## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st Bournville Scout Group (100th Birmingham)
First Bournville Scouts
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Dan Avery|Chair|| ||Sandra Wise|Treasurer|| ||Tom Cumming|Secretary|01/01/24 - 19/05/24| ||Ruth Tanner|GroupLead Volunteer|| ||Graham Tanner|Scout Team Leader|| ||Rachel Jennings||01/01/24 - 19/05/24| ||MaryVan Roy|As. GroupLead Volunteer|| ||Martin George||01/01/24 - 19/05/24| ||Madeleine Halstead||01/01/24 - 19/05/24| ||Catherine Griffiths||| ||Gemma Weston||19/05/24 - 31/12/24| ||Richard Smith||19/05/24 - 31/12/24| ||Joshua Greaves||19/05/24 - 31/12/24| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor|Name|Address| |---|---|---| |Finance and accounts|Gemma Sparkes|36 Beech Road B30 1LI| |||| |||| |||| 1 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and the
systems and procedures to manage them
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes
the registration, keeping proper accounts and making returns to
the Charity Commission as appropriate.
The Board consists of 2 independent representatives: Group
Chair and Group Treasurer, together with the Group Scout
Leader, and between 2 and 9 additional trustees and meets
approximately every 2 months.
Members of the Trustee Board complete_'Trustee Introduction'_
training within the first 5 months of joining the Board.
This Trustee Board exists to support the Group Scout Leader in
meeting the Group's charitable objecitves and is responsible for:
Managing the Group finances;
Following Scouts' policies and relevant legislation;
The insurance of persons, property and equipment;
Looking after buildings and property; managing risk.
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and the Group
Constitution which is based on Chapter 5.4 of Policy,
Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)|| ||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and the Group
Constitution which is based on Chapter 5.4 of Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes
the registration, keeping proper accounts and making returns to
the Charity Commission as appropriate.
The Board consists of 2 independent representatives: Group
Chair and Group Treasurer, together with the Group Scout
Leader, and between 2 and 9 additional trustees and meets
approximately every 2 months.
Members of the Trustee Board complete_'Trustee Introduction'_
training within the first 5 months of joining the Board.
This Trustee Board exists to support the Group Scout Leader in
meeting the Group's charitable objecitves and is responsible for:
Managing the Group finances;
Following Scouts' policies and relevant legislation;
The insurance of persons, property and equipment;
Looking after buildings and property; managing risk.| 2 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Trustee Board is identifying the major risks to which they
believe the Group is exposed, these are being reviewed and
systems are being established to mitigate against them. The main
areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the local church, community
centre and other Scout Groups. Similar reciprocal arrangements
could exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to volunteers, helpers, supporters and members. The
Group through the membership fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there
be a reduction in income. The Board could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of volunteers. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.| 3 LT700001 (1st February 2017) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set out
in its governing document
Summary of the main activities in relation to
these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.| ||| ||Each section of the Group meets weekly in term time and takes
part in a programme of activies and games as well as working
toward various badges and awards. Throughout the year there
are many oportunities for young people to go away on camps and
other trips. Activities are also organised off site (climbing or water
activities for example). The group also takes part in several
community events including the Bournville Festival and
CoCoMAD.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement
of citizenship or community development headings.| 4 LT700001 (1st February 2017) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||2024 has been another successful and very busy year for the
group.
The dray of**Squirrels**continues to flourish and now comprises
15 children.
2024 was an active year. At the hut the children learn new skills
and had fun through baking, camp fire lighting, pirate den
building, superheroes.
External visits were made for example to Blackwell Adventure
Centre to do climbing and Kings Norton Fire Station.
Our**Beavers**had several trips out, MAD Museum Stratford,
Police Museum, Coffin Works with sleepovers at the Hut, Group
Camp at Pikes Pool, District Beaver Games at Blackwell,
Christmas crafts with District, Canal walk and litter picking. We
ended the year watching a pantomime put on by the Explorers.
Our Young Leader, Puffin designed planned and executed a
Winter Challenge badge. We have completed our STEM badge
and have now fully adapted our programme to suit our SEN
children. For 2024, we have awarded 11 Chief Scout's Bronze
Awards and 370 Challenge/Activity Badges.
**Cubs**attended 3 camps last year; the first one in April with a
theme of the Romans, which included some gladiator duelling.
We then attended Birmingham County Cub Camp – Cub Mania in
June, along with hundreds of other cubs from Birmingham, and
we also attended group camp in September. 5 of our Cubs
attended a district Backwoods cooking day and achieved their
backwoods cooking badge. We have given out 353 badges and
have had 10 Cubs achieve their Silver Chief Scout Award.
**Scouts**developed core skills through pioneering, orienteering,
and cooking, while some took on the challenge of expeditions
and th annual 14-mile Chase Walk. We welcomed visitors such
as Aquarious for age-appropriate discussions on important
topics, and many earned full badges in a weekend at
Brumventure. Scouts volunteered at a local school farm, and
older Scouts gave back by supporting younger sections and
helping at various fundraisers. Highlights included our annual
summer camp—this time to Youlbury (Oxford)—and our festive
Christmas Camp at Rangemore (Burton-on-Trent). There's been
plenty of fun too, with Laser Tag and Air Nation springing to mind.
