Todmorden Amateur Operatic and Dramatic Society
Charity number 1178532
Annual Report and Financial Statements
for the year ended 31 July 2020
Todmorden Amateur Operatic and Dramatic Society
Annual Report and Financial Statements
for the year ended 31 July 2020
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accounting Service
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report for the year ended 31 July 2020
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates David Winslow Chair Helen Clarkson Vice Chair George Mitchell President David Sutcliffe Appointed September 2019 Justine Sutcliffe Appointed September 2019
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1178532, on 25 May 2018.
Principal address
Bankers
Hippodrome Theatre Yorkshire Bank Halifax Road 6 Halifax Road Todmorden Todmorden OL14 5BB OL14 5AD
Independent examiner
Helen Galvin FCCA
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 25 May 2018.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report (continued) for the year ended 31 July 2020
Objectives and activities
The charity's objects
To promote the advancement and improvement of general education in relation to all aspects of the art of drama and musical theatrical performance for all in the local community.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of the arts.
Achievements and performance
The society’s activities have been severely restricted since the government introduced Covid-19 restrictions in March 2020. However, due to a Calderdale Council grant of £10,000 and the ongoing donations by members, the society is in a reasonably stable and healthy financial position.
Prior to the shutdown the society staged four events – an improvisation night, the youth theatre musical “Imaginary”, and adult section plays “Grimm Tales” and “The Kitchen Sink”. All these were well-attended, and the production account shows a surplus for the year.
The society provides opportunities for people of all ages to get involved with all aspects of theatre including onstage, backstage, and front of house and audience. There are three age sections – Adult, Youth Theatre (ages 11 – 21) and Junior Youth Theatre (ages 8 – 10). The adult section has staged two plays, the Youth Theatre participates in workshops and has staged a musical show, and the Juniors have staged a review of their year’s work. The casts of the shows are selected by auditions. An improvisation group has been formed and meets regularly. The society also screens films, usually on a monthly basis, which are open to everyone at low entrance fee. A weekly men’s’ group meets on a Wednesday organised in conjunction with the local social services.
Other organisations are allowed to hire the theatre for their own events and a range of facilities are available such as hire of the whole auditorium, or just the stalls, or the foyer area. Technical assistance from the society’s own members can be made available, as can box-office, online ticketing, bar and front-of-house staff. Events staged in recent years have included Todmorden Gang Show, St Joseph’s pantomime, Hebden Bridge Burlesque Festival, Jerseys (tribute band), Calderdale Music Trust concert, Manford’s Comedy nights, Todmorden Book Festival, several local dance schools annual shows, local primary and junior schools performances, and various private events. The trustees of the society ensure that these events make a significant financial contribution to the theatre’s running costs and enhance the cultural activities available to the community.
The building adjacent to the theatre (known as The Pet Shop) is owned by the society and has been internally refurbished to provide a small meeting room/rehearsal space/members bar.
The society has no employees and all members provide their services voluntarily.
Financial review
The net receipts for the year were £12,728, including net receipts of £13,803 on unrestricted funds and net payments of £1,075 on restricted funds.
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report (continued) for the year ended 31 July 2020
Reserves policy
The charity's free reserves at the year end were £32,604.
The reserve policy is to hold a reserve amount of £10,000 to £50,000 to cover the running costs.
Coronavirus impact statement
In March 2020, in line with Government regulations, TAODS cancelled all its events for the foreseeable future. Fortunately, we were not committed to any significant financial outlays for any events or external bookings that could not be cancelled or deferred at no cost to TAODS.
