Todmorden Amateur Operatic and Dramatic Society
Charity number 1178532
Annual Report and Financial Statements
for the year ended 31 July 2021
Todmorden Amateur Operatic and Dramatic Society
Annual Report and Financial Statements
for the year ended 31 July 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 8 |
Prepared by West Yorkshire Community Accountancy Service
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report for the year ended 31 July 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates David Winslow Chair to October 2021 Helen Clarkson Chair from October 2021 George Mitchell President David Sutcliffe Justine Sutcliffe Resigned June 2021 Susan Green Appointed June 2021
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1178532, on 25 May 2018.
Principal address
Bankers
Hippodrome Theatre Virgin Money Halifax Road 25 Manchester Road Todmorden Burnley OL14 5BB BB11 1HX
Independent examiner
Helen Galvin FCCA West Yorkshire Community Accountancy Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 May 2018.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report (continued) for the year ended 31 July 2021
Objectives and activities
The charity's objects
To promote the advancement and improvement of general education in relation to all aspects of the art of drama and musical theatrical performance for all in the local community.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of the arts.
Achievements and performance
The theatre has been closed for the whole financial year due to COVID procedures.
Income has been in the form of:
Membership subscriptions
COVID support grants from Calderdale Council Grants for improvement of the front façade and signage
The bulk of the work on the façade and signage has been completed and in addition substantial maintenance and improvement work has been carried out.
The theatre reopened in September 2021 with the play Neville's Island which had a cast of 4 and we have hosted events from several external organisations. We currently have plans to perform Shakespeare and Evita in 2022.
Financial review
The net payments for the year were £18,856, including net payments of £20,436 on unrestricted funds and net receipts of £1,580 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £12,168.
The reserve policy is to hold a reserve amount of £10,000 to £50,000 to cover the running costs.
Coronavirus impact statement
When the uncertainty surrounding the effects of the COVID epidemic started to emerge in Spring 2020, the TAODS committee realised that forward planning for events was not really worthwhile. It was decided that rather than just close up and mothball the building we would look at how to best utilise the “dark” time and hope that we could retain our energy and enthusiasm. Thanks to ongoing membership donations and the Calderdale support grants we were able to pay overheads like storage rental costs, insurance, alarms and utilities, and we have undertaken some major repairs and improvements during this time.
We anticipate that we will maintain our current level of operation and finances into the middle of 2022 when we hope to be able to widen the use of our facilities by other organisations and to stage bigger, more profitable, events of our own.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
Signed on behalf of the board of trustees on 30/3/2022
Helen Clarkson (Trustee)
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Todmorden Amateur Operatic and Dramatic Society
Independent examiner's report to the trustees of Todmorden Amateur Operatic and Dramatic Society Charitable Incorporated Organisation
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2021, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Helen Galvin FCCA
Date: …………………….
West Yorkshire Community Accountancy Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Todmorden Amateur Operatic and Dramatic Society
Receipts and payments account for the year ended 31 July 2021
| Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 22,006 Membership subscriptions 9,102 Bar and social funds 179 Other theatre activities - Sundry receipts 382 Room and prop hire - Production receipts 60 Gift aid claim - Total receipts 31,729 Payments Repairs 10,909 Replacements 148 Improvements 12,400 Major purchases 4,525 Electricity and gas 6,183 Water 283 Phone and internet 1,724 Insurance 5,603 Cleaning 628 Rates 76 Alarms and extinguishers testing and service 2,018 Production payments 1,247 Other event expenditure - Bar stock - Social expenditure - Administration expenses 1,369 Licences 92 Sundries 518 Publicity 26 Subscriptions 187 Room hire 3,943 Website 194 Gifts and hospitality 92 Total payments 52,165 (20,436) Fund balances brought forward 32,604 Fund balances carried forward (4) 12,168 Net (payments) / receipts |
2021 Restricted funds £ 48,420 - - - - - - - 48,420 - - 46,006 - - - - - - - - - - - - 834 - - - - - - - 46,840 1,580 2,834 4,414 |
2021 Total funds £ 70,426 9,102 179 - 382 - 60 - 80,149 10,909 148 58,406 4,525 6,183 283 1,724 5,603 628 76 2,018 1,247 - - - 2,203 92 518 26 187 3,943 194 92 99,005 (18,856) 35,438 16,582 |
2020 Total funds £ 11,914 9,200 22,753 5,222 1,662 11,742 24,333 5,115 91,941 1,696 1,355 1,845 392 10,614 223 1,949 5,276 3,320 48 3,743 20,996 3,219 12,298 2,838 2,321 643 1,690 11 375 3,944 194 223 79,213 12,728 22,710 35,438 |
|---|---|---|---|
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Todmorden Amateur Operatic and Dramatic Society Statement of assets and liabilities
| as at 31 July 2021 2021 Unrestricted £ Cash funds Cash at bank 12,016 Cash in hand 152 Total cash funds 12,168 Other monetary assets Bar stock Prepaid rent Assets retained for the charity's own use Theatre and adjoining 'Pet Shop' building Two cookers Two coolers Oven and hob Ice cream freezer One fridge One freezer 13 Tables 76 Stacking chairs Removable dance floor Removable theatre seating Sound desk Various sound equipment Back cloths and timber flats Costumes Light deck - portable stage platform Lighting desk Backstage communication equipment Liabilities Independent examination Approval of the accounts |
2021 Restricted £ 4,414 - 4,414 |
2021 Total £ 16,430 152 16,582 £ 1,028 303 1,028 £ 480 |
2020 Total £ 35,286 152 35,438 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 30/3/2022
Helen Clarkson (Trustee)
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts
for the year ended 31 July 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts continued
for the year ended 31 July 2021
| 2 Grants and donations Calderdale MBC Garfield Weston Foundation Donations 3 Restricted funds The National Lottery Community Fund CFFC Calderdale MBC Garfield Weston Foundation |
2021 Unrestricted funds £ 19,004 - 3,002 22,006 Balance b/f £ 834 2,000 - - 2,834 |
2021 Restricted funds £ 43,920 4,500 - 48,420 Incoming £ - - 43,920 4,500 48,420 |
2021 Total funds £ 62,924 4,500 3,002 70,426 Outgoing £ 834 2,000 39,506 4,500 46,840 |
2020 Total funds £ 10,000 - 1,914 11,914 Balance c/f £ - - 4,414 - 4,414 |
|---|---|---|---|---|
Fund name
Purpose of restriction
The National Lottery Community Fund For a feasibility study and funding development CFFC For improvement to the 'Pet Shop' building frontage Calderdale MBC To improve the main façade and entrance to the theatre Garfield Weston Foundation Towards the refurbishment of the Props Room
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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