2022-03-31-accounts - St John Village Trust

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Trustees' Annual Report for the period From Period start date T o Period end date 1 April 2021 31 March 2022 Section A Reference and administration details Charity name St John Village Trust Other names charity is known by N/A Registered charity number (if any) 1178524 Charity's principal address St John Village Hall St John Torpoint Postcode PL11 3AW Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Mr Bob Keys Chairman 2 Dr Christopher Morris Vice Chairman 3 Ms Charmaine Ferguson Treasurer 4 Mr Christian Ferris 5 Mrs Susan Huke 6 Mr Richard Dolton 7 Mr Derek Richards 8 Mrs Emma Tanner 9 Mr Ray Waldock	Trustees' Annual Report for the period From Period start date T o Period end date 1 April 2021 31 March 2022 Section A Reference and administration details Charity name St John Village Trust Other names charity is known by N/A Registered charity number (if any) 1178524 Charity's principal address St John Village Hall St John Torpoint Postcode PL11 3AW Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Mr Bob Keys Chairman 2 Dr Christopher Morris Vice Chairman 3 Ms Charmaine Ferguson Treasurer 4 Mr Christian Ferris 5 Mrs Susan Huke 6 Mr Richard Dolton 7 Mr Derek Richards 8 Mrs Emma Tanner 9 Mr Ray Waldock	Trustees' Annual Report for the period From Period start date T o Period end date 1 April 2021 31 March 2022 Section A Reference and administration details Charity name St John Village Trust Other names charity is known by N/A Registered charity number (if any) 1178524 Charity's principal address St John Village Hall St John Torpoint Postcode PL11 3AW Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Mr Bob Keys Chairman 2 Dr Christopher Morris Vice Chairman 3 Ms Charmaine Ferguson Treasurer 4 Mr Christian Ferris 5 Mrs Susan Huke 6 Mr Richard Dolton 7 Mr Derek Richards 8 Mrs Emma Tanner 9 Mr Ray Waldock	Trustees' Annual Report for the period From Period start date T o Period end date 1 April 2021 31 March 2022 Section A Reference and administration details Charity name St John Village Trust Other names charity is known by N/A Registered charity number (if any) 1178524 Charity's principal address St John Village Hall St John Torpoint Postcode PL11 3AW Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Mr Bob Keys Chairman 2 Dr Christopher Morris Vice Chairman 3 Ms Charmaine Ferguson Treasurer 4 Mr Christian Ferris 5 Mrs Susan Huke 6 Mr Richard Dolton 7 Mr Derek Richards 8 Mrs Emma Tanner 9 Mr Ray Waldock	Trustees' Annual Report for the period From Period start date T o Period end date 1 April 2021 31 March 2022 Section A Reference and administration details Charity name St John Village Trust Other names charity is known by N/A Registered charity number (if any) 1178524 Charity's principal address St John Village Hall St John Torpoint Postcode PL11 3AW Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Mr Bob Keys Chairman 2 Dr Christopher Morris Vice Chairman 3 Ms Charmaine Ferguson Treasurer 4 Mr Christian Ferris 5 Mrs Susan Huke 6 Mr Richard Dolton 7 Mr Derek Richards 8 Mrs Emma Tanner 9 Mr Ray Waldock
		St John Village Hall
		St John
		Torpoint
		Postcode		PL11 3AW



Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year N/A
	Name		Dates acted if not for whole year
	N/A

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A
Name of chief executive or names of senior staff members (Optional information)
N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by)	1. The St John Village Trust CIO Constitution is based on the Charities Commissions’ CIO Association Model Constitution. 2. There is a Deed of Trust. 3. These are lodged with the Charities Commission.
	We are a Charitable Incorporated Organisation (CIO)
	1. Trustee selection is as per the CIO Association Model Constitution (e.g. at the AGM (Annual General Meeting)). 2. New trustees are recruited from the parish and the local community. 3. The appointment of new trustees is proposed and ratified at the AGMs. 4. All Trustees give their time voluntarily and receive no renumeration or other benefits.
Additional governance issues (Optional information)

