Trustees' Annual Report
| For the period From (start date) 0 |
1 0 1 2 0 to end date |
3 1 1 2 2 0 |
|---|---|---|
| Section A | Reference and administration | details |
| Charity name | 1st Bournville Scout Group (100th | Birmingham) |
| Other names the charity is known by | First Bournville Scouts | |
| Registered charity number (if any) | 1 1 7 8 5 2 |
9 |
| HQ registration number | ||
| Charity’s principal address | The Scout Hut Laurel Grove Birmingham Postcode B |
3 0 1 L E |
| Names of the charity trustees who manage the charity |
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Dan Avery Chair
2 Sandra Wise Treasurer
3 Claire Skinner Secretary
4 Ruth Tanner Group Scout Leader
5 Graham Tanner Scout Leader
6 Rachel Jennings Beaver Scout Leader
7 Clare Prestleton As. Cub Scout Leader
8 Faye Burns-Purdie 01/01/20-11/07/20
9 Maggie Silverman
10 Ed Ullathorne
11 Maddie Halstead
12 Mary Van Roy As. Group Scout Leader
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address Finance and accounts Gemma Sparkes 36 Beech Road B30 1LI
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
1 LT700001 (1st February 2017)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Policies and procedures adopted for: Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) a) the induction and training of trustees; and parent’s representation and meets approximately every 2 b) trustee' consideration of major risks months. and the systems and procedures to manage them Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee is identifying the major risks to which they believe the Group is exposed, these are being reviewed and systems are being established to mitigate against them. The main areas of concern that have been identifed are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from |
2 LT700001 (1st February 2017)
ou d eques e use o bu d gs, p ope y a d equ p e o neighbouring organisations such as the local church, community centre and other Scout Groups. Similar reciprocal arrangements could exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set | The Purpose of Scouting |
| out in its governing document | Scouting exists to actively engage and support young people in |
| their personal development, | |
| empowering them to make a positive contribution to society. | |
| The Values of Scouting | |
| As Scouts we are guided by these values: | |
| Integrity -We act with integrity; we are honest, trustworthy | |
| and loyal. | |
| Respect -We have self-respect and respect for others. | |
| Care -We support others and take care of the world in which we | |
| live |
3 LT700001 (1st February 2017)
live.
Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Each section of the Group meets weekly in term time and takes Summary of the main activities in relation part in a programme of activies and games as well as working to these objects toward various badges and awards. Throughout the year there are many oportunities for young people to go away on camps and other trips. Activities are also organised off site (climbing or water activities for example). The group also takes part in several community events including the Bournville Festival and CoCoMAD.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
• contribution made by volunteers;
-
policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance Summary of the main achievements of 2020 has been a challenging year for the group due to COVID 19 the charity during the year restrictions. We have provided online activities for young people to do at home during lockdown and have resumed regular sessions via zoom towards the end of the year. We have also taken part in virtual camps and other virtual events organised at county and national level.
Section E
Financial Review
4 LT700001 (1st February 2017)
Brief statement of the charity’s policy on reserves
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £1700. In addition to this the group should hold an emergency fund for building repairs of £8500. This year we are setting aside an additional £10000 for planned works including new windows and redecoration of the main hall.
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives Investment Policy
The Group currently does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
We are replacing the windows in the hut and having the main hall decorated during the summer/autumn 2021.
Plans for future periods (details of any significant activities planned to achieve them)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
5 LT700001 (1st February 2017)
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Signature(s)
Full name(s) Dan Avery Ruth Tanner
Position (eg Secretary, Chair) Chair Group Scout Leader
Date 2 1 0 7 2 1
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6 LT700001 (1st February 2017)
Charity Name
N
1st Bournville Scout Group (100th Birmingham)
Receipts and payments acco
Period start date
For the period from
To
01/01/2020
Section A Receipts and payments
Unrestricted funds
to the nearest £
Restricted Endowment funds funds
to the nearest £
to the nearest £
A1 Receipts
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Membership Fees 14,520 - -
Camp Fees 4,079 - -
Hall Hire 240 - -
Section Income incl Uniform Sales 3,702 - -
Grants 10,000 - -
Gift Aid - - -
Bank Interest - - -
- - -
32,541 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 32,541 - -
A3 Payments
Scout Association Fees 4,197 - -
Rent & Rates 104 - -
Utilities 1,688 - -
Insurance 740 - -
Premises Refurbishment 3,271 - -
Camps & Trips 3,740 - -
Section Expenses - 2,362 - -
Badges & Uniform 2,595 - -
Other Expenditure 322 - -
Sub total 14,293 - -
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A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 14,293 - -
Net of receipts/(payments) 18,248 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 6,986 - -
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Cash funds this year end 25,234 - -
Section B Statement of assets and liabilities at the end of
| Unrestricted | |||
|---|---|---|---|
| Categories | Details | funds | |
| B1 Cash funds | Bank Accounts Pockit Cards Cash & Cheques |
Total cash funds | to nearest £ 25,095 139 - 25,234 |
| (agree balances | with receipts and payments account(s)) |
OK | |
| Unrestricted | |||
| funds | |||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
|
| Fund to which | |||
| B3 Investment assets | Details | asset belongs Fund to which |
|
| B4 Assets retained for the | Details | asset belongs | |
| charity’s own use | Fund to which | ||
| B5 Liabilities | Details | liability relates |
Signed by one or two trustees on behalf of all the trustees
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|||
|---|---|
|Signature|Print N|
|Sandra|
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o (if any)
ounts
CC16a
Period end date 12/31/2020
Total funds
Last year
to the nearest £
to the nearest £
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14,520 13,509
4,079 11,777
240 780
3,702 2,806
10,000 -
- 2,661
- -
- -
32,541 31,533
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-
- -
- -
32,541 31,533
4,197 3,563
104 361
1,688 1,958
740 1,089
3,271 8,394
3,740 14,937
- 2,362 1,793
2,595 1,884
322 2,327
14,293 36,305
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-
-
- -
14,293 36,305
18,248 - 4,772
- -
6,986 11,784
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25.234 7,012
the period
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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
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-
-
-
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Date of
Name
approval
Wise 06/23/2021
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I report to the trustees on my examination of the accounts of tl I" 8ourmiille Scout Group {l(Mith Birmiharn) (the TntI for the yearended 31 Dmber 2020. As the charity trustees of the Trust w)u are reSpsIble for the preparatlon of the accowts in accordance with the requirernents of the CharitlesAct 2011 ('the ACVI. I report In respect of my examln•tM)n of theTnrfs •cOxts carried tyjt Uler 5ert•)n 145 of the 2011 Act and in Cary1 out rny examination I ha followed all the applkable Directions given I the Charlty Commissk>n urthr sectlon 145(5Kb) of the ACL I have completed rny examln•tkn. I Confin th¥t no materlal matters have con to my attentlon In connection with the examination 8ivire me cause to believe that in any material respect.. l. accountlrva records TAwe not kept In re5pert of the Trust 45 required ty sectlon 130 of the whlch attentk)n should be dra1 in this report In order to enable a proper Understand1 of the accounts to be reached. Gernma Sparkes Bsoc Sc. ACA 36 8¢eth Road, Ooum¥llle, BIrmIraffl 830 IU 29 August 2021