2024-03-31-accounts - St John Village Trust

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		Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
		From	Period start date						T o	Period end date
			1	April			2023			31	March			2024

Section A			Reference and administration details

Charity name					St John Village Trust

Other names charity is known by					N/A

Registered charity number (if any)					1178524

Charity's principal address						St John Village Hall
						St John
						Torpoint
						Postcode						PL11 3AW

Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Mr Bob Keys Chairman 2 Dr Christopher Morris Vice Chairman 3 Ms Charmaine Ferguson Treasurer 4 Mr Christian Ferris 5 Mrs Susan Huke 6 Mr Richard Dolton 7 Mrs Emma Tanner 8 Ms Judith Annells 9 Mr Barrie Mills													Name of person (or body) entitled to appoint trustee (if any)










Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name							Dates acted if not for whole year
	N/A

		Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
		From	Period start date						T o	Period end date
			1	April			2023			31	March			2024

Section A			Reference and administration details

Charity name					St John Village Trust

Other names charity is known by					N/A

Registered charity number (if any)					1178524

Charity's principal address						St John Village Hall
						St John
						Torpoint
						Postcode						PL11 3AW

Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Mr Bob Keys Chairman 2 Dr Christopher Morris Vice Chairman 3 Ms Charmaine Ferguson Treasurer 4 Mr Christian Ferris 5 Mrs Susan Huke 6 Mr Richard Dolton 7 Mrs Emma Tanner 8 Ms Judith Annells 9 Mr Barrie Mills													Name of person (or body) entitled to appoint trustee (if any)










Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name							Dates acted if not for whole year
	N/A

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Names and addresses of advisers (Optional information)

Type of adviser Name Address N/A Name of chief executive or names of senior staff members (Optional information) N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by)	1. The St John Village Trust CIO Constitution is based on the Charities Commissions’ CIO Association Model Constitution. 2. There is a Deed of Trust. 3. These are lodged with the Charities Commission.
	We are a Charitable Incorporated Organisation (CIO)
	1. Trustee selection is as per the CIO Association Model Constitution (e.g. at the AGM (Annual General Meeting)). 2. New trustees are recruited from the parish and the local community. 3. The appointment of new trustees is proposed and ratified at the AGMs. 4. All Trustees give their time voluntarily and receive no renumeration or other benefits.
Additional governance issues (Optional information)

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You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.
Our Administrative Document clarifies how the St John Village Trust routinely functions and it is lodged with the Charities Commission. It should be read in conjunction with our CIO Constitution. It is updated as and when required.
There is a Child Protection Policy in place. However, as no children are involved in any of the village hall’s routine activities no volunteers currently require DBS checks. However, two of our Trustees have valid DBS checks for their primary employment.
Our comprehensive Health & Safety (H&S) Inspections are regularly carried out as are the mandated assessments (e.g. fire equipment & alarms, electrical testing). These are all up to date.
The Covid-19 pandemic is now well passed and this is the first year that we consider the St John Village Hall (VH) has resumed ‘normal services’, with attendance rates very similar to pre-pandemic levels.
This year’s AGM, held on the 17th June 2024, was carried out using the traditional methodology. Two new trustees were elected this year.
In 2022 we were fortunate in being successful with a National Lottery Awards for All grant application and were able to complement our building regeneration with a grounds regeneration programme.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The objects of the CIO are to provide and maintain the St John Village Hall and grounds for the use of the inhabitants of the village and parish of St. John, Torpoint in the County of Cornwall for the benefit without distinction of political religious or other opinions including the use for lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants
	1. Historically the activity groups utilising the VH have all been very well attended. A couple did not survive the COVID-19 pandemic, but new ones developed. The Singing Group, Dreckly Club, Snooker Club and Coffee Mornings have been especially successful. A new keep fit club started in this reporting year, and another variant is due to start imminently. 2. The increased demand for the VH hire has materialised as expected after our building and grounds regeneration, which brings with it a much needed income. 3. Our fundraising events, an essential component of our financial strategy, are most successful with a diverse programme of events. 4. Our insurance premium has increased this FY due to the increased valuation of the building. 5. Building routine maintenance costs have settled although there will always be a requirement due to the nature of the building fabric. In some areas they have increased (e.g Fire prevention and alarms). 6. The St John Village Hall Trust Trustees and Fundraising & Hire Committee meet regularly, thus ensuring the smooth running of the charity. 7. The Trustees review the delegated areas of responsibility regularly as per our Administrative Document. 8. The Trustees review the risks associated with the running of the charity (e.g. risk management, volunteer management and safeguarding, complaints handling) regularly at their meetings. 9. The Trustees have regard to the guidance issued by the Charities Commission on public benefit when reviewing our aims and objectives, holding meetings, and planning future activities.