**Centurion Explorers**have had a busy 2024. They started a
project with Friends of Cotteridge park.They went on Summer
camp to Youlbury with the scouts, Explorer district camp, group
camp with 1st Bournville group where they ran the campfires for
the younger sections. They had a visit from Aquarius trust and
tried lots of new foods. At the end of the year the Explorers
rehearsed and put on a pantomime for the Beavers.| |**Section E**
**Financial Review**|**Section E**
**Financial Review**| |---|---| |Brief statement of the charity’s policy on
reserves|In the following year (2025) the Board has planned to allocate a
further £7000 for equipment renewal, equipment purchases,
building maintenance and legal costs associated with the renewal
of the lease.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Trustee Board considers that
the group should hold a sum equivalent to 6 months running
costs, circa £2300. In addition to this the group should hold an
emergency fund for building repairs and other unforseen costs of
£12000. The group should also aim to hold a minimum £5000 in
it's current account at all times.| 5 LT700001 (1st February 2017) Quantify and explain any designations After deducting the above there remains circa £14000 which is to be spent over the next 5 years for further equipment renewal and purchases, further building projects and other capital expenditure. Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; • investment policy and objectives ## **Investment Policy** The Group currently does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Dan Avery Ruth Tanner Position (eg Secretary, Chair) Chair Group Lead Volunteer Date 0 6 0 5 2 5 6 LT700001 (1st February 2017) **----- Start of picture text -----**
Charity Name No (if any)
1st Bournville Scout Group (100th Birmingham)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/01/2024 31/12/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership Fees 19,025 - - 19,025 16,419
Camp Fees 15,507 - - 15,507 15,469
Hall Hire 930 - - 930 1,180
Section Income incl Uniform Sales 8,792 - - 8,792 4,299
Grants - - - - -
Gift Aid 3,141 - - 3,141 2,991
Bank Interest - - - - -
- - - - -
Sub total (Gross income for
AR) [ 47,396 ] - - 47,396 40,358
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 47,396 - - 47,396 40,358
A3 Payments
Scout Association Fees 5,225 - - 5,225 5,051
Rent & Rates 398 - - 398 503
Utilities 3,009 - - 3,009 4,532
Insurance 1,133 - - 1,133 885
Premises Refurbishment 1,035 - - 1,035 919
Camps & Trips 12,728 - - 12,728 20,893
Section Expenses 3,531 - - 3,531 3,941
Badges & Uniform 3,055 - - 3,055 4,100
Other Expenditure 5,753 - - 5,753 2,155
Sub total [ 35,867 ] - - 35,867 42,977
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 35,867 - - 35,867 42,977
Net of receipts/(payments) 11,529 - - 11,529 - 2,619
A5 Transfers between funds - - - - -
A6 Cash funds last year end 28,853 - - 28,853 31,453
Cash funds this year end 40,382 - - 40,382 28,834
**----- End of picture text -----**
CCXX R1 accounts (SS) 24/10/2025 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Bank Accounts
Pockit Cards
Cash & Cheques
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,724**
**-**
**658**
**-**
**-**
**-**
**40,382**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Sandra Wise|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
13/05/2025| CCXX R2 accounts (SS) 24/10/2025 2 CHARITY COMMISSION FOR I NGI AND tkNO WAI ES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trustees 1* Boumvilla se￿ Group (lo￿ Birmingham) Charlty no (If any) 1178529 On accounts for th• year ended 3191 December 2024 S•t out on pages I report to the truste8s on my examination of the account5 of the above charity ("the TnJsf) for th8 year ended 3111212024. As the charitys tNStees, you are responsible for Ihe preparatlon of the acwnts in accordance Nffith the requirements of the Charities Act 2011 {'Ihe Acf). I report in resp8Ct of my examinatlon of the Trusf s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the ACL Independent I have coMp￿ted my ex8mination. I confim that no material matters have examlnef s statgment come to my attention in connecb'on with the examination vknich gives me cause to believe that in, any material rnspect: the accountiro records were not kept in accnrdarth with sedion 130 of Ihe Charities Act; or the accounts did not accord with the accounting records., or the accounts did not crmnply with the applicable requirements concemino the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2W8 olh8r than any requirement that the accounts give a 'tnJe and fai¢ view wtti¢h is not a matter Considered as part of an independent examination. I have no concems and have come acros$ no other matters in conn8Cti th the examination to which attention should be drawn in this report in order to enable a proper understanding of th8 acc£Junts to be readied. Please ￿lete the wonls in the brdck81s if they do noi apply. Date: 0711012025 Re$ponslblIttl￿ and basls of rnport Slgned: Name: Lana Finneaan Relevant professlonal I qualification(s) or body (if any).. Address: 109 8ushmore Road, Bimiingham, 828 9QY Oct 2018 IER