We have some ongoing costs such as the hire of storage unit, lease on alarm system, and utility bills albeit reduced due to reduced activity. The annual insurance of £5,000+ is a major expense. In April TAODS received the Calderdale Council grant of £10,000 to assist during the Covid-19 restrictions. This grant plus the regular income from our membership donations helps to cover these costs.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
Signed on behalf of the board of trustees:
Signed: D.I. Winslow Date: 14 December 2020
Name: David Winslow (Trustee)
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Todmorden Amateur Operatic and Dramatic Society
Independent examiner's report to the trustees of Todmorden Amateur Operatic and Dramatic Society Charitable Incorporated Organisation
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2020, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: H.R Galvin Name: Helen Galvin
Relevant professional qualification or body: FCCA
Date: 14 December 2020
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Todmorden Amateur Operatic and Dramatic Society
Receipts and payments account
for the year ended 31 July 2020
| Notes 2020 Unrestricted funds £ Receipts Grants and donations (2) 11,914 Membership subscriptions 9,200 Bar and social funds 22,753 Other theatre activities 5,222 Sundry receipts 1,662 Room and prop hire 11,742 Insurance claim - Production receipts 24,333 Gift aid claim 5,115 Funds from unincorporated charity - Total receipts 91,941 Payments Repairs 1,696 Replacements 1,355 Improvements 1,845 Major purchases 392 Electricity and gas 10,614 Water 223 Phone and internet 1,949 Insurance 5,276 Cleaning 3,320 Rates 48 Alarms and extinguishers testing and service 3,743 Flood expenses - Production payments 20,996 Other event expenditure 3,219 Bar stock 12,298 Social expenditure 2,838 Administration expenses 1,246 Licences 643 Sundries 1,690 Publicity 11 Subscriptions 375 Room hire 3,944 Website 194 Gifts and hospitality 223 Total payments 78,138 13,803 Fund balances brought forward 18,801 Fund balances carried forward (3) 32,604 Net receipts |
2020 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,075 - - - - - - - 1,075 (1,075) 3,909 2,834 |
2020 Total funds £ 11,914 9,200 22,753 5,222 1,662 11,742 - 24,333 5,115 - 91,941 1,696 1,355 1,845 392 10,614 223 1,949 5,276 3,320 48 3,743 - 20,996 3,219 12,298 2,838 2,321 643 1,690 11 375 3,944 194 223 79,213 12,728 22,710 35,438 |
2019 Total funds £ 9,276 9,453 43,177 17,369 1,291 7,267 106 51,837 - 45,002 184,778 831 4,350 4,116 22,571 8,609 262 1,660 5,211 4,443 89 5,049 984 50,918 13,204 19,787 7,273 5,004 70 2,158 402 325 4,562 29 161 162,068 22,710 - 22,710 |
|---|---|---|---|
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Todmorden Amateur Operatic and Dramatic Society Statement of assets and liabilities
| as at 31 July 2020 2020 Unrestricted £ Cash funds Cash at bank 32,452 Cash in hand 152 Total cash funds 32,604 Other monetary assets Bar stock Assets retained for the charity's own use Theatre and adjoining 'Pet Shop' building Two cookers Two coolers Oven and hob Ice cream freezer One fridge One freezer 13 Tables 76 Stacking chairs Removable dance floor Removable theatre seating Sound desk Various sound equipment Back cloths and timber flats Costumes Light deck - portable stage platform Lighting desk Backstage communication equipment Liabilities Independent examination Approval of the accounts |
2020 Restricted £ 2,834 - 2,834 |
2020 Total £ 35,286 152 35,438 £ 1,015 £ 480 |
2019 Total £ 20,938 1,772 22,710 |
|---|---|---|---|
The financial statements were approved by the board of trustees on
Date: 24 November 2020
Signed: D.I. Winslow (Trustee)
Name: David Winslow
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts
for the year ended 31 July 2020
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts continued
for the year ended 31 July 2020
| 2 Grants and donations 2020 2020 2020 Unrestricted Restricted Total funds funds funds £ £ £ Community Foundation For Calderdale (CFFC) - - - Calderdale Council 10,000 - 10,000 Donations 1,914 - 1,914 11,914 - 11,914 3 Restricted funds Balance b/f Incoming Outgoing £ £ £ CFFC (1) 205 - 205 Big Lottery 1,704 - 870 CFFC (2) 2,000 - - 3,909 - 1,075 Fund name Purpose of restriction CFFC (1) For a feasibility study and funding development Big Lottery For a feasibility study and funding development CFFC (2) For improvement to the 'Pet Shop' building frontage |
2019 Total funds £ 7,000 - 2,276 9,276 Balance c/f £ - 834 2,000 2,834 |
|---|---|
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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