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You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.
Our Administrative Document clarifies how the St John Village Trust routinely functions and it is lodged with the Charities Commission. It should be read in conjunction with our CIO Constitution.
There is a Child Protection Policy in place. However, as no children are involved in any of the village hall’s routine activities no volunteers currently require DBS checks. Two of our Trustees have valid DBS checks for their primary employment.
Our comprehensive Health & Safety (H&S) Inspections are carried out by two of our Trustees. These are up to date.
The Covid-19 pandemic had a devastating effect on many rural communities, and we were no different. In line with HM Government guidelines the St John Village Hall (VH) shut down over the relevant Lockdown periods, however, we did in anticipation set up a community based support network to ensure that the need of our community where successfully catered for.
The Covid-19 Lockdown restrictions affected our AGM timings. Like many VHs we utilised the ZOOM technology, including for the AGM held on 28 September 2021. This year’s AGM, held on 23rd May 2022, was carried out using the traditional methodology
In 2020 we were successful with a National Lottery Community Fund application and were most fortunate to be granted £137,427 for our regeneration programme, which included the provision of disabled toilets/access, structural renovations/repairs to our timber framed VH structure, an adjoining stand alone multi-activity annexe, kitchen enhancements and sundry others (e.g. new central heating boiler). Our Cornwall Council Covid-19 Business Support Grants were also added to the project fund.
Building work commenced in February 2021 and was able to continue throughout the relevant Lockdown periods. Formal building completion was on the 10th September 2021.
The VH became fully operation for public activities on the 22nd September 2021 much to the delight of our parishioners.
The formal opening of the VH by the Lord Lieutenant of Cornwall was on the 21st October 2021.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The objects of the CIO are to provide and maintain the St John Village Hall and grounds for the use of the inhabitants of the village and parish of St. John, Torpoint in the County of Cornwall for the benefit without distinction of political religious or other opinions including the use for lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants
	1. Historically the activity groups (Bowls, Boules, Singing, Bridge, Snooker, coffee mornings) utilising the VH have all been very well attended, with the Singing Group being especially successful. 2. The VH has only been open for 6 months in this financial year (FY) due to the building works and Covid-19 restrictions/Lockdowns. 3. The VH hire has not been possible for half of this FY although we know the demand is there. This is influenced by our lovely regenerated building including new annexe, kitchen and toilets, the realistic hire charges and most importantly our quaint wooden framed/wood-lined 95 year old building, which makes a most intimate and unique venue. 4. Our fundraising events, an essential component of our financial strategy, have been severely affected this FY. 5. Our insurance premium has increased this FY due to the increased valuation of the building. 6. Building maintenance costs may eventually (hopefully) settle down due the regeneration and restoration building work already carried out. However, there will always be a requirement due to the nature of the building fabric. 7. The St John Village Hall Trust Trustees and Fundraising & Hire Committee have started meeting again regularly, thus ensuring the smooth running of the charity. 8. The Trustees review the delegated areas of responsibility regularly as per our Administrative Document. 9. The Trustees review the risks associated with the running of the charity (e.g. risk management, volunteer management and safeguarding, complaints handling) regularly at their meetings. 10.The Trustees have regard to the guidance issued by the Charities Commission on public benefit when reviewing our aims and objectives, holding meetings, and planning future activities.

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

The objects of the CIO are to provide and maintain the St John Village
Hall and grounds for the use of the inhabitants of the village and parish
of St. John, Torpoint in the County of Cornwall for the benefit without
distinction of political religious or other opinions including the use for
lectures and classes and for other forms of recreation and leisure time
occupation with the object of improving the conditions of life for the said
inhabitants

1. Historically the activity groups (Bowls, Boules, Singing, Bridge,
Snooker, coffee mornings) utilising the VH have all been very well
attended, with the Singing Group being especially successful.
2. The VH has only been open for 6 months in this financial year (FY)
due to the building works and Covid-19 restrictions/Lockdowns.
3. The VH hire has not been possible for half of this FY although we
know the demand is there. This is influenced by our lovely
regenerated building including new annexe, kitchen and toilets, the
realistic hire charges and most importantly our quaint wooden
framed/wood-lined 95 year old building, which makes a most intimate
and unique venue.
4. Our fundraising events, an essential component of our financial
strategy, have been severely affected this FY.
5. Our insurance premium has increased this FY due to the increased
valuation of the building.
6. Building maintenance costs may eventually (hopefully) settle down
due the regeneration and restoration building work already carried
out. However, there will always be a requirement due to the nature of
the building fabric.
7. The St John Village Hall Trust Trustees and Fundraising & Hire
Committee have started meeting again regularly, thus ensuring the
smooth running of the charity.
8. The Trustees review the delegated areas of responsibility regularly
as per our Administrative Document.
9. The Trustees review the risks associated with the running of the
charity (e.g. risk management, volunteer management and
safeguarding, complaints handling) regularly at their meetings.
10.The Trustees have regard to the guidance issued by the Charities
Commission on public benefit when reviewing our aims and
objectives, holding meetings, and planning future activities.

