Todmorden Amateur Operatic and Dramatic Society
Charity number 1178532
Annual Report and Financial Statements
for the year ended 31 July 2024
Todmorden Amateur Operatic and Dramatic Society
Annual Report and Financial Statements for the year ended 31 July 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 11 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report for the year ended 31 July 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Helen Clarkson Chair David Winslow George Mitchell President David Sutcliffe Susan Green
Charity number
Charity number 1178532 Registered in England and Wales Registered and principal address Bankers Hippodrome Theatre Virgin Money Halifax Road 25 Manchester Road Todmorden Burnley OL14 5BB BB11 1HX
Independent examiner
Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 28 May 2018 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report (continued) for the year ended 31 July 2024
Objectives and activities
The charity's objects
To promote the advancement and improvement of general education in relation to all aspects of the art of drama and musical theatrical performance for all in the local community.
The charity's main activities
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of the arts.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
We continue to strengthen the organisation following the COVID shutdowns with audience numbers now exceeding pre-pandemic levels across all our areas of operation.
Our broad range of events continues to grow our audience and volunteer base. This year we also launched our new community cinema, welcoming people to a range of film events. This included our first Dementia Friendly Screenings working in partnership with Dementia Friendly Todmorden and Age Concern Todmorden.
We supported other organisations to present a range of events at the Hippodrome including St Joseph Players, The Todmorden Book Festival, Hebden Bridge Burlesque Festival and a range of events with local schools and charities.
Our archive project was recognised as being of regional significance and we joined the Association Of Performing Arts Collections. We continue to work on a project to protect the archive materials and find ways to share the archive contents on-line and through events at the Hippodrome.
We achieved over 73,000 of volunteer time donated to the charity.
Our Raise The Roof Project raised over £1,570,000 in grants and donations over a number of years and we plan to commence building works in Spring 2025.
Financial review
The net income for the year was £69,781, including net income of £6,520 on unrestricted funds and net income of £63,261 on restricted funds after transfers.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £104,393.
The reserve policy is to hold a reserve amount of £10,000 to £50,000 to cover the running costs.
The charity’s current level of reserves exceeds the upper limit set out in our reserves policy. The excess over the policy will be utilised during the current year on the continuation of the building refurbishment.
Given the scale and duration of the Raise The Roof project, which is due for completion in June 2026, we anticipate that reserves will continue to remain above the policy’s upper threshold during the construction period. The reserves will be drawn down in line with the project’s agreed expenditure schedule, and we expect to see a significant reduction in the overall reserves position by the end of the 2025/26 financial year, reflecting ongoing payments to contractors and suppliers.
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report (continued) for the year ended 31 July 2024
Reserves policy continued
The trustees have reviewed the reserves policy in light of the charity’s current growth and the exceptional circumstances of delivering a multi-million-pound capital project. While the underlying policy remains appropriate for the charity’s core operational activities, the trustees acknowledge that the capital funding inflates headline reserves and will continue to do so until the project's completion.
A further review of the reserves position and policy will be undertaken in 2026, once the Raise The Roof project is complete and the charity returns to a more typical operating profile.
Approved by the board of trustees on 20/05/2025
David Winslow (Trustee)
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Todmorden Amateur Operatic and Dramatic Society
Independent examiner's report to the trustees of Todmorden Amateur Operatic and Dramatic Society
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2024, which are set out on pages 6 to 11.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
21/05/2025
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Todmorden Amateur Operatic and Dramatic Society
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 July 2024
| Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 3,296 Membership subscriptions 12,057 Bar and social funds 57,821 Other theatre activities 696 Sundry receipts 2,582 Room and prop hire 7,711 Production receipts 86,241 Total income 170,404 Expenditure on: Repairs and maintenance 7,589 Equipment and materials 6,442 Electricity and gas 12,907 Water 579 Phone and internet 1,611 Insurance 7,696 Cleaning 4,484 Rates 514 Alarms and extinguishers testing and service 2,433 Production costs 49,579 Other event expenditure 3,434 Bar stock 25,325 Social expenditure 6,127 Administration expenses 2,669 Licences 822 Sundries, food and refreshments 3,254 Advertising and publicity - Subscriptions 376 Room hire 4,261 Gifts, donations and hospitality - Independent examination 1,260 Building refurb - Project management - Building refurb - Legal and professional - Building refurb - works - Depreciation 114,570 Fundraising costs - Rent - Total expenditure 255,932 Net income / (expenditure) (85,528) Transfers between funds (3) 92,048 Net movement in funds 6,520 Fund balances brought forward 3,005,577 Fund balances carried forward (3) 3,012,097 |
2024 Restricted funds £ 336,590 - - - - - - 336,590 - - - - 465 - - - - - - - - 3,139 - - 1,233 388 440 - - 44,960 73,549 55,157 - - 1,950 181,281 155,309 (92,048) 63,261 79,889 143,150 |
2024 Total funds £ 339,886 12,057 57,821 696 2,582 7,711 86,241 506,994 7,589 6,442 12,907 579 2,076 7,696 4,484 514 2,433 49,579 3,434 25,325 6,127 5,808 822 3,254 1,233 764 4,701 - 1,260 44,960 73,549 55,157 114,570 - 1,950 437,213 69,781 - 69,781 3,085,466 3,155,247 |
2023 Total funds £ 156,902 11,080 50,121 330 1,807 5,855 71,722 297,817 902 8,707 9,631 927 2,304 6,614 4,121 1,280 1,567 44,000 1,022 23,130 4,419 1,887 839 2,668 2,419 1,398 5,647 269 720 15,420 40,017 384 99,425 1,800 - 281,517 16,300 - 16,300 3,069,166 3,085,466 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Todmorden Amateur Operatic and Dramatic Society
Balance sheet
| as at 31 July 2024 2024 Unrestricted £ Fixed assets Tangible assets (4) 2,907,704 Total fixed assets 2,907,704 Current assets Stock 3,901 Debtors and prepayments (5) 8,684 Cash at bank and in hand (6) 93,068 Total current assets 105,653 Current liabilities: amounts falling due within one year Creditors and accruals (7) 1,260 Total current liabilities 1,260 Net current assets / (liabilities) 104,393 Net assets 3,012,097 Funds Unrestricted funds 3,012,097 Restricted funds - Total funds 3,012,097 |
2024 Restricted £ - - - - 143,150 143,150 - - 143,150 143,150 - 143,150 143,150 |
2024 Total £ 2,907,704 2,907,704 3,901 8,684 236,218 248,803 1,260 1,260 247,543 3,155,247 3,012,097 143,150 3,155,247 |
2023 Total £ 2,930,226 2,930,226 3,922 6,293 146,225 156,440 1,200 1,200 155,240 3,085,466 3,005,577 79,889 3,085,466 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 20/05/2025
David Winslow (Trustee)
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts
for the year ended 31 July 2024
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The basis of accounting has been changed from receipts and payments to accruals. This has required the restatement of a number of figures. These changes have been set out in note 9.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Freehold land: nil Freehold buildings: over 50 years Storage unit: over 10 years Project and office equipment: over 4 years
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts continued
for the year ended 31 July 2024
| 2 Grants and donations Calderdale Met. Borough Council (CMBC) Community Foundation For Calderdale (CFFC) The Brelms Trust The Swire Charitable Trust Garfield Weston Todmorden Town Council Other donations 3 Restricted funds Balance b/f £ Todmorden Town Deal 79,889 CFFC Archive - CFFC Community Films - CFFC CultureDale - Brelms Trust - Swire Charitable Trust - 79,889 |
2024 Unrestricted funds £ - - - - - - 3,296 3,296 Incoming £ 300,000 4,500 1,390 1,000 4,700 25,000 336,590 |
2024 Restricted funds £ 300,000 6,890 4,700 25,000 - - - 336,590 Outgoing £ 151,521 4,500 260 - - 25,000 181,281 |
2024 Total funds £ 300,000 6,890 4,700 25,000 - - 3,296 339,886 Transfers £ (92,048) - - - - - (92,048) |
2023 Total funds £ 135,710 - - - 15,000 2,500 3,692 156,902 Balance c/f £ 136,320 - 1,130 1,000 4,700 - 143,150 |
|---|---|---|---|---|
Fund name Todmorden Town Deal
CFFC Archive
CFFC Community Films
CFFC CultureDale
Brelms Trust Swire Charitable Trust
Purpose of restriction
Funding from CMBC to cover costs associated with the initial phase of the expansion and refurbishment of the Hippodrome Theatre, creating a multipurpose, fully accessible space including workshop spaces, community archive, a cafe, cinema and gallery. The transfer relates to tangible fixed assets purchased for the general purposes of the charity.
Towards the Archive project costs to collate, preserve and displacy artefacts collected.
Towards the Community films project costs primarily for the cost of 10 Children's film licences.
