|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock| |---|---|---|---|---|---| |||St John Village Hall|||| |||St John|||| |||Torpoint|||| |||**Postcode**||PL11 3AW|| ||||||| ||||||| ||||||| |**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name**
**Dates acted if not for whole year**
N/A|||||| ||**Name**||**Dates acted if not for whole year**||| ||N/A||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |N/A||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|1. The St John Village Trust CIO Constitution is based on the Charities
Commissions’ CIO Association Model Constitution.
2. There is a Deed of Trust.
3. These are lodged with the Charities Commission.| |---|---| ||We are a Charitable Incorporated Organisation (CIO)| ||1. Trustee selection is as per the CIO Association Model Constitution (e.g.
at the annual general meetings).
2. New trustees are recruited from the parish and the local community.
3. The appointment of new trustees is proposed and ratified at the AGMs
(Annual General Meetings).
4. All Trustees give their time voluntarily and receive no renumeration or
other benefits.| ||| March **2012** **TAR** 2 ## **Additional governance issues (Optional information)** - You **may choose** to include 1. Our Administrative Document clarifies how the St John Village Trust additional information, where routinely functions and it is lodged with the Charities Commission. It relevant, about: should be read in conjunction with our CIO Constitution. • policies and procedures 2. There is a Child Protection Policy in place. However, as no children are involved in any of the village hall’s routine activities no volunteers - adopted for the induction and currently require DBS checks. Two of our Trustees have valid DBS - training of trustees; checks for their primary employment. - • the charity’s organisational 3. Our comprehensive Health & Safety (H&S) Inspections are carried out structure and any wider by two of our Trustees. These are up to date, as is our latest Covid-19 network with which the charity assessment. works; 4. The Covid-19 pandemic had a devastating effect on many rural - • relationship with any related communities, and we were no different. In line with HM Government parties; guidelines the St John Village Hall (VH) shut down over the relevant - • trustees’ consideration of Lockdown periods, however, we did in anticipation set up a community major risks and the system based support network to ensure that the need of our community and procedures to manage where successfully catered for. them. 5. The Covid-19 Lockdown restrictions affected our AGM timings. Like many VHs we utilised the ZOOM technology and our AGM was eventually held on 28 September 2020. - 6. Last year we were successful with our National Lottery Community Fund application and were most fortunate to be granted £137,427 for our regeneration programme, which included the provision of disabled toilets/access, structural renovations to our timber framed structure, an adjoining stand alone multi-activity annexe, kitchen enhancements and sundry others (e.g. new central heating boiler). Our Cornwall Council Covid-19 Business Support Grants were also added to the project finances. Building commenced in February 2021 and luckily was able to continue throughout the relevant Lockdown periods. Formal building completion was on Friday 10th September 2021. 7. The St John Village Hall became fully operation for public activities last Wednesday (22nd September 2021) much to the delight of our parishioners. March **2012** **TAR** 3 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|The objects of the CIO are to provide and maintain the St John Village
Hall and grounds for the use of the inhabitants of the village and parish
of St. John, Torpoint in the County of Cornwall for the benefit without
distinction of political religious or other opinions including the use for
lectures and classes and for other forms of recreation and leisure time
occupation with the object of improving the conditions of life for the said
inhabitants| |---|---| ||Prior to the Covid-19 Lockdown:
1. Historically the activity groups (Bowls, Boules, Singing, Bridge,
Snooker, coffee mornings) utilising the VH have all been very well
attended, with the Singing Group being especially successful. There
has been very limited usage in this financial year (FY) due to the
Covid-19 restrictions and Lockdowns.
2. The VH hire has not been possible for the majority of this FY
although we know the demand is there. This is influenced by the
realistic hire charges and more importantly our quaint wooden
framed/wood-lined 95 year old building, which makes a very intimate
and unique venue.
3. Our fundraising events, an essential component of our financial
strategy, have been severely affected this FY.
4. Our insurance premium has increased this FY due to an increased
valuation of the building.