Additional details of objectives and activities (Optional information)

Youmay chooseto include
further statements, where
relevant, about:
•
policy on grantmaking;
•
policy programme related
investment;
•
contribution made by
volunteers.

1.Our brilliant volunteers have continued to fully support the VH and
our activities, and without them the VH simply would not flourish. They
provided an essential community based support service throughout the
Covid-19 pandemic.
2. The annual H&S Inspections and Reviews are up to date and an
ongoing process.
3. The regeneration and restoration building project has addressed our
disabled facilities issues (Equalities Act) and compliance with the
Manual Handling Regulations.
4. Our successful National Lottery Community Fund grant is going to
have a dramatic effect on the facilities on offer to our parishioners, and
positions us well for the future.
5. Our activity groups will continue to meet our parish’s demographic
demands, with two new ones starting (Dreckley & Darts) and one
ceasing (Bowls).

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Section D Achievements and performance

Summary of the main 1. A mixed year for the St John Village Trust Charity on account of the achievements of the charity building work and Covid-19 pandemic only allowing a six month during the year opening period, but a most successful one with regard to our regeneration and restoration building project.
1. Our strength is our superb dedicated volunteers who have continued to support the VH and the community. They provided a successful community based support programme to cover the Lockdown period, thus ensuring the ‘at risk’ members of our community were supported in practical means, but also with regard to mental health issues.
1. The universal support from the Parish Council is much appreciated 4. There is strong governance and administration of the St John Village Trust.
Two additional activity groups have now started and one has ceased. 6. The whole hearted endorsement from our parishioners is paramount and this was conclusively quantified and proven by our external Community Consultation Project. However we must not become complacent and must ensure that we continue to meet the evolving needs of our community
There is an ongoing H&S Inspection and Review process including an Action Plan, which has been vigorously acted upon.
There is an anticipated increase utilisation of the VH and facilities. 9. A diverse programme of fundraising events aimed to appeal to all parishioners has now recommence, whilst ensuring that the ‘old favourites’ are not forgotten. Additional new ones are anticipated.
We are indebted to the National Lottery Community Fund for their most generous grant.

Section E Financial review

Brief statement of the 1. The St John Village Trust seeks to hold sufficient reserves to ensure charity’s policy on reserves the charity can operate the VH in the long term, whilst meeting both the routine and unexpected expenditures.
1. The St John Village Trust’s balance as of 31 March 2022 was £9145, £4145 (unrestricted) and £5000 (restricted). These restricted funds are an emergency fund.
1. The structural repair and kitchen issues referred to in previous reports have been addresses by the building project.
Details of any funds materially N/A
in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.
The St John Village Hall has traditionally had an income of less than £10,000.
The principal sources of funds for the St John Village Trust are group activities, hire of the village hall and fundraising events.
Our basic income for 2021/2022 was severely affect by the building works and Covid-19 Pandemic, however, we are optimistic for the future and that the VH usage will continue to grow. The initial reluctance in some quarters to attend indoor functions seems to have now diminished and ‘normal service has resumed’.
Our single largest expenditure remains insurance.

Section F Other optional information

Our Key Objectives are:

To meet our charity objective and maintenance relevance for our parishioners. We aim to provide a facility and range of events that meets the needs of all of our community and we are always on the look out as to how this can be further added to and improved.
Our history is that at the end of The Great War the Boger family, who lived locally in Wolsden Estate, donated the land to St John Village for the purpose of building a village hall. The VH is of a wooden construction and was built in 1926 to commemorate the end of The Great War and is now 96 years old. In addition, 40 years ago there was a brick built extension to the west end of the VH comprising of the toilets and an extension to the communal room, together with a kitchen on the rear aspect. This was a lovely gesture by the Boger family. We are indebted to them and we aim to maintain and improve the building’s fabric for future generations.
The St John Village Trust, and the parishioners of St John, has been very fortunate to have been granted a most significant National Lottery Community Fund grant, which has regenerated and transformed our village hall.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) {Original Signed} {Original Signed}

Full name(s) Christopher Morris Charmaine Ferguson

Position (eg Secretary, Vice Chairman Treasurer Chair, etc)

Date 7th June 2022

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ St John Village Trust members of

On accounts for the year ended

31 March 2022

Charity no 1178524 (if any)

Set out on pages 8 & 9

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2020.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: {Original Signed}

Date: 12th May 2022

Name: C L Chambers

Relevant professional qualification(s) or body (if any):

