Central Swindon North Leisure & Libraries Trust Statement of Accounts FY2022-23
Key points for the year
These accounts have been verified by an independent reviewer, KJS Accounting.
There have been no organisational or structural changes to the Trust this year.
The accounts are presented in the same format as last year showing a top level consolidated view followed by a detailed breakdown of each of the Libraries and St Mark’s Tennis Centre figures.
The Trust runs three bank accounts, one for Library dealings, one for St Marks Tennis Centre and a third, Debit Card account for sundry purchases for the Libraries. This account has a limit of £500. Invoices/receipts are still required to validate any transactions. These transactions are scrutinised by the Treasurer.
Overall the accounts show a consolidated surplus of £2,313 for the year ending March 31[st] 2023. This figure is made up of a £1,507 surplus for the Libraries and £806 for the Tennis Centre.
The Libraries surplus is explained by increased income, up £5,517 compared to 2022. This is the result of a £5k grant from Westmill Solar Cooperative and an increase in Library Fees and Fines of £768. It should be noted that the Parish grant was £251 lower than FY2021-22, so a small surplus is an impressive achievement considering the high rates of inflation experienced during the course of the year.
There are three main elements to the Library accounts, Stock, Rents and Operating Costs.
Stock costs were £2k above last year, but £1.5k below the budget set for this year. This was achieved by working closely with Swindon libraries and removing costs for unnecessary activities such as delivery of books.
Rental costs were £52 above budget and the costs incurred last year. Increases by Even Swindon explain the whole of this raise.
Library Operating costs were lower than last year. Down from £43.5k to £41.7k. Office & security down by £3.2k, Heat & Light up by £890 and Communication & IT down £3,256. This is down to the hard work of our Chief Librarian in sourcing better offers for broadband and IT licences. It also validates the decision taken in 2021 to replace PC’s and Printers which were incurring significant maintenance costs.
LED lights were installed into Moredon library, this year, at a cost of £6,156. Most of this cost was met through a grant of £5,000 from Westmill Solar Cooperative. The grant is non repayable. This improvement should provide a long term benefit on lighting costs for the library.
St Mark’s Operating Costs increased by £4,203 compared with 2021/22. This is made up of Heating & Lighting expenditure £2.2k higher (This is the result of a one off bill for £2,678 from our electricity supplier West Mercia Energy. WME had been estimating bills for almost 2 years because it was not possible to access the electricity meter at the Tennis Centre. This situation was resolved in December 2022, resulting in the generation of a correct bill which resulted in the large payment in January 2023). Considering an additional 6 courts have been illuminated since September and the cost of electricity has increased considerably through the year, the LED lights are proving to be very energy efficient and therefore very cost effective. Cleaning and Waste up £1.2k and Office & Security increasing by £827
This represented a significant year for expenditure with new LED lights being installed at St Marks at a cost of £156,000. This was financed by money from the sinking fund, £50,100 (made up of a Ward Allowance grant of £5,900 plus £44,200 sinking fund) and a loan from the Lawn Tennis Association of £105,900. This loan is interest free and is to be paid back in full over 10 years by increased payments from National Tennis Association at a rate of £5,441 every six months.
The LED lighting is included as an asset for the Trust and is shown in this form in the accounts. As it is an asset it will be depreciated over a useful life of 20 years. 6 months depreciation has been applied in these accounts. The LTA loan is shown as a liability as is the prepayment from NTA to cover the first repayment to LTA.
The Trust withdrew from VAT registration on October 23[rd] . All returns had been filed up to this point.