5. Building maintenance cost may settle down due the regeneration
and restoration building work carried out. However, there will always
be a requirement due to the nature of the building fabric.
6. The St John Village Hall Trust Trustees and Fundraising & Hire
Committee will start meeting again on a regular basis, thus ensuring
the smooth running of the charity.
7. The Trustees review the delegated areas of responsibility regularly
as per our Administrative Document.
8. The Trustees review the risks associated with the running of the
charity (e.g. risk management, volunteer management and
safeguarding, complaints handling) regularly at their meetings.
9. The Trustees have regard to the guidance issued by the Charities
Commission on public benefit when reviewing our aims and
objectives, holding meetings, and planning future activities.| ## **Additional details of objectives and activities (Optional information)** 1.Our brilliant volunteers have continued to fully support the VH and our activities, and without them the VH simply would not flourish. They have provided an essential community based support service You **may choose** to include throughout the Lockdown period. further statements, where 2. The annual H&S Inspections and Reviews are up to date and an relevant, about: 2. The annual H&S Inspections and Reviews are up to date and an ongoing process. 3. The regeneration and restoration building project has addressed our disabled facilities issues (Equalities Act) and compliance with the Manual Handling Regulations. - policy on grantmaking; - policy programme related investment; - • contribution made by volunteers. 4. Our successful National Lottery Community Fund grant is going to have a dramatic effect on the facilities on offer to our parishioners, and positions us well for the future. March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** 1. A turbulent year for the St John Village Trust Charity on account of the Covid-19 pandemic, but a most successful one with regards to our regeneration and restoration building project. 2. Our strength is our superb dedicated volunteers who have continued to support the VH and the community. They provided a successful community based support programme to cover the Lockdown period, thus ensuring the ‘at risk’ members of our community were supported in both practical means, but also with regards to mental health issues. 3. The universal support from the Parish Council is much appreciated 4. There is strong governance and administration of the St John Village Trust. 5. Indeed our volunteers and parishioners have not been idle during the Lockdown period and two additional activity groups have already been planned/started. 6. The whole hearted endorsement from our parishioners is paramount and this has now been conclusively quantified and proven by our external Community Consultation Project. 7. There is an ongoing H&S Inspection and Review process including an Action Plan, which has been vigorously acted upon. 8. There is an anticipated increase utilisation of the VH and facilities. 9. A diverse programme of fundraising events aimed to appeal to all parishioners will now recommence, yet ensuring that the ‘old favourites’ are not forgotten. Additional new ones are anticipated. 10. We are indebted to the National Lottery Community Fund for their most generous grant. March **2012** **TAR** 5 ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves** 1. The St John Village Trust seeks to hold sufficient reserves to ensure the charity can operate the VH in the long term, whilst meeting both the routine and unexpected expenditures. 2. The St John Village Trust’s balance as of 31 March 2021 was £7,272 (unrestricted) and £22445 (restricted). These restricted funds relate to the then ongoing building project. 3. The structural repair and kitchen issues referred to in last year’s report have been addresses by the building project. 