DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **Charity Registration No. 1178486** ## **DOCBIKE** ## **TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2023** DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **CONTENTS** ||**Page**| |---|---| |Trustees' report|1 - 4| |Independent examiner's report|5| |Statement of financial activities|6| |Balance sheet|7| |Notes to the financial statements|8 - 11| DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **TRUSTEES' REPORT** ## _FOR THE YEAR ENDED 31 MARCH 2023_ The Trustees present their report and financial statements for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). The charity was registered on the 22nd May 2018. The trustees represent a broad range of experience in the road safety and charity governance arenas. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** To preserve and protect the health of motorcyclists for the public benefit, through education, training and research in the hazards of motorcycling, injury prevention strategies and critical care techniques. ## **Assets - Motorcycle** In May 2018 the charity acquired a new BMW 1200RTP. This motorcycle was immediately deployed in Dorset to replace an older vehicle. The road use of the motorcycles is conducted in conjunction with the police and ambulance services. The charity has appropriate policy agreements and insurance provisions in place for this, in partnership with emergency services. In January 2020 Staffordshire Police provided a motorcycle for a DocBike service in their police area. Family led fundraising has enabled the provision of the rider protective equipment. In January 2020 the DocBike service also expanded into Northamptonshire, with a bike being provided for local staff to ride. In 2021 DocBike operations commenced in Sussex, with two non-response DocBikes. The local volunteers provide an engagement presence at biking events and use the DocBikes for non-emergency tasks supporting the charitable objectives. In 2022/23 DocBike has established projects in Devon , and Avon & Somerset with plans to introduce further DocBike services. The charity provides and maintains a significant range of medical equipment for operational DocBikes. ## **Financial Information** The charity has submitted a separate financial report. At the end of this reporting period the charity had unrestricted funds of £77,142. The charity also holds £49,210 of Restricted Funds, as detailed in Note 9 of the Financial Statements. The charity trustees continue to ensure that the charity's funds are directed solely towards achieving our objectives. ## **Reserves Policy** The future funding, workstreams and strategy for the charity continue to evolve. The policy of the charity is to hold six months of general operating costs in reserve. Page 1 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **TRUSTEES' REPORT** _FOR THE YEAR ENDED 31 MARCH 2023_ ## **Research Strand** In 2018, the DocBike charity opened a dialogue with Bournemouth University to advance research in motorcycle injury prevention and measure the effectiveness of engagement strategies. In September 2019 a researcher started a 3-year collaboration between the DocBike charity and Bournemouth University paid for with a generous donation by Lester Aldridge. We are currently working with universities of Bournemouth, Exeter and University Hospital Southampton to formalise a research strategy for the next 5-10 years. This important work has been able to continue during this period, with research building on the previous “eye-tracking” assessments across a range of road users. The DocBike researcher continues to build vital relationships with road safety organisations. DocBike continues to partner with road safety sector organisations to advance research and evidence-based intervention. An example of this includes the deployment of research & evidence-based road signs (https://docbike.org/evidence-based-road-signs/). ## **Donations & governance** The DocBike charity is dependent on donations to achieve its goals and ultimately save life through the reduction of road collisions, predominantly those involving motorcyclists. The majority of individual donations to date have been received as a result of face-to-face engagement at large biker events. As these have returned to social calendars the level of giving has increased. The DocBike charity has a very strong governance structure supporting it, which includes information governance, equality, safeguarding and risk. Through this structure and recognising the early stages of the charity a very lean operating costs framework exists, which has mitigated the effect of previously reduced donations upon the charity’s ability to function. That said, as the charity grows, with schemes operating in several different counties of the UK at present and others planned soon; the charity will further develop ways of engaging with the public to raise funds in a manner that does not rely on face-to-face interaction. In line with the Fundraising Regulator’s