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

The objects of the CIO are to provide and maintain the St John Village
Hall and grounds for the use of the inhabitants of the village and parish
of St. John, Torpoint in the County of Cornwall for the benefit without
distinction of political religious or other opinions including the use for
lectures and classes and for other forms of recreation and leisure time
occupation with the object of improving the conditions of life for the said
inhabitants

1. Historically the activity groups utilising the VH have all been very well
attended. A couple did not survive the COVID-19 pandemic, but new
ones developed. The Singing Group, Dreckly Club, Snooker Club
and Coffee Mornings have been especially successful. A new keep fit
club started in this reporting year, and another variant is due to start
imminently.
2. The increased demand for the VH hire has materialised as expected
after our building and grounds regeneration, which brings with it a
much needed income.
3. Our fundraising events, an essential component of our financial
strategy, are most successful with a diverse programme of events.
4. Our insurance premium has increased this FY due to the increased
valuation of the building.
5. Building routine maintenance costs have settled although there will
always be a requirement due to the nature of the building fabric. In
some areas they have increased (e.g Fire prevention and alarms).
6. The St John Village Hall Trust Trustees and Fundraising & Hire
Committee meet regularly, thus ensuring the smooth running of the
charity.
7. The Trustees review the delegated areas of responsibility regularly
as per our Administrative Document.
8. The Trustees review the risks associated with the running of the
charity (e.g. risk management, volunteer management and
safeguarding, complaints handling) regularly at their meetings.
9. The Trustees have regard to the guidance issued by the Charities
Commission on public benefit when reviewing our aims and
objectives, holding meetings, and planning future activities.

Additional details of objectives and activities (Optional information)

Youmay chooseto include
further statements, where
relevant, about:
•
policy on grantmaking;
•
policy programme related
investment;
•
contribution made by
volunteers.

1.Our brilliant volunteers have continued to fully support the VH and
our activities, and without them the VH simply would not flourish.
2. The annual H&S Inspections and Reviews are up to date and an
ongoing process.
3. The regeneration and restoration building project has addressed our
disabled facilities issues (Equalities Act) and compliance with the
Manual Handling Regulations.
4. Our successful National Lottery Community Fund grants are
continuing to have a dramatic effect on the facilities on offer to our
parishioners, and positions us well for the future.
5. Our activity groups will continue to meet our parish’s demographic
demands, with two new ones (Dreckly & Darts) and two ceasing (Bowls
& Bridge). Two keep fit classes have commenced.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Another successful year for the St John Village Trust Charity and builds on the success of our building and grounds regeneration projects.
Our strength is our fabulous unique facilities and our superb dedicated volunteers who have continued to support the VH and the community.
The universal support from the Parish Council is very much appreciated.
There is strong governance and administration of the St John Village Trust.
Additional activity groups continually evolve.
The whole hearted endorsement from our parishioners is paramount and this was conclusively quantified and proven by our external Community Consultation Project. However we must not become complacent and must ensure that we continue to meet the evolving needs of our community
There is an ongoing H&S Inspection and Review process including an Action Plan, which has been vigorously acted upon.
The utilisation of the VH and facilities has returned to pre-pandemic levels and the private hiring rate has increased, which is not exactly surprising considering the enhanced facilities.
A diverse programme of fundraising events aimed to appeal to all parishioners is ongoing, whilst ensuring that the ‘old favourites’ are not forgotten.
We will always be indebted to the National Lottery Community Fund for their most generous grants.

Section E Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit	1. The St John Village Trust seeks to hold sufficient reserves to ensure the charity can operate the VH in the long term, whilst meeting both the routine and unexpected expenditures. 2. The St John Village Trust’s balance as of 31 March 2024 was £10,094, £5094 (unrestricted) and £5000 (restricted). These restricted funds are an emergency fund. 3. The structural repair and kitchen issues referred to in previous reports have been addresses by the building project.
	N/A

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit

1. The St John Village Trust seeks to hold sufficient reserves to ensure
the charity can operate the VH in the long term, whilst meeting both the
routine and unexpected expenditures.
2. The St John Village Trust’s balance as of 31 March 2024 was £10,094,
£5094 (unrestricted) and £5000 (restricted). These restricted funds are
an emergency fund.
3. The structural repair and kitchen issues referred to in previous reports
have been addresses by the building project.