4. The current St John Village Trust’s balance is £8297 (unrestricted) and £3000 (restricted). ## **Details of any funds materially in deficit** ## N/A ## **Further financial review details (Optional information)** You **may choose** to include 1. The St John Village Hall has traditionally had an income of up to additional information, where £10,000. relevant about: 2. The principal sources of funds for the St John Village Trust are group activities, hire of the village hall and fundraising events. - the charity’s principal sources of funds (including any fundraising); 3. Our basic income for 2020/2021 was very severely affect by the Covid-19 Pandemic. 4. Our single largest expenditure remains insurance. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** March **2012** **TAR** 6 ## **Our Key Objectives are:** 1. To meet our charity objective and maintenance relevance for our parishioners. We aim to provide a facility and range of events that meets the needs of all of our community and we are always on the look out as to how this can be further added to and improved. 2. Our history is that at the end of The Great War the Boger family, who lived locally in Wolsden Estate, donated the land to St John Village for the purpose of building a village hall. The St John Village Hall is of a wooden construction and was built in 1926 to commemorate the end of The Great War and is now 95 years old. In addition, 40 years ago there was a brick built extension to the west end of the VH comprising of the toilets and an extension to the communal room, together with a kitchen on the rear aspect. This was a lovely gesture by the Boger family. We are indebted to them and we aim to maintain and improve the building’s fabric for future generations. 3. The St John Village Trust, and the parishioners of St John, has been very fortunate to have been granted a most significant National Lottery Community Fund grant, which has regenerated and transformed our village hall. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)** _{Original Signed}_
_{Original Signed}_
**Full name(s)** Christopher Morris
Charmaine Ferguson
**Position (eg Secretary,**
**Chair, etc)**
Vice Chairman
Treasurer|**Signature(s)** _{Original Signed}_
_{Original Signed}_
**Full name(s)** Christopher Morris
Charmaine Ferguson
**Position (eg Secretary,**
**Chair, etc)**
Vice Chairman
Treasurer|**Signature(s)** _{Original Signed}_
_{Original Signed}_
**Full name(s)** Christopher Morris
Charmaine Ferguson
**Position (eg Secretary,**
**Chair, etc)**
Vice Chairman
Treasurer| |---|---|---| ||
Vice Chairman|Treasurer| **Date** 26th September 2021 March **2012** **TAR** 7 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** > **Report to the trustees/** St John Village Trust **members of** **On accounts for the year ended** 31 March 2020 > **Charity no** 1178524 **(if any)** > **Set out on pages** 8 & 9 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2020. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** _{Original Signed}_ **Date:** 17th May 2021 **Name:** C L Chambers **Relevant professional qualification(s) or body (if any):** **Address:** Well Cottage 4 Church Lane, St John Torpoint, Cornwall PL11 3AP March **2012** **TAR** 8 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . March **2012** **TAR** 9 ||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**St John Village Trust**|||||**1178524**|||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**||Period end date||| ||||**1st April 2020**||||**31st March 2021**||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Subscriptions|**15**||**-**||**-**||**15**||**-**| |Village Hall Hire|**100**||**-**||**-**||**100**||**-**| |ActivityGroups & Clubs|**19**||**-**||**-**||**19**||**-**| |FundraisingFunctions|**135**||**-**||**-**||**135**||**-**| |Donations|**- 0**||**-**||**-**||**-**||**-**| |Electricity& Oil Meters|**189**||**-**||**-**||**189**||**-**| |Miscellaneous|||**-**||**-**||**-**||**-**| |National LotteryCommunityFund|||**26,906**||||**26,906**||| |Cornwall Council Business Support Grant|||**19,625**||||**19,625**||| ||||||||||**-**| |**_Sub total_**_(Gross income for AR) _|
