## **Trustees’ Annual Report** 2021-22 Registered charity number 1178499 1 ## **Section A: Administration Details** This report covers the period from 6 April 2021 to 31 March 2022. Friends For Families (Sevenoaks) was established in January 2018 and became a registered charity on 23 May 2018. The registered charity number is 1178499 and the address the charity is registered to is 10 Pinewood Avenue, Sevenoaks TN14 5AF The charity’s name is Friends For Families (Sevenoaks) and it is not known by any other name, though it is often abbreviated to Friends For Families or F4F. ## **Names of the charity trustees who manage the charity** Shona Campbell (Chair), first charity trustee Claire Davison (Treasurer): Claire was appointed as a trustee and as Treasurer in January 2021 Hannah Gwyther: Hannah was appointed as a trustee in February 2019 and reappointed in February 2022 Hayley Hansford: Hayley was appointed as a trustee in February 2020 Kelly Barlow: Kelly was appointed as a trustee in February 2020 There are at present no other trustees, and there are no staff members. ## **Section B: Structure, Governance and Management** The charity is governed by its constitution, and is a Foundation Charitable Incorporated Organisation. Apart from the first charity trustees, all trustees are appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. The charity is managed and run by the trustees, and there are no paid staff members. There are several volunteers who work with the trustees on an ad hoc basis. 2 ## **Section C: Objectives and activities** The objects of the charity are To relieve the poverty of families with children who are living within the Sevenoaks district and Dartford or are otherwise clients of West Kent Children’s Services at Kent County Council, specifically families who do not have the resources to provide themselves with the normal things of life which most people take for granted, by - providing items including but not limited to furniture, bedding, clothing, food, fuel, heating appliances, washing machines and fridges or by providing grants to purchase these items. - payment for services including but not limited to essential repairs, hairdressing or outings and entertainment for children. - providing facilities including but not limited to the supply of equipment, books, and travelling expenses to attend school, and equipment and funds for recreational pursuits intended to bring the quality of life of the beneficiaries to a reasonable standard - financing any other items, services or facilities that the trustees agree should be provided to bring the quality of life of the beneficiaries to a reasonable standard. The main activities undertaken for the public benefit in relation to these objects are - The purchase of beds and bedding, basic furniture and white goods, whether new or second hand. Where appropriate donated second hand items are also provided. - The purchase of clothing, nappies, basic baby equipment, cleaning equipment and products. Where appropriate donated second hand items are also provided. - The purchase of food. Much of the non-perishable food we supply is donated, and we fund the rest and specifically perishable foods. - Payment for children’s groups and classes, particularly where these are therapeutic and/or prevent a child being isolated on grounds of poverty. - Payment for school uniform, shoes, bags and equipment and travelling costs to school where no alternative is available that can be funded by the family or statutory services. In all cases the trustees have had regard to the guidance issued by the Charity Commission on public benefit. The charity does not give cash grants to families, and all activities are undertaken in conjunction with and through the intermediary of West Kent Children’s Services. The charity benefits greatly from the support of the local community, both in volunteering their time and making financial donations, but also in supplying the charity with second hand items and ensuring they are in a good condition to be donated, purchasing food supplies, and providing the charity with advice and support on a range of issues. 