## Todmorden Amateur Operatic and Dramatic Society
Charity number 1178532
## Annual Report and Financial Statements
## for the year ended 31 July 2022
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Group's logo
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Todmorden Amateur Operatic and Dramatic Society
## Annual Report and Financial Statements
for the year ended 31 July 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 8|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Todmorden Amateur Operatic and Dramatic Society
## Trustees' report for the year ended 31 July 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** David Winslow Chair to October 2021 Helen Clarkson Chair from October 2021 George Mitchell President David Sutcliffe Justine Sutcliffe Susan Green
Resigned June 2021 Appointed June 2021
## **Charity number**
1178532
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
Hippodrome Theatre Virgin Money Halifax Road 25 Manchester Road Todmorden Burnley OL14 5BB BB11 1HX
## **Independent examiner**
Simon Bostrom FCIE **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 28 May 2018 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Todmorden Amateur Operatic and Dramatic Society
## Trustees' report (continued) for the year ended 31 July 2022
## **Objectives and activities**
## **The charity's objects**
To promote the advancement and improvement of general education in relation to all aspects of the art of drama and musical theatrical performance for all in the local community.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of the arts.
## **Achievements and performance**
The theatre reopened after Covid shutdown in Sept 2021 without a Youth Theatre production. We produced:
- Neville's Island in Nov 2021
- Little Women in Feb 2022
- Evita in April 2022
These were all successful in terms of their standard of performance, audience figures and response, and financial return.
Overall, TAODS volunteers’ ongoing hard work especially during and after the pandemic restrictions have meant that the theatre and the society are in a healthy position and able to seek and make use of the opportunities to improve facilities. Thanks to a grant from Calderdale’s Town Deal scheme, we were able to complete the work to the front of the building to improve our profile and visibility. Further grants from the Town Deal have been approved and will enable us to add more storage, meeting and rehearsal spaces and to improve the building’s accessibility and thus its inclusivity. These improvements will all help to increase the benefit the theatre and TAODS can bring to the town and its community.
## **Financial review**
The net receipts for the year were £14,128, including net receipts of £18,542 on unrestricted funds and net payments of £4,414 on restricted funds.
## **Reserves policy**
The charity's free reserves at the year end were £30,710.
The reserve policy is to hold a reserve amount of £10,000 to £50,000 to cover the running costs.
Approved by the board of trustees on 18/01/2023
Helen Clarkson (Trustee)
3
## Todmorden Amateur Operatic and Dramatic Society
## Independent examiner's report to the trustees of Todmorden Amateur Operatic and Dramatic Society
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2022, which are set out on pages 5 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
24/05/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Todmorden Amateur Operatic and Dramatic Society
## Receipts and payments account for the year ended 31 July 2022
|Notes
2022
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
7,662
Membership subscriptions
9,461
Bar and social funds
35,462
Other theatre activities
10,433
Sundry receipts
652
Room and prop hire
5,052
Production receipts
36,985
**Total receipts**
105,707
**Payments**
Repairs
2,646
Replacements
362
Improvements
1,929
Major purchases
78
Electricity and gas
9,509
Water
307
Phone and internet
1,997
Insurance
6,591
Cleaning
4,508
Rates
-
Alarms and extinguishers testing and service
1,385
Production payments
21,117
Other event expenditure
5,830
Bar stock
20,120
Social expenditure
3,566
Administration expenses
2,711
Licences
70
Sundries
192
Publicity
176
Subscriptions
232
Room hire
3,673
Website
-
Gifts and hospitality
166
**Total payments**
87,165
**Net income / (expenditure)**
18,542
Transfers between funds
-
**Net movement in funds**
18,542
**Fund balances brought forward**
12,168
**Fund balances carried forward**
(3)
30,710|2022
Restricted
funds
£
14,640
-
-
-
-
-
-
14,640
-
-
19,054
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
19,054
(4,414)
-
(4,414)
4,414
-|2022
Total
funds
£
22,302
9,461
35,462
10,433
652
5,052
36,985
120,347
2,646
362
20,983
78
9,509
307
1,997
6,591
4,508
-
1,385
21,117
5,830
20,120
3,566
2,711
70
192
176
232
3,673
-
166
106,219
14,128
-
14,128
16,582
30,710|2021
Total
funds
£
70,426
9,102
179
-
382
-
60
80,149
10,909
148
58,406
4,525
6,183
283
1,724
5,603
628
76
2,018
1,247
-
-
-
2,203
92
518
26
187
3,943
194
92
99,005
(18,856)
-
(18,856)
35,438
16,582|
|---|---|---|---|
5
## Todmorden Amateur Operatic and Dramatic Society Statement of assets and liabilities
|as at 31 July 2022
2022
Unrestricted
£
**Cash funds**
Cash at bank
27,633
Cash in hand
3,077
**Total cash funds**
30,710
**Other monetary assets**
Bar stock
**Assets retained for the charity's own use**
Theatre and adjoining 'Pet Shop' building
Two cookers
Two coolers
Oven and hob
Ice cream freezer
One fridge
One freezer
13 Tables
76 Stacking chairs
Removable dance floor
Removable theatre seating
Sound desk
Various sound equipment
Back cloths and timber flats
Costumes
Light deck - portable stage platform
Lighting desk
Backstage communication equipment|2022
Restricted
£
-
-
-|2022
Total
£
27,633
3,077
30,710
£
3,243
3,243|2021
Total
£
16,430
152
16,582|
|---|---|---|---|
|**Liabilities**
Independent examination
The financial statements were approved by the board of trustees on 18/01/2023|£
480
480|
|---|---|
Helen Clarkson (Trustee)
6
## Todmorden Amateur Operatic and Dramatic Society
## Notes to the accounts
for the year ended 31 July 2022
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Todmorden Amateur Operatic and Dramatic Society
## Notes to the accounts continued
## for the year ended 31 July 2022
|**2 Grants and donations**
Calderdale MBC
Garfield Weston Foundation
Donations
**3 Restricted funds**
Calderdale MBC
**Fund name**
Calderdale MBC|2022
2022
2022
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
4,000
14,640
18,640
-
-
-
3,662
-
3,662
7,662
14,640
22,302
Balance b/f
Receipts
Payments
Transfers
£
£
£
£
4,414
14,640
19,054
-
4,414
14,640
19,054
-
**Purpose of restriction**
To improve the main façade and entrance to the theatre|2021
Total
funds
£
62,924
4,500
3,002
70,426
Balance c/f
£
-
-|
|---|---|---|
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
8