2023-12-31-accounts - 1st Bournville Scout Group (100Th Birmingham)

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name 1st Bournville Scout Group (100th Birmingham)
Other names the charity is known by First Bournville Scouts
Registered charity number (if any) 1 1 7 8 5 2 9
HQ registration number
Charity’s principal address The Scout Hut
Laurel Grove
Birmingham
Postcode B 3 0 1 L E
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Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	01/01/23 - 30/06/23 Madeleine Halstead Catherine Griffiths Martin George Andrew Hopkins Ruth Tanner Graham Tanner Rachel Jennings Chair Group Scout Leader Scout Leader Beaver Scout Leader As. Group Scout Leader Explorer Scout Leader Dan Avery Sandra Wise Tom Cumming Treasurer Trustee Name Dates acted if not for whole year Office (if any) Mary Van Roy Secretary

Names and addresses of advisers (optional information but encouraged as best practice)

Type	of advisor	Name	Address
Finance	and accounts	Gemma Sparkes	36 Beech Road B30 1LI

1 LT700001 (1st February 2017)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

(e.g. trust deed, constitution)

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Group Constitution which is based on Chapter 5.4 of Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

(e.g. trust, association, company)

The Group is a trust established under its rules which are common to all Scouts.

Trustee selection methods

(e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

The Group is managed by the Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Board consists of 2 independent representatives: Group Chair and Group Treasurer, together with the Group Scout Leader, and between 2 and 9 additional trustees and meets approximately every 2 months.

Members of the Trustee Board complete 'Trustee Introduction' training within the first 5 months of joining the Board.

This Trustee Board exists to support the Group Scout Leader in meeting the Group's charitable objecitves and is responsible for: Managing the Group finances; Following Scouts' policies and relevant legislation; The insurance of persons, property and equipment; Looking after buildings and property; Managing risk.

2 LT700001 (1st February 2017)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Trustee Board is identifying the major risks to which they believe the Group is exposed, these are being reviewed and systems are being established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the local church, community centre and other Scout Groups. Similar reciprocal arrangements could exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to volunteers, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of volunteers. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Trustee Board is identifying the major risks to which they
believe the Group is exposed, these are being reviewed and
systems are being established to mitigate against them. The main
areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from
neighbouring organisations such as the local church, community
centre and other Scout Groups. Similar reciprocal arrangements
could exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to volunteers, helpers, supporters and members. The Group
through the membership fees contributes to the Scout
Associations national accident insurance policy. Risk Assessments
are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be
a reduction in income. The Board could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of volunteers. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level
in a particular section or the group as a whole then there would
have to be a contraction, consolidation or closure of a section. In
the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 6 to 18. If there was a reduction in membership
in a particular section or the group as whole then there would have
to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.

3 LT700001 (1st February 2017)

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Summary of the objects of the charity set out in its governing document The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Each section of the Group meets weekly in term time and takes part in a programme of activies and games as well as working toward various badges and awards. Throughout the year there are many oportunities for young people to go away on camps and other trips. Activities are also organised off site (climbing or water activities for example). The group also takes part in several community events including the Bournville Festival and CoCoMAD. Summary of the main activities in relation to these objects

Section C

Objectives and activities

Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the objects of the charity set out
in its governing document
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we
live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate with
others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Each section of the Group meets weekly in term time and takes
part in a programme of activies and games as well as working
toward various badges and awards. Throughout the year there are
many oportunities for young people to go away on camps and
other trips. Activities are also organised off site (climbing or water
activities for example). The group also takes part in several
community events including the Bournville Festival and CoCoMAD.
Summary of the main activities in relation to
these objects

4 LT700001 (1st February 2017)

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Section D Achievements and performance
Summary of the main achievements of A major achievement this year was the establishment of a Squirrel
the charity during the year section, the first in the District. The children attended the District
camp at Blackwell for the day, visited a fire station and learnt
circus skills. For our Beavers, the 110 year celebration of the
Group began with a sleepover at the Sealife Centre. There were
several trips out, some with District (Canon Hill Hike, Twinlakes,
District Camp) others within the Group, (Bat Walk, Treasure Hunts
around Bournville) Other highlights included a visit to Lichfield
Cathedral and sleepover at the Hut. Seven of the older Cubs
attended the Cub Brum Challenge in July 2023. This is a county
Cub camp for Cubs aged a minimum of nine and a half years. They
had a great time and it was a good introduction to their next stage
of progression in Scouts. The highlight of the year for Scouts was
the summer camp for a week at Gilwell Park, home of scouting. In
addition visiting London and seeing the COVID memorial as well
as going to a West End show. The focus for the year for Explorers
was achievement of Duke of Edinburgh awards and Explorer
awards. We ended the year with the Group Christmas Camp at
Conkers.
Section E Financial Review
Brief statement of the charity’s policy on Reserves Policy
reserves
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Trustee Board considers that
the group should hold a sum equivalent to 6 months running costs,
circa £2700. In addition to this the group should hold an
emergency fund for building repairs and other unforseen costs of
£10000. The group should also aim to hold a minimum £5000 in it's
current account at all times.
In the following year the Board has planned to allocate a further
£7000 for equipment renewal, equipment purchases, building
maintenance and legal costs associated with the renewal of the
lease.
After deducting the above there remains £4225 which is to be
spent over the next 5 years for equipment renewal and purchases,
Quantify and explain any designations further building projects and other capital expenditure.
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
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Further financial review details (optional information)