Towards the CultureDale - Voices of Todmorden project costs celebrating the 150th anniversary of the Town Hall with a script writing competition. Towards the refurbishment costs of the theatre.
Towards the refurbishment costs of the theatre's upgrades for access, insulation and performer / audience benefit.
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts continued
for the year ended 31 July 2024
| 4 5 6 **7 ** |
Tangible assets Cost At 1 August 2023 Additions At 31 July 2024 Depreciation At 1 August 2023 Charge for year At 31 July 2024 Net book value At 31 July 2024 At 31 July 2023 Debtors and prepayments Debtors Prepayments Other debtors Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Creditors Accruals |
£ - 39,601 39,601 - 9,900 9,900 29,701 - Equipment |
£ - 52,447 52,447 - 5,245 5,245 47,202 - Storage unit |
£ 6,211,254 - 6,211,254 3,281,028 99,425 3,380,453 2,830,801 2,930,226 2024 £ - 7,384 1,300 8,684 2024 £ 233,441 2,777 236,218 2024 £ - 1,260 1,260 Land and buildings |
Total £ 6,211,254 92,048 6,303,302 3,281,028 114,570 3,395,598 2,907,704 2,930,226 2023 £ - 6,293 - 6,293 2023 £ 143,659 2,566 146,225 2023 £ - 1,200 1,200 |
|---|---|---|---|---|---|
8 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Other related party transactions
During the year Steve Clarkson (partner of trustee) was paid £44,960 for the purpose of project managing the refurbishment work (2024: £15,420). The payments are permissible under the terms of the charity's governing document.
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Todmorden Amateur Operatic and Dramatic Society
Statement of Financial Activities including comparatives for all funds
(including summary income and expenditure account) for the year ended 31 July 2024
| 2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 3,296 18,692 Membership subscriptions 12,057 11,080 Bar and social funds 57,821 50,121 Other theatre activities 696 330 Sundry receipts 2,582 1,807 Room and prop hire 7,711 5,855 Production receipts 86,241 71,722 Total income 170,404 159,607 Expenditure Repairs and maintenance 7,589 902 Equipment and materials 6,442 6,207 Electricity and gas 12,907 9,631 Water 579 927 Phone and internet 1,611 2,304 Insurance 7,696 6,614 Cleaning 4,484 4,121 Rates 514 1,280 Alarms and extinguishers servicing 2,433 1,567 Production costs 49,579 44,000 Other event expenditure 3,434 1,022 Bar stock 25,325 23,130 Social expenditure 6,127 4,419 Administration expenses 2,669 1,887 Licences 822 839 Sundries, food and refreshments 3,254 2,668 Advertising and publicity - 2,419 Subscriptions 376 1,398 Room hire 4,261 5,647 Gifts, donations and hospitality - 269 Independent examination 1,260 720 Building refurb - Project management - - Building refurb - Legal and professional - - Building refurb - works - - Depreciation 114,570 99,425 Fundraising costs - 1,800 Rent - - Total expenditure 255,932 223,196 Net income / (expenditure) (85,528) (63,589) Fund balances brought forward 3,005,577 3,069,166 Fund balances carried forward 3,012,097 3,005,577 |
2024 Restricted funds £ 336,590 - - - - - - 336,590 - - - - 465 - - - - - - - - 3,139 - - 1,233 388 440 - - 44,960 73,549 55,157 - - 1,950 181,281 155,309 79,889 143,150 |
2023 Restricted funds £ 138,210 - - - - - - 138,210 - 2,500 - - - - - - - - - - - - - - - - - - - 15,420 40,017 384 - - 58,321 79,889 - 79,889 |
2024 Total funds £ 339,886 12,057 57,821 696 2,582 7,711 86,241 506,994 7,589 6,442 12,907 579 2,076 7,696 4,484 514 2,433 49,579 3,434 25,325 6,127 5,808 822 3,254 1,233 764 4,701 - 1,260 44,960 73,549 55,157 114,570 - 1,950 437,213 69,781 3,085,466 3,155,247 |
2023 Total funds £ 156,902 11,080 50,121 330 1,807 5,855 71,722 297,817 902 8,707 9,631 927 2,304 6,614 4,121 1,280 1,567 44,000 1,022 23,130 4,419 1,887 839 2,668 2,419 1,398 5,647 269 720 15,420 40,017 384 99,425 1,800 - 281,517 16,300 3,069,166 3,085,466 |
|---|---|---|---|---|
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