**458**||**46,531**||**-**||**46,988**||**-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**458**||**46,531**||**- 0**||**46,988**||**- 0**| ||||||||||| |**A3 Payments**|||||||||| |Insurance|**722**||**-**||**-**||**722**||**-**| |Electricity, Oil & Water|**757**||**-**||**-**||**757**||**-**| |Stationary, Toner, Stamps, Cards & Flowers|**98**||**-**||**-**||**98**||**-**| |Village Hall Maintenance Including Fire


|**703**||**-**||**-**||**703**||**-**| |~~E~~
~~i~~
~~t~~
Fundraising Expenses|**24**||**-**||**-**||**24**||**-**| |Miscellaneous|**424**||**-**||**-**||**424**||**-**| |JASK|||**26,906**||**-**||**26,906**||**-**| |Bartram Deakin Associates|||**2,262**||**-**||**2,262**||**-**| |Allsop & Pitts|||**1,703**||**-**||**1,703**||**-**| |**_Sub total_ **|
**2,728**||**30,871**||**-**||**33,599**||**-**| CCXX R� accounts (SS)1 02/06/2019 �1 ||||||||||| |---|---|---|---|---|---|---|---|---|---| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||| |**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Totalpayments_ **|
**2,728**||**30,871**||**- 0**||**33,599**||**- 0**| ||||||||||| |**_Net of receipts/(payments)_ **|**-**
**2,271**||**15,660**||**-**||**13,389**||**-**| |**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**16,328**||**-**||**-**||**16,328**||**-**| |**_Cash funds thisyear end_ **|
**14,057**||**15,660**||**-**||**29,717**||**-**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Cash at Bank||||**7,272**||**22,445**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**7,272**||**22,445**||**-**| ||(agree balances with receipts and payments
account(s))||||Agreement Error||||OK| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| CCXX R� accounts (SS)2 02/06/2019 �2 |**B3 Investment assets**|||||||**-**||**-**| |---|---|---|---|---|---|---|---|---|---| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| ||_{Original Signed}_||||DrChristopher Morris||||26 Sept2021| ||_{Original Signed}_||||Ms CharmaineFerguson||||26 Sept2021| ||||||||||| CCXX R� accounts (SS)3 02/06/2019 �3 |**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock|**Trustees' Annual Report for the period**
**From**
Period start date
**T**
**o**
Period end date
**1**
**April**
**2020**
**31**
**March**
**2021**
Section A Reference and administration details
**Charity name**
**St John Village Trust**
**Other names charity is known by**
N/A
**Registered charity number (if any)**
1178524
**Charity's principal address**
St John Village Hall
St John
Torpoint
**Postcode**
PL11 3AW
**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body) entitled**
**to appoint trustee (if any)**
1
Mr Richard Dolton
Chairman
2
Dr Christopher Morris Vice Chairman
3
Ms Charmaine
Ferguson
Treasurer
4
Mr Christian Ferris
5
Mrs Susan Huke
6
Mr Bob Keys
7
Mr Derek Richards
8
Mrs Emma Tanner
9
Mr Ray Waldock| |---|---|---|---|---|---| |||St John Village Hall|||| |||St John|||| |||Torpoint|||| |||**Postcode**||PL11 3AW|| ||||||| ||||||| ||||||| |**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name**
**Dates acted if not for whole year**
N/A|||||| ||**Name**||**Dates acted if not for whole year**||| ||N/A||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |N/A||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|1. The St John Village Trust CIO Constitution is based on the Charities
Commissions’ CIO Association Model Constitution.
2. There is a Deed of Trust.
3. These are lodged with the Charities Commission.| |---|---| ||We are a Charitable Incorporated Organisation (CIO)| ||1. Trustee selection is as per the CIO Association Model Constitution (e.g.
at the annual general meetings).
2. New trustees are recruited from the parish and the local community.
3. The appointment of new trustees is proposed and ratified at the AGMs
(Annual General Meetings).
