to feel empowered to take responsibility to make a difference within their communities
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Raising awareness of and engagement in activities and services within communities for older and vulnerable people
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Identifying hard to reach, often hidden older people to receive Small Acts of Kindness gift bags thus providing an intervention to those not engaging with other organisations
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Bringing together community volunteers to create stronger, better connected communities
During the year ended 31 December 2023, our achievements in the year were as follows –
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Over 21,500 volunteer hours spent packing
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Over 15,000 older and vulnerable people reached
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12,000 Warm in Winter gift bags
-
14,500 Purple Pages Information Packs
-
2,500 Bags of Kindness
-
500 Christmas gift boxes
-
2,000 other Christmas gifts
-
16,000 Small Acts of Kindness Activity Books
The Trustees believe that the Charity continues to help some of the most vulnerable and older people in our communities across Hertfordshire and Bedfordshire when they need it most.
b. Fundraising activities and income generation
The work of the Charity has been supported throughout the year by individuals, trusts and foundations, companies, local and County Councils. The Trustees are very grateful to them all for sharing our commitment. In particular, the Trustees and grateful for support from the following organisations:
-
Better Business Community Network
-
CoOp
-
McCarthy Stone Foundation
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The National Lottery Cost of Living Fund
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Postcode Places Trust
-
Worshipful Company of Grocers
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
The unrestricted general funds, £71,974, or reserves, are the funds that are freely available to be used for the charity’s purposes. Reserves exclude restricted funds. The Trustees will continue to review the level of reserves appropriate to the charity.
Structure, governance and management
a. Constitution
Small Acts of Kindness Trust is a registered charity, number 1178546, and is constituted under a Trust deed.
b. Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
c. Financial risk management
The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
Plans for future periods
The Trustees continue to plan for further expansion of the Charity's work as they have successfully done in each of the 9 years of our existence. Our aim remains to broaden our reach across Hertfordshire, Bedfordshire and (subject to growth in funding) to expand further to other counties in the UK. Looking ahead, we remain concerned about the negative impact that higher costs of living will bring for older and vulnerable people. We remain committed to doing everything that we can to respond to the changing and growing needs of vulnerable people in our communities.
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
................................................ Mr C H Hamill (Trustee) Date: 26-04-2024 | 12:58 BST
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
Independent examiner's report to the Trustees of Small Acts of Kindness Trust ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 December 2023.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
26-04-2024 | 14:45 BST Signed: Dated: Alexander Bottom ACA
Hillier Hopkins LLP
Chartered Accountants Radius House 51 Clarendon Road Watford Hertfordshire WD17 1HP
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| Note Income from: Donations and legacies 3 Total income Expenditure on: Charitable activities Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2023 £ 66,169 66,169 83,985 83,985 (17,816) 17,816 (17,816) - |
Unrestricted funds 2023 £ 189,853 189,853 173,818 173,818 16,035 55,939 16,035 71,974 |
Total funds 2023 £ 256,022 256,022 257,803 257,803 (1,781) 73,755 (1,781) 71,974 |
Total funds 2022 £ 218,638 218,638 225,324 225,324 (6,686) 80,441 (6,686) 73,755 |
|---|---|---|---|---|
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 9 to 17 form part of these financial statements.
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SMALL ACTS OF KINDNESS TRUST
BALANCE SHEET AS AT 31 DECEMBER 2023
| Note Current assets Cash at bank and in hand Creditors: amounts falling due within one year 8 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 9 Unrestricted funds 9 Total funds |
77,782 77,782 (5,808) |
2023 £ 71,974 71,974 71,974 - 71,974 71,974 |
78,773 78,773 (5,018) |
2022 £ 73,755 |
|---|---|---|---|---|
| 73,755 | ||||
| 73,755 | ||||
| 17,816 55,939 |
||||
| 73,755 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
................................................ Mr C H Hamill 26-04-2024 | 12:58 BST Date:
The notes on pages 9 to 17 form part of these financial statements.
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. General information
The charity is registered as a Charitable Incorporated Organisation with the Charity Commission in England and Wales. The registered office is shown on the information page of the financial statements.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Small Acts of Kindness Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.4 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
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SMALL ACTS OF KINDNESS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
2. Accounting policies (continued)
2.5 Liabilities and provisions
Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
2.6 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.7 Pensions
The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.