Address: Well Cottage

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4 Church Lane, St John

Torpoint, Cornwall PL11 3AP

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

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	Charity Name	Charity Name	Charity Name	No(if any)	No(if any)	CC16a
	St John Village Trust			1178524
	Receipts andpayments accounts
	For the period from	Period start date	To		Period end date
		1st April 2021			31st March 2022

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds		Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Subscriptions	250	-	-		250	-
Village Hall Hire	50	-	-		50	-
ActivityGroups & Clubs	1,053	-	-		1,053	-
FundraisingFunctions	1,388	-	-		1,388	-
Donations	3	-	-		3	-
Electricity& Oil Meters	248	-	-		248	-
Miscellaneous	592	-	-		592	-
National LotteryCommunityFund		110,521			110,521
Cornwall Council Business Support Grant		10,667			10,667
Solar Fund		2,000			2,000	-
*Sub total*_(Gross income for AR) _	3,584	123,188	-		126,772	-

A2 Asset and investment sales, (see table).
	- 0	- 0	- 0		-
	- 0	- 0	- 0		-	- 0
*Sub total*	- 0	- 0	- 0		-	- 0

**Total receipts **	3,584	123,188	- 0		126,772	- 0

A3 Payments
Insurance	855	-	-		855	-
Electricity, Oil & Water	946	-	-		946	-
Stationary, Cards & Flowers, Red Cross	535	-	-		535	-
Village Hall Maintenance Including Fire	1,253	-	-		1,253	-
~~E~~ ~~i~~ ~~t~~ Fundraising Expenses	746	-	-		746	-
Miscellaneous		-	-		-	-
JASK		134,057	-		134,057	-
Bartram Deakin Associates		660	-		660	-
Allsop & Pitts		8,292	-		8,292	-
**Sub total **	4,335	143,009	-		147,344	-

CCXX R� accounts (SS)1

02/06/2019

�1


A4 Asset and investment purchases, (see table)
	- 0	- 0	- 0	-
	- 0	- 0	- 0	-
**Sub total **	- 0	- 0	- 0	-	- 0

**Totalpayments **	4,335	143,009	- 0	147,344	- 0

**Net of receipts/(payments) **	- 751	- 19,821	-	- 20,572	-
A5 Transfers between funds	- 0	-	-	-	-
A6 Cash funds lastyear end	29,717	-	-	29,717	-
**Cash funds thisyear end **	28,966	- 19,821	-	9,145	-


Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds	Restricted funds	Endowment funds
			to nearest £	to nearest £	to nearest £
B1 Cash funds	Cash at Bank		4,145	5,000	-
			-	-	-
			-	-	-
	*Total cash funds*		4,145	5,000	-
	(agree balances with receipts and payments account(s))		Agreement Error		OK
			Unrestricted funds	Restricted funds	Endowment funds
	Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)

CCXX R� accounts (SS)2

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�2

B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
	{Original Signed}	DrChristopher Morris		7Jun 22
	{Original Signed}	Ms CharmaineFerguson		7Jun 22

CCXX R� accounts (SS)3

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�3

ILLA&É feu<i ST. JOHN REeRE In(x)me and Expen(liture 1st APRIL 2021 to 31st MARCH 2022 Balance BIFYl. £29,717W £126,77085 ExpKJrture CunEni 8 £147,343 63 E9.145.02 £156.488.65 £156.488.65 Srker Sub8. Rn H• / £110.LM) £964 45 / £288 40 / £8388 /£8y 78 r746.44 £53.50 1£692.CQ / £4877 / £174.8 / t170.1KJ £7.(Kl 1 £18.161 37 £6(K, £115.890.05 £8.292.11 £o.rJJ 1 £250.fy) Fwe Equy. Mw'nt Waiew Irwrance Exw. snCr Exp•s. EnCIty Stat l Torer Cwds & Flry OWGas £0. 1 £328.26 £23 00 / £65. £1fy).1 /£1.387.9) £2YJ /£214 CKI / £265( / £82 ¢J) /£53 £0. £10.887. £110.521 1 [2,¢) £592 £126,770.85 Coffw Am. OIIG Siwker Ihler5 Sif¥JiryJ Chjb Ofeckly M15C JASK sopp & P•Js Def Red Cr MiEC18GC CC Misc ILott•y GfY¥) Scdar Farm Misc. Total £141.343.63 71780 £156.488.65 £147.343.63 £9.14502 31rt)y2or2 £9.145 02 £9.145.D2 T<al £9,145.02