4. All Trustees give their time voluntarily and receive no renumeration or
other benefits.| ||| March **2012** **TAR** 2 ## **Additional governance issues (Optional information)** - You **may choose** to include 1. Our Administrative Document clarifies how the St John Village Trust additional information, where routinely functions and it is lodged with the Charities Commission. It relevant, about: should be read in conjunction with our CIO Constitution. • policies and procedures 2. There is a Child Protection Policy in place. However, as no children are involved in any of the village hall’s routine activities no volunteers - adopted for the induction and currently require DBS checks. Two of our Trustees have valid DBS - training of trustees; checks for their primary employment. - • the charity’s organisational 3. Our comprehensive Health & Safety (H&S) Inspections are carried out structure and any wider by two of our Trustees. These are up to date, as is our latest Covid-19 network with which the charity assessment. works; 4. The Covid-19 pandemic had a devastating effect on many rural - • relationship with any related communities, and we were no different. In line with HM Government parties; guidelines the St John Village Hall (VH) shut down over the relevant - • trustees’ consideration of Lockdown periods, however, we did in anticipation set up a community major risks and the system based support network to ensure that the need of our community and procedures to manage where successfully catered for. them. 5. The Covid-19 Lockdown restrictions affected our AGM timings. Like many VHs we utilised the ZOOM technology and our AGM was eventually held on 28 September 2020. - 6. Last year we were successful with our National Lottery Community Fund application and were most fortunate to be granted £137,427 for our regeneration programme, which included the provision of disabled toilets/access, structural renovations to our timber framed structure, an adjoining stand alone multi-activity annexe, kitchen enhancements and sundry others (e.g. new central heating boiler). Our Cornwall Council Covid-19 Business Support Grants were also added to the project finances. Building commenced in February 2021 and luckily was able to continue throughout the relevant Lockdown periods. Formal building completion was on Friday 10th September 2021. 7. The St John Village Hall became fully operation for public activities last Wednesday (22nd September 2021) much to the delight of our parishioners. March **2012** **TAR** 3 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|The objects of the CIO are to provide and maintain the St John Village
Hall and grounds for the use of the inhabitants of the village and parish
of St. John, Torpoint in the County of Cornwall for the benefit without
distinction of political religious or other opinions including the use for
lectures and classes and for other forms of recreation and leisure time
occupation with the object of improving the conditions of life for the said
inhabitants| |---|---| ||Prior to the Covid-19 Lockdown:
1. Historically the activity groups (Bowls, Boules, Singing, Bridge,
Snooker, coffee mornings) utilising the VH have all been very well
attended, with the Singing Group being especially successful. There
has been very limited usage in this financial year (FY) due to the
Covid-19 restrictions and Lockdowns.
2. The VH hire has not been possible for the majority of this FY
although we know the demand is there. This is influenced by the
realistic hire charges and more importantly our quaint wooden
framed/wood-lined 95 year old building, which makes a very intimate
and unique venue.
3. Our fundraising events, an essential component of our financial
strategy, have been severely affected this FY.
4. Our insurance premium has increased this FY due to an increased
valuation of the building.
5. Building maintenance cost may settle down due the regeneration
and restoration building work carried out. However, there will always
be a requirement due to the nature of the building fabric.
6. The St John Village Hall Trust Trustees and Fundraising & Hire
Committee will start meeting again on a regular basis, thus ensuring
the smooth running of the charity.
7. The Trustees review the delegated areas of responsibility regularly
as per our Administrative Document.
8. The Trustees review the risks associated with the running of the
charity (e.g. risk management, volunteer management and
safeguarding, complaints handling) regularly at their meetings.
9. The Trustees have regard to the guidance issued by the Charities
Commission on public benefit when reviewing our aims and
objectives, holding meetings, and planning future activities.| ## **Additional details of objectives and activities (Optional information)** 1.Our brilliant volunteers have continued to fully support the VH and our activities, and without them the VH simply would not flourish. They have provided an essential community based support service You **may choose** to include throughout the Lockdown period. further statements, where 2. The annual H&S Inspections and Reviews are up to date and an relevant, about: 2. The annual H&S Inspections and Reviews are up to date and an ongoing process. 3. The regeneration and restoration building project has addressed our disabled facilities issues (Equalities Act) and compliance with the Manual Handling Regulations. - policy on grantmaking; - policy programme related investment; - • contribution made by volunteers. 