guidance, contactless, online and text-to-donate methods of collecting funds have been instigated, but a number of these methods still require an element of face-to-face engagement in order to be effective and more work needs to be done to achieve a regular and sustainable income. It should also be borne in mind that the charity has received substantial donations through fundraising from other organisations, and is not reliant solely on individual personal donations, usually made face-to-face. ## **Clinical Availability of Docbike Riders** The charity uses high profile, generally air ambulance, Doctors and Critical Care Paramedics to engage with those motorcyclists with whom research tells us are most likely to become involved in a collision in the future. It continues to be the case that the primary activity of medical professionals deployed on DocBikes is to signpost riders to Biker Down and BikeSafe training courses. The challenge came when lifting of the isolation restrictions meant members of the were allowed back out on the roads on their motorcycles, whilst the DocBike clinicians were still more than fully committed to their hospitals. This discrepancy has eased with time but highlights the need for the charity to be able to find ways of promoting riding behaviours which decreased the risk of a motorcyclist being involved in a collision; without face-to-face engagement of the Doctor/Paramedic being necessary. Page 2 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **TRUSTEES' REPORT** _FOR THE YEAR ENDED 31 MARCH 2023_ ## **Attendance at large motorcycle gatherings** The local regular ‘bike meet’ has become immensely popular, with for example Poole bike night (regularly attended by the DocBike) seeing up to 3,000 motorcyclists in one area. These bike meets have returned to being the mainstay of the DocBike’s work, having volunteers in a highly visible location, able to engage with motorcyclists, but be on hand should anyone (motorcyclist, car driver, pedestrian or a person with a life-threatening medical illness) require critical care nearby. The charity has risen to the challenge of engagement with motorcyclists who have started to congregate at less formal bike gatherings. Working with local councils, who are keen to help push the message of social distancing whilst also working in partnership with Safer Roads Teams, the charity has started to attend less formal motorcycle gatherings; with the appropriate risk assessments and social- distancing measures in place. The attendance of motorcyclists is still lower whilst social distancing continues. This engagement strategy also relies on motorcyclists attending events in order to benefit from the personal input, discussions about rider attitudes and becoming a better rider so as to reduce the chances of them being involved in a collision. ## **Riding Road Safety Courses** BikerDown is a course designed by the fire & rescue service and taught only by emergency service professionals. It is free and designed to teach other motorcyclists how to keep an injured person alive until the ambulance arrives. In practice however, the DocBike charity, working with the National Fire Chief’s Council use this course to engage with motorcyclists who would not otherwise participate in a ‘safer riding’ course. When an air ambulance doctor, on a DocBike blue-light emergency motorcycle approaches a motorcyclist whom research suggests falls in to the ‘at-risk’ category and says, “Hi, my name is xxx. I’m a doctor on the air ambulance and I could really use your help to keep an injured motorcyclist alive until we can get there on the helicopter. Would you come along to a free evening to learn how to do that?” few people refuse. By achieving the engagement of an individual who would not normally sign up to a bike safety course straight off, we can start to raise their awareness of factors that are until that point unknown to them about how they can avoid being in a motorcycle collision. The take-up of BikeSafe courses following a BikerDown course is not only frequent, but it involves those ‘at-risk’ motorcyclists who would not normally participate in a road safety course. COVID-19 had significantly limited the gathering of motorcyclists on BikerDown or BikeSafe courses, though this has now eased. As a charity, we continue to reach more people through social media and seek to raise awareness of those factors that a large proportion of experienced motorcyclists are still unaware of that will likely lead to them being involved in a collision in the future. The course content is not that suited to online presentation, as it is usually “handson”. ## **Volunteers** The volunteer cadre has remained steady both within the trustees and coordination group and on the ground to deliver motorcycle injury prevention engagement to at risk motorcyclists. Page 3 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **TRUSTEES' REPORT** _FOR THE YEAR ENDED 31 MARCH 2023_ ## **Safeguarding** The charity follows its Safeguarding Policy, reviewed within the last 12 months. The charity does not work directly with children or vulnerable adults, but volunteers may have interactions at public events. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **Charity Constitution** The charity is incorporated as a charitable incorporated organisation. ## **Recruitment and appointment of new trustees** The first charity trustees are appointed for varying terms of between 2 and 4 years. Thereafter trustees are appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered charity number** 1178486 ## **Principal address** Honeysuckle Cottage, Silver Street Emery Down, Lyndhurst Hampshire, SO43 7DX ## **Trustees** T M Blackwell A Whiting C Smith I Mew N J Marsden L R Battersby (appointed 30 June 2022) ## **Independent Examiner** E Moody FCA 82 High Street, Winterbourne, Bristol, BS36 1RB. Approved by order of the board of trustees on 30th December 2023 and signed on its behalf by: A Whiting - Trustee Page 4 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF DOCBIKE** I report to the charity trustees on my examination of the financial statements of DocBike ("the Charity") for the year ended 31 March 2023. ## **Responsibilities and basis of report** As the trustees of the Charity you are responsible for the preparation of thefinancial statements in accordance with the requirements of the Charities Act 2011 ("The Act"). I report in respect of my examination of the Charity's financial statements carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the financial statements do not accord with those records; or 3. the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Edward Moody FCA 82 High Street, Winterbourne, Bristol, BS36 1RB. Dated 30th December 2023 Page 5 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **STATEMENT OF FINANCIAL ACTIVITIES** _FOR THE YEAR ENDED 31 MARCH 2023_ |Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
3
Grants received
**EXPENDITURE ON**
**Charitable activities**
Charitable activities
**NET INCOME**
9
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
9
**TOTAL FUNDS CARRIED FORWARD**
9|2023
Unrestricted
Restricted
Total
fund
fund
funds
£
£
£
37,060
30,000
67,060
8,207
-
8,207
31,808
5,817
37,625
13,459
24,183
37,642
63,683
25,027
88,710
77,142
49,210
126,352|2022
Total
funds
£
56,645
7,000
66,026
(2,381)
91,091
88,710| |---|---|---| The notes form part of these financial statements Page 6 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **BALANCE SHEET** _FOR THE YEAR ENDED 31 MARCH 2023_ |Notes
**Fixed assets**
Intangible assets
5
Tangible assets
6
**Current assets**
Stocks
Debtors
7
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
8
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
Unrestricted funds
Restricted funds
**TOTAL FUNDS**
9|Unrestricted
Restricted
fund
fund
£
£
1,540
-
17,639
19,210
19,179
19,210
3,344
-
7,220
-
48,041
30,000
58,605
30,000
642
-
57,963
30,000
77,142
49,210
77,142
49,210|2023
2022
Total
Total
funds
funds
£
£
1,540
1,760
36,849
32,594
38,389
34,354
3,344
2,318
7,220
12,822
78,041
40,719
88,605
55,859
642
1,503
87,963
54,356
126,352
88,710
126,352
88,710
77,142
63,683
49,210
25,027
126,352
88,710| |---|---|---| The financial statements were approved by the Board of Trustees and authorised for issue on 30th December 2023 and were signed on its behalf by: ............................... A Whiting - Trustee The notes form part of these financial statements Page 7 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **NOTES TO THE FINANCIAL STATEMENTS** _FOR THE YEAR ENDED 31 MARCH 2023_ ## **1 LEGAL FORM** Docbike is a charity registered in the UK (registered charity number 1178486). Further details on page 1. The charity is a public benefit entity. ## **2 ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011. The accounts have been prepared under the historical cost convention. These accounts are compliant with Update Bulletin 1 and FRS 102 Section 1A. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activites on a basis consistent with the use of resources. ## **Intangible fixed assets** Intangible assets in the financial statements are trademarks. These are shown at cost and are amortised on a straight line basis over their useful life as follows: Trademarks 10% straight line ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Motor vehicles 25% on reducing balance Plant & machinery 20% on reducing balance ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Page 8 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _FOR THE YEAR ENDED 31 MARCH 2023_ Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in note 9 of the financial statements. ## **Cash at bank and in hand** Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **Debtors and prepayments** Debtors and prepayments are recognised at the transaction price where an entity has a present obligation resulting from a past event that will probably result in the transfer of funds from a third party to the charity and the amount due to settle the obligation can be measured or estimated reliably. ## **Creditors