3 ## **Section D Achievements and performance** The trustees raise the funding for the work to be undertaken from two sources: individual and corporate donations, and grants. In 2021-2022 the trustees successfully applied for and received several grants, raising £25,175 in grant income. The trustees also worked to raise awareness within the local community, resulting in many individual donations to the charity. Further financial details may be found in the annual accounts. All trustees worked to develop the pool of volunteers willing to assist with the workload (particularly important as the charity has no paid staff). This included building relations with local businesses and community groups. The charity met 248 referrals in 2021-22, at a cost of £86,545. In addition to these individual case referrals, the charity also provided 548 Christmas gifts for children identified by the social work teams, and 114 Christmas food parcels for their families. ## **Section E: Financial review** The Trustees have reviewed the guidance "Charity Reserves: building resilience" (published Jan 2016) and do not consider that the charity requires a reserves policy at this time. This is due to the nature of our funding and expenditure. This will be reviewed by the trustees on a regular basis. The charity has no funds in deficit. The charity’s principal sources of funds are grants from grant-making bodies and businesses and individual donations. The charity also organises fundraising events and raffles. The charity has been fortunate enough to raise enough funds from these sources to enable it to meet all the referrals made to it that were found to be consistent with its objects. The charity does not have sufficient funds to make investments and does not anticipate this situation changing in the foreseeable future, and therefore has no investment policy. ## **Section F: Other optional information** None. ## **Section G:** ## **Declaration** The trustees declare that they have approved the trustees’ report above. The Trustees are of the view that there are no uncertainties at present as to the charity’s status as a going concern. Signed on behalf of the charity’s trustees: Signature 4 Full Name Shona Agnes Brown Campbell Position Chair of Trustees Date 27 January 2022 5 FORENfjLANO ANDWA Receipts and pa ment8 accounts CC16a Forthe rrom To Section A Receipts and payments VhTEslrfctsd fund Rèsthrtod funds End¢wmgnt ToL11 lunds La&tyD Al Re¢¢1 142 145 11,675 7m3 b tota ID&Fincom6 foT ARJ 104103 116,278 N427 Subtotal lo4,￿) 7fr,427 A3Pa rnqnts 1511 727 EleL*iul tO.146 1T.VUG 387 1G.149 1.134 T¢ wdi 2.J61 7r4 z.us 1.9&$ 1.131 233 128 153 Chnb1m&& 23 Dtsn¥hd Itth 1&300 Subto 10.7UI s. l$eei•bknl Totsipawts 1170 84,274 Nero1￿*￿[Pa￿tsj A5 Tr4n•fern A6 ¢a$hfund* a￿ty￿rand Prforywr•xpen9e$4llocatsd tr* currentyeAf M**fctsdca• CCXXRI 647 59.W7 61.83D 61OJO 34,￿¥ Section B Statement of assets and liabilities at the end of the period Ro&trf¢ied fund5 Endowmont funds funds B1 Cash fuTh 61 01.fj30 nds lund¥ ftMd* to to Det&i1s FundlDwNrh BJ InvoStm•ntaswets Fundlovjh ¢￿nt¥￿lU B4 AgÈèts retaln•d lortho ¢h•rity's own ys• F￿d￿0v￿ •rtdu 86 LlabllW•• S¥ntd bywsvriw)trL¥*att DTr S￿naknre D*ol CCXXR2ac¢tyJth1551 1ty11r2022 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner'5 Report Reportto the trusts051 membern of Friend8 for Familie5 On ￿￿OU￿￿ forth8 y••r •ndod 2021122 Cbarlty IK+ {If any) 1178499 s•t0￿0￿ pa I report10 the truste88 on my examination of the accounts of the above Charty(l￿ Trusfi forthe yearended 31103122 Re8pon$lbllitles and As the charitytrustee$ of the Trust, you are r•spon$1b￿ forthe p￿paratIOn b￿19 of rèport ofthe a¢count5 in accordantt the requir8ments ofthe Charitie$ Act 2011 1.the Acri. I report in re5PBCt of my examinatKJn of the Trusvs accounts carried oui under Section 145 of the 2011 Act and In carryirs out my examination. I have foll¢Jwed the appliCa￿e TrTections gwen by the Charity GommissKJn under section 1451Sllbl of the Act. I have ¢ompleted ffly exarnlnation. I confimi that no material matters hav8 come to my attention lotherthan that disclosed tse1￿.1 in conne¢tion the examination which Tne cause to belwa that In, any Mat￿81 respect.. accountiro re￿rdS were not k8Pt th 8Ccortsn￿Wth ¥e¢tion 130 of the AGt OT the accounts do awrd ￿th thtr accounting rewrds Ind•pond•nt gxamin•r'8 •tstem•nt I hav8 no ¢oncems and have Gome 8UOSS no other matters In connaction wrth the examination towhich attention Shou￿ be drawn in order tg enab proper understanding of the acGounls to be reached. Plsssè delete the words in the Iw8ckets if they do not 8ppIy Dai•: 01112122 s￿ned. Name.. Ernity Chandler R•l•vartt prof888ional 4u•llflcation(sl or body lil anyl.. MIC8- Institute of certffj￿ BrrtJkkeeper8 Addr05s..116 thite Friars 1 Sevenoaks Kent TN13 1QG October 2018 Section B Di5c105ure Only Complète ifthe examin&r need8 to high5ight rnatte￿ of concem (see CC32, Indeyndent exarninat￿n ol chanty a￿￿nts." di￿¢110n5 guthnce for exaTnirErsl. Glvo here brlèf detsils 01 any ittims that th• examlnerwL8hos to disclose. IER October 2018