2.8 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
3. Income from donations and legacies
| Donations Grants Total 2022 |
Restricted funds 2023 Unrestricted funds 2023 £ £ - 68,831 66,169 121,022 66,169 189,853 92,795 125,843 |
Total funds 2023 £ 68,831 187,191 256,022 218,638 |
Total funds 2022 £ 64,803 153,835 |
|---|---|---|---|
| 218,638 | |||
| 4. Analysis of expenditure by activities Direct costs - Charitable Activities Total 2022 Analysis of direct costs Costs relating to gift distribution |
Activities undertaken directly 2023 £ 130,030 106,852 |
Support costs 2023 £ 127,773 118,472 |
Total funds 2023 £ 257,803 225,324 Total funds 2023 £ 130,030 |
Total funds 2022 £ 225,324 |
|---|---|---|---|---|
| Total funds 2022 £ 106,852 |
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
4. Analysis of expenditure by activities (continued)
Analysis of support costs
| Staff costs Printing, postage and stationery Insurance Accountancy Sundry expenses Advertising and marketing Computer expenses Conferences and events Subcontractors Office expenses Entertaining Light, power and heating Rent and service charges |
Total funds 2023 £ 77,525 1,344 4,051 3,725 2,936 1,014 3,402 1,485 17,725 633 877 3,229 9,827 127,773 |
Total funds 2022 £ 57,745 1,743 2,969 4,006 2,584 1,221 2,861 243 22,200 2,319 1,428 13,646 5,507 |
|---|---|---|
| 118,472 |
5. Independent examiner's remuneration
The independent examiner's remuneration amounts to an independent examiner fee of £2,150 ( 2022 - £2,000 ).
6. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2023 £ 74,584 1,213 1,728 77,525 |
2022 £ 54,719 1,691 1,335 |
|---|---|---|
| 57,745 |
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SMALL ACTS OF KINDNESS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
6. Staff costs (continued)
The average number of persons employed by the Charity during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| No. | No. | |
| Employees | 3 | 2 |
No employee received remuneration amounting to more than £60,000 in either year.
Key management personnel remuneration paid during the year amounted to £52,360 (2022: £49,183).
7. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .
During the year ended 31 December 2023, no Trustee expenses have been incurred (2022 - £NIL) .
8. Creditors: Amounts falling due within one year
| Other taxation and social security Other creditors Accruals and deferred income |
2023 £ 2,258 - 3,550 5,808 |
2022 £ 1,622 276 3,120 |
|---|---|---|
| 5,018 |
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
9. Statement of funds
Statement of funds - current year
| Unrestricted funds General Funds - all funds Restricted funds Hertfordshire local authorities Grant from The Fore Other restricted funds HCF other grants Barnet Homes W3RT Total of funds |
Balance at 1 January 2023 £ 55,939 - 17,816 - - - - 17,816 73,755 |
Income £ 189,853 47,172 - 200 10,000 2,796 6,001 66,169 256,022 |
Expenditure £ (173,818) (47,172) (17,816) (200) (10,000) (2,796) (6,001) (83,985) (257,803) |
Balance at 31 December 2023 £ 71,974 |
|---|---|---|---|---|
| - - - - - - |
||||
| - | ||||
| 71,974 |
The majority of restricted funds relates to funding received from various local authorities (or their agencies) across Hertfordshire and is applied by the charity in accordance with the terms of the specific grant, project or partnership for which it has been given. Other restricted grants include income from Hertfordshire Community Foundation (HCF), Barnet Homes and Watford & Three Rivers Trust (W3RT), all designated for specific projects.
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SMALL ACTS OF KINDNESS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
9. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds General Funds - all funds Restricted funds Hertfordshire local authorities Grant from The Fore HCF Fuel Poverty HCF other grants Harlow Health Care Trust Shanly Foundation Total of funds |
Balance at 1 January 2022 £ 60,441 - 20,000 - - - - 20,000 80,441 |
Income £ 125,843 47,295 10,000 10,000 15,000 8,000 2,500 92,795 218,638 |
Expenditure £ (130,345) (47,295) (12,184) (10,000) (15,000) (8,000) (2,500) (94,979) (225,324) |
Balance at 31 December 2022 £ 55,939 |
|---|---|---|---|---|
| - 17,816 - - - - |
||||
| 17,816 | ||||
| 73,755 |
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DocuSign Envelope ID: 9911EEF9-F731-4C30-8357-6695802F2ACA
SMALL ACTS OF KINDNESS TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
10. Summary of funds
Summary of funds - current year
| General funds Restricted funds Summary of funds - prior year General funds Restricted funds |
Balance at 1 January 2023 £ 55,939 17,816 73,755 Balance at 1 January 2022 £ 60,441 20,000 80,441 |
Income £ 189,853 66,169 256,022 Income £ 125,843 92,795 218,638 |
Expenditure £ (173,818) (83,985) (257,803) Expenditure £ (130,345) (94,979) (225,324) |
Balance at 31 December 2023 £ 71,974 - |
|---|---|---|---|---|
| 71,974 | ||||
| Balance at 31 December 2022 £ 55,939 17,816 |
||||
| 73,755 |
11. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Unrestricted funds 2023 £ Current assets 77,782 Creditors due within one year (5,808) Total 71,974 |
Total funds 2023 £ 77,782 (5,808) |
|---|---|
| 71,974 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
11. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Current assets Creditors due within one year Total |
Restricted funds 2022 £ 17,816 - 17,816 |
Unrestricted funds 2022 £ 60,957 (5,018) 55,939 |
Total funds 2022 £ 78,773 (5,018) 73,755 |
|---|---|---|---|
12. Pension commitments
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £1,728 (2022: £1,335).
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