N/A

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
The St John Village Hall has traditionally had an income of less than £10,000.
The principal sources of funds for the St John Village Trust are group activities, hire of the village hall and fundraising events.
Our basic income for 2023/2024 are now at pre-pandemic levels, however, we are optimistic for the future and that the VH usage will continue to grow.
Our single largest expenditure remains insurance.
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Our Key Objectives are:

To meet our charity objective and maintenance relevance for our parishioners. We aim to provide a facility and range of events that meets the needs of all of our community and we are always on the look out as to how this can be further added to and improved.
Our history is that at the end of The Great War the Boger family, who lived locally in Wolsden Estate, donated the land to St John Village for the purpose of building a village hall. The VH is of a wooden construction and was built in 1926 to commemorate the end of The Great War and is now 96 years old. In addition, 40 years ago there was a brick built extension to the west end of the VH comprising of the toilets and an extension to the communal room, together with a kitchen on the rear aspect. This was a lovely gesture by the Boger family. We are indebted to them and we aim to maintain and improve the building’s fabric for future generations.
The St John Village Trust, and the parishioners of St John, has been very fortunate to have been granted a most significant National Lottery Community Fund grant, which has regenerated and transformed our village hall.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) {Original Signed} {Original Signed} Full name(s) Christopher Morris Charmaine Ferguson Position (eg Secretary, Vice Chairman Treasurer Chair, etc) Date 18th June 2024

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ St John Village Trust members of

On accounts for the year 31 March 2024 ended

Charity no 1178524 (if any)

Set out on pages 8 & 9

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2020.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed: {Original Signed}

Date: 1st May 2024

Name: C L Chambers

Relevant professional qualification(s) or body (if any):

Address: Well Cottage

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4 Church Lane, St John

Torpoint, Cornwall PL11 3AP

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

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	Charity Name	Charity Name	Charity Name	No(if any)	No(if any)	CC16a
	St John Village Trust			1178524
	Receipts andpayments accounts
	For the period from	Period start date	To		Period end date
		1st April 2023			31st March 2024

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds		Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Subscriptions	497	-	-		497	-
Village Hall Hire	590	-	-		590	-
Activity Groups & Clubs	1,978	-	-		1,978	-
Fundraising Functions	3,862	-	-		3,862	-
Donations	32	-	-		32	-
Electricity & Gas Meters	622	-	-		622	-
Miscellaneous	463	-	-		463	-
National Lottery Community Fund
Cornwall Council Business Support Grant		-			-
Solar Fund		-				-
*Sub total*_(Gross income for AR) _	8,043	-	-		8,043	-

A2 Asset and investment sales, (see table).
	- 0	- 0	- 0		-
	- 0	- 0	- 0		-	- 0
*Sub total*	- 0	- 0	- 0		-	- 0

**Total receipts **	8,043	- 0	- 0		8,043	- 0

A3 Payments
Insurance	1,021	-	-		1,021	-
Electricity, Gas & Water	1,291	-	-		1,291	-
Stationary, Cards & Flowers, Red Cross	172	-	-		172	-
Village Hall Maintenance Including Fire	995	-	-		995	-
~~E~~ ~~i~~ ~~t~~ Fundraising Expenses	2,032	-	-		2,032	-
Miscellaneous (incl acoustic insulation)	557	-	-		557	-
Grounds Refurbishment (incl acoustic survey)			-		-	-
		-	-		-	-
		-	-		-	-
**Sub total **	6,067	-	-		6,067	-

CCXX R1 accounts (SS)

02/06/2019


A4 Asset and investment purchases,(see table)
	- 0	- 0	- 0	-
	- 0	- 0	- 0	-
**Sub total **	- 0	- 0	- 0	-	- 0

**Totalpayments **	6,067	- 0	- 0	6,067	- 0

**Net of receipts/(payments) **	1,976	-	-	1,976	-
A5 Transfers between funds	- 0	-	-	-	-
A6 Cash funds lastyear end	8,118	-	-	8,118	-
**Cash funds thisyear end **	10,094	-	-	10,094	-


Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds	Restricted funds	Endowment funds
			to nearest £	to nearest £	to nearest £
B1 Cash funds	Cash at Bank		5,094	5,000	-
			-	-	-
			-	-	-
	*Total cash funds*		5,094	5,000	-
	(agree balances with receipts and payments account(s))		Agreement Error		OK
			Unrestricted funds	Restricted funds	Endowment funds
	Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)

CCXX R2 accounts (SS)

02/06/2019

B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
	{Original Signed}	Dr Christopher Morris		07/05/2024
	{Original Signed}	Ms Charmaine Ferguson		07/05/2024

CCXX R3 accounts (SS)

02/06/2019