Neil Johnson
Treasurer May 11[th] 2023
Consolidated Accounts
| Central Swindon North Leisure and Libraries Trust | Central Swindon North Leisure and Libraries Trust | |||||||
|---|---|---|---|---|---|---|---|---|
| Statement of Financial Activities | ||||||||
| Financial Year ended 31st March 2023 | 2023 | 2022 | 2021 | |||||
| Notes | £ | £ | £ | |||||
| Income | ||||||||
| Parish Grants | 1 | 57,057 | 51,408 | 61,958 | ||||
| Annual Tennis receipts + Other Grants | 2 | 20,600 | 16,722 | 8,305 | ||||
| - | ||||||||
| LibraryFees and Fines | 1,078 | - | - | |||||
| Total Income | 78,735 | 68,130 | 70,263 | |||||
| Expenditure: | ||||||||
| OperatingCosts | 3 | 58,506 | 56,049 | 42,757 | ||||
| Set UpCosts | - | 2,668 | (474) | |||||
| Stock Costs | 4 | 14,016 | 12,083 | 16,287 | ||||
| Depreciation | 5 | 3,900 | ||||||
| Total Expenditure | 76,422 | 70,800 | 70,800 | |||||
| Net Income/Expenditure forperiod | 2,313 | (2,670) | (537) | |||||
| Central Swindon North Leisure and Libraries Trust | Central Swindon North Leisure and Libraries Trust | |||||||
|---|---|---|---|---|---|---|---|---|
| Balance Sheet | ||||||||
| Financial Year ended 31st March 2023 | 2023 | 2022 | 2021 | |||||
| Notes | £ | £ | £ | |||||
| Fixed Assets | 156,000 | |||||||
| Less Depn | (3,900) | |||||||
| NBV | 5 | 152,100 | - | - | ||||
| Current Assets | ||||||||
| Stock | 60,606 | 44,994 | 32,575 | |||||
| Less Written Down | (52,800) | (38,784) | (26,701) | |||||
| Sub Total | 4 | 7,806 | 6,209 | 5,873 | ||||
| Debtors | 6 | 3,900 | 4,022 | 2,600 | ||||
| Cash at Bank | 7 | 45,027 | 87,133 | 93,290 | ||||
| Total Current Assets | 48,927 | 97,364 | 101,763 | |||||
| Less: Current Liabilities | ||||||||
| Loan | 8 | 105,900 | - | - | ||||
| Creditors | 9 | 5,632 | 7,816 | 9,855 | ||||
| Received in Advance | 5,441 | |||||||
| Net Current Assets | 145,982 | 89,548 | 91,907 | |||||
| Net Assets | 91,860 | 89,548 | 91,908 | |||||
| Represented By; | ||||||||
| Brought Forward | 89,547 | 91,908 | 35,214 | |||||
| Net+/-(Loss)for theyear | 2,313 | (2,360) | 11,693 | |||||
| Total Funds | 91,860 | 89,548 | 46,907 | |||||
| Central Swindon North Leisure and Libraries Trust | Central Swindon North Leisure and Libraries Trust | |||||||
|---|---|---|---|---|---|---|---|---|
| Notes to Statement of Financial activities | ||||||||
| Financial Year ended 31st March 2023 | ||||||||
| 2023 | 2022 | 2021 | ||||||
| £ | £ | £ | ||||||
| 1. Parish Grants | ||||||||
| LibraryTrust | 51,157 | 51,408 | 51,958 | |||||
| St Marks | 5,900 | 16,722 | 10,000 | |||||
| Total | 57,057 | 68,130 | 61,958 | |||||
| 2. Tennis Receipts + Other Grants | ||||||||
| Q1 Received | 3,900 | 3900 | 1,805 | |||||
| Q2 Received | 3,900 | 3900 | 3,900 | |||||
| Q3 Received | 3,900 | 5022 | 2,600 | |||||
| Q4 outstanding | 3,900 | 3900 | - | |||||
| Westmill Grant | 5,000 | - | - | |||||
| Total | 20,600 | 16,722 | 8,305 | |||||
| 3. Operating Costs | ||||||||
| Ofce and Security | 4,245 | 6,581 | 316 | |||||
| Cleaning& Court Maintenance | 6,160 | 5,170 | 1,457 | |||||
| Rent & Rates | 28,104 | 28,052 | 27,324 | |||||
| Heat & Light,water | 9,543 | 6,491 | 6,215 | |||||
| Communication & IT | 2,937 | 6,112 | 6,594 | |||||