You may choose to include additional

5 LT700001 (1st February 2017)

information, where relevant, about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity; • investment policy and objectives

Investment Policy

The Group currently does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Dan Avery Ruth Tanner Position (eg Secretary, Chair) Chair Group Lead Volunteer Date 1 8 0 4 2 4

6 LT700001 (1st February 2017)

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Charity Name No (if any)
1st Bournville Scout Group (100th Birmingham)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/01/2023 31/12/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership Fees 16,419 - - 16,419 13,819
Camp Fees 15,469 - - 15,469 13,367
Hall Hire 1,180 - - 1,180 640
Section Income incl Uniform Sales 4,299 - - 4,299 2,681
Grants - - - - 23,841
Gift Aid 2,991 - - 2,991 -
Bank Interest - - - - -
- - - - -
Sub total (Gross income for
AR) [ 40,358 ] - - 40,358 54,348
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 40,358 - - 40,358 54,348
A3 Payments
Scout Association Fees 5,051 - - 5,051 4,139
Rent & Rates 503 - - 503 559
Utilities 4,532 - - 4,532 2,788
Insurance 885 - - 885 788
Premises Refurbishment 919 - - 919 22,136
Camps & Trips 20,893 - - 20,893 11,338
Section Expenses 3,941 - - 3,941 18,510
Badges & Uniform 4,100 - - 4,100 3,217
Other Expenditure 2,155 - - 2,155 3,110
Sub total [ 42,977 ] - - 42,977 66,583
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 42,977 - - 42,977 66,583
Net of receipts/(payments) - 2,619 - - - 2,619 - 12,235
A5 Transfers between funds - - - - -
A6 Cash funds last year end 31,453 - - 31,453 43,688
Cash funds this year end 28,834 - - 28,834 31,453
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CCXX R1 accounts (SS)

01/05/2024

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Bank Accounts Pockit Cards Cash & Cheques Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 28,566 - 315 - - 47 - 28,834 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Sandra Wise	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 21/04/2024

CCXX R2 accounts (SS)

01/05/2024

(HARITY COMMISSION FOR ENGLAND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees 111 Boumville Scout Group (100" B1inghaM) On ac¢ounts for the year ended 31 December 2023 Charlty no (If any) 1178529 Set out on pages IiefflemDw 10 Ind ltte 03ge Triimbers ol additiona, I rewxt to the Iru8tees on my exanlnallon of the a¢wunts of th8 above chwity (Ihe Trusn for the year ended 31112r2023. Ruponslbllltles and ba•1 of r•port AA the charivs trustees. you are responsib for the preparation of the accounts in a(xcKdartt with the requiromants of the Charitie8 Act 2011 (ihe W. I report in respect of my examH)atTh of the TTusfs accounts carried out under serAw)n 145 of the 2011 Acl and in nYIng oul my examination, I have foltowed all the apb OireclM)ns given ty the Charity Commls8lon under sectx)n 145(5)(bl of the A Indepondont I have c4ynpleted my eXaminatn. I confimi that rK> material matters have examlnerfs statsmont com8 to my attentM)n in connectwi with the examination whth gpies me cause to bele that In. any materHI respecl.. the COUntIng re¢wds were kept in accordance vrith section 130 of the Chan1 Acl.. or the accounts dhj not a¢cnrd with tro entIng re[d8. or the accounts dKI not ccrfnpky wilh the apPlUb requirements conceming the form and content of accounts Set out in the Charfties IAccwnts and Repts) ReguL3tions 2(M)8 other Ihan any requirement that the accounts gNe a Irue and fairf view vthich 18 not 8 matter consmlered as part of an independent examination. I have no and have cm across no other mallets in connectlon with the examinalb)n to whKh attention should be drawn In this report in order to enable a Fxopor undefstanding of the accounts to be reached. Slgnod: 0910912024 Nam•: Gemma Sparke8 Relevant profossional qualificatlon(s) or body (If any): Member of ICAEW (8934782) Addre88: 36 Beech R(d, Boumvllle, Binninghan B30 1 LJ IER Oct 2018

Section B Oisclosure Only complete if the examiner needs to high1ht material matters of concern (see CC32, Independent examination of charity accounts.. directions and gUKlan for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018