4. Our successful National Lottery Community Fund grant is going to have a dramatic effect on the facilities on offer to our parishioners, and positions us well for the future. March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** 1. A turbulent year for the St John Village Trust Charity on account of the Covid-19 pandemic, but a most successful one with regards to our regeneration and restoration building project. 2. Our strength is our superb dedicated volunteers who have continued to support the VH and the community. They provided a successful community based support programme to cover the Lockdown period, thus ensuring the ‘at risk’ members of our community were supported in both practical means, but also with regards to mental health issues. 3. The universal support from the Parish Council is much appreciated 4. There is strong governance and administration of the St John Village Trust. 5. Indeed our volunteers and parishioners have not been idle during the Lockdown period and two additional activity groups have already been planned/started. 6. The whole hearted endorsement from our parishioners is paramount and this has now been conclusively quantified and proven by our external Community Consultation Project. 7. There is an ongoing H&S Inspection and Review process including an Action Plan, which has been vigorously acted upon. 8. There is an anticipated increase utilisation of the VH and facilities. 9. A diverse programme of fundraising events aimed to appeal to all parishioners will now recommence, yet ensuring that the ‘old favourites’ are not forgotten. Additional new ones are anticipated. 10. We are indebted to the National Lottery Community Fund for their most generous grant. March **2012** **TAR** 5 ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves** 1. The St John Village Trust seeks to hold sufficient reserves to ensure the charity can operate the VH in the long term, whilst meeting both the routine and unexpected expenditures. 2. The St John Village Trust’s balance as of 31 March 2021 was £7,272 (unrestricted) and £22445 (restricted). These restricted funds relate to the then ongoing building project. 3. The structural repair and kitchen issues referred to in last year’s report have been addresses by the building project. 4. The current St John Village Trust’s balance is £8297 (unrestricted) and £3000 (restricted). ## **Details of any funds materially in deficit** ## N/A ## **Further financial review details (Optional information)** You **may choose** to include 1. The St John Village Hall has traditionally had an income of up to additional information, where £10,000. relevant about: 2. The principal sources of funds for the St John Village Trust are group activities, hire of the village hall and fundraising events. - the charity’s principal sources of funds (including any fundraising); 3. Our basic income for 2020/2021 was very severely affect by the Covid-19 Pandemic. 4. Our single largest expenditure remains insurance. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** March **2012** **TAR** 6 ## **Our Key Objectives are:** 1. To meet our charity objective and maintenance relevance for our parishioners. We aim to provide a facility and range of events that meets the needs of all of our community and we are always on the look out as to how this can be further added to and improved. 2. Our history is that at the end of The Great War the Boger family, who lived locally in Wolsden Estate, donated the land to St John Village for the purpose of building a village hall. The St John Village Hall is of a wooden construction and was built in 1926 to commemorate the end of The Great War and is now 95 years old. In addition, 40 years ago there was a brick built extension to the west end of the VH comprising of the toilets and an extension to the communal room, together with a kitchen on the rear aspect. This was a lovely gesture by the Boger family. We are indebted to them and we aim to maintain and improve the building’s fabric for future generations. 3. The St John Village Trust, and the parishioners of St John, has been very fortunate to have been granted a most significant National Lottery Community Fund grant, which has regenerated and transformed our village hall. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)** _{Original Signed}_
_{Original Signed}_
**Full name(s)** Christopher Morris
Charmaine Ferguson
**Position (eg Secretary,**
**Chair, etc)**
Vice Chairman
Treasurer|**Signature(s)** _{Original Signed}_
_{Original Signed}_
**Full name(s)** Christopher Morris
Charmaine Ferguson
**Position (eg Secretary,**
**Chair, etc)**
Vice Chairman
Treasurer|**Signature(s)** _{Original Signed}_
_{Original Signed}_
**Full name(s)** Christopher Morris
Charmaine Ferguson
**Position (eg Secretary,**
**Chair, etc)**
Vice Chairman
Treasurer| |---|---|---| ||
Vice Chairman|Treasurer| **Date** 26th September 2021 March **2012** **TAR** 7 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** > **Report to the trustees/** St John Village Trust **members of** **On accounts for the year ended** 31 March 2020 > **Charity no** 1178524 **(if any)** > **Set out on pages** 8 & 9 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2020. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** _{Original Signed}_ **Date:** 17th May 2021 **Name:** C L Chambers **Relevant professional qualification(s) or body (if any):** **Address:** Well Cottage 4 Church Lane, St John Torpoint, Cornwall PL11 3AP March **2012** **TAR** 8 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . March **2012** **TAR** 9