| Professional Fees & Subs | 1,825 | 1,635 | 850 | |||||
| Sundry | 5,692 | 2,008 | - | |||||
| Total | 58,506 | 56,049 | 42,756 | |||||
| Note: SundryCosts include £5,000 spend on LED lightingfor Library (Grant received from Westmill) | ||||||||
| 2023 | 2022 | 2021 | ||||||
| £ | £ | £ | ||||||
| 4. Stock | ||||||||
| Stock & Supplies Cost | 60,606 | 44,994 | 32,575 | |||||
| Depreciation: | ||||||||
| Brought forward | 38,784 | 26,701 | 10,414 | |||||
| Less: 50% Write Down foryear 2022/23 | 14,016 | 12,083 | 16,287 | |||||
| Amount Carried Forward | 52,800 | 38,784 | 26,701 | |||||
| Net Value | 7,806 | 6,209 | 5,873 | |||||
| 5. Fixed Assets | ||||||||
| LED Lighting | 156,000 | |||||||
| Depn | (3,900) | |||||||
| Net Book Value | 152,100 | - | - | |||||
| 6. Debtors | ||||||||
| Grant Pending | 3,900 | 3,900 | 0 | |||||
| Lib F dFi |
||||||||
| 7. Cash at Bank | ||||||||
|---|---|---|---|---|---|---|---|---|
| Metro Bank | 26,839 | 22,493 | 34,810 | |||||
| Metro Debit Card | 187 | |||||||
| St Marks | 18,001 | 64,640 | 58,480 | |||||
| Total | 45,027 | 87,133 | 93,290 | |||||
| 8. Loan | ||||||||
| Lawn Tennis Assoication - LED lighting | 105,900 | - | - | |||||
| Note: Repayable over 10year. First amount is due in 2023/24 | ||||||||
| 9. Creditors | ||||||||
| Westmill Payment | 5,000 | 5,000 | 5,000 | |||||
| OperatingCosts | - | 2,816 | 4,855 | |||||
| VAT Refund recd in error | 632 | - | - | |||||
| Total | 5,632 | 7,816 | 9,855 | |||||
| 10. Loanpayment Received in Advance | ||||||||
| Receipt from NTA -pay't due 2023/24 | 5,441 | - | - | |||||
| 11. Trustee Costs | ||||||||
| No Trustee received anyremuneration duringthe fnancialyear | ||||||||
| Librarians were employed andpaid byCentral Swindon North Parish | ||||||||
| Note: No VAT recoverable |
| Central Swindon North Leisure and Libraries Trust -Libraries | Central Swindon North Leisure and Libraries Trust -Libraries | Central Swindon North Leisure and Libraries Trust -Libraries | Central Swindon North Leisure and Libraries Trust -Libraries | Central Swindon North Leisure and Libraries Trust -Libraries | ||||
|---|---|---|---|---|---|---|---|---|
| Statement of Financial Activities | ||||||||
| Financial Year ended 31st March 2023 | 2023 | 2022 | 2021 | |||||
| Notes | £ | £ | £ | |||||
| Income | ||||||||
| Parish Grants | 1 | 51,157 | 51,408 | 51,958 | ||||
| Westmill Grant | 5,000 | - | - | |||||
| LibraryFees and Fines | 1,078 | 310 | - | |||||
| Total Income | 57,235 | 51,718 | 51,958 | |||||
| Expenditure: | ||||||||
| OperatingCosts | 3 | 41,712 | 43,457 | 37,176 | ||||
| Set UpCosts | - | 2,668 | (474) | |||||
| Stock Costs | 4 | 14,016 | 12,083 | 16,287 | ||||
| Depreciation | ||||||||
| Total Expenditure | 55,728 | 58,208 | 52,989 | |||||
| Net Income/Expenditure forperiod | 1,508 | (6,490) | (1,031) | |||||
| Central Swindon North Leisure and Libraries Trust -Libraries | Central Swindon North Leisure and Libraries Trust -Libraries | Central Swindon North Leisure and Libraries Trust -Libraries | Central Swindon North Leisure and Libraries Trust -Libraries | Central Swindon North Leisure and Libraries Trust -Libraries | ||||
|---|---|---|---|---|---|---|---|---|
| Balance Sheet | ||||||||
| Financial Year ended 31st March 2023 | 2023 | 2022 | 2021 | |||||
| Notes | £ | £ | £ | |||||
| Fixed Assets | - | |||||||
| Less Depn | - | |||||||
| NBV | - | - | - | |||||
| Current Assets | ||||||||
| Stock | 60,606 | 44,994 | 32,575 | |||||
| Less Written Down | (52,800) | (38,784) | (26,701) | |||||
| Sub Total | 4 | 7,806 | 6,209 | 5,873 | ||||
| Debtors | 6 | - | - | - | ||||
| Cash at Bank | 7 | 27,026 | 22,493 | 34,810 | ||||
| Total Current Assets | 34,832 | 28,703 | 40,683 | |||||
| Less: Current Liabilities | ||||||||
| Loan | - | - | - | |||||
| Creditors | 9 | 5,632 | 1,010 | 6,500 | ||||
| Net Current Assets | 29,200 | 27,693 | 34,183 | |||||
| Net Assets | 29,200 | 27,693 | 34,183 | |||||
| Represented By; | ||||||||
| Brought Forward | 27,693 | 34,183 | 35,214 | |||||
| Net+/-(Loss)for theyear | 1,508 | (6,490) | (1,031) | |||||
| Total Funds | 29,200 | 27,693 | 34,183 | |||||
| Central Swindon North Leisure and Libraries Trust -Tennis | Central Swindon North Leisure and Libraries Trust -Tennis | Central Swindon North Leisure and Libraries Trust -Tennis | Central Swindon North Leisure and Libraries Trust -Tennis | |||||
|---|---|---|---|---|---|---|---|---|
| Statement of Financial Activities | ||||||||
| Financial Year ended 31st March 2023 | 2023 | 2022 | 2021 | |||||
| Notes | £ | £ | £ | |||||
| Income | ||||||||
| Parish Grants | 1 | 5,900 | - | 10,000 | ||||
| NTA Payments | 2 | 15,600 | 16,722 | 8,305 | ||||
| Other | - | - | - | |||||
| Total Income | 21,500 | 16,722 | 18,305 | |||||
| Expenditure: | ||||||||
| OperatingCosts | 3 | 16,794 | 12,592 | 5,581 | ||||
| Set UpCosts | - | - | - | |||||
| Stock Costs | 4 | - | - | - | ||||
| Depreciation | 5 | 3,900 | ||||||
| Total Expenditure | 20,694 | 12,592 | 5,581 | |||||
| Net Income/Expenditure forperiod | 806 | 4,130 | 12,725 | |||||
| Central Swindon North Leisure and Libraries Trust -Tennis | Central Swindon North Leisure and Libraries Trust -Tennis | Central Swindon North Leisure and Libraries Trust -Tennis | Central Swindon North Leisure and Libraries Trust -Tennis | |||||
|---|---|---|---|---|---|---|---|---|
| Balance Sheet | ||||||||
| Financial Year ended 31st March 2023 | 2023 | 2022 | 2021 | |||||
| Notes | £ | £ | £ | |||||
| Fixed Assets | 156,000 | |||||||
| Less Depn | (3,900) | |||||||
| NBV | 5 | 152,100 | - | - | ||||
| Current Assets | ||||||||
| Stock | - | - | - | |||||
| Less Written Down | - | - | - | |||||
| Sub Total | 4 | - | - | - | ||||
| Debtors | 6 | 3,900 | 4,022 | 2,600 | ||||
| Cash at Bank | 7 | 18,001 | 64,640 | 58,480 | ||||
| Total Current Assets | 21,901 | 68,662 | 61,080 | |||||
| Less: Current Liabilities | ||||||||
| Loan Lawn Tennis Association | 8 | 105,900 | - | - | ||||
| Creditors due within oneyear | 9 | - | 6,807 | 3,355 | ||||
| Received in Advance | 5,441 | |||||||
| Net Current Assets | 111,341 | 61,855 | 57,725 | |||||
| Net Assets | 62,660 | 61,855 | 57,725 | |||||
| Represented By; | ||||||||
| SinkingFund & B/F | 61,855 | 57,725 | 45,000 | |||||
| Net+/-(Loss)for theyear | 806 | 4,130 | 12,725 | |||||
| Total Funds | 62,660 | 61,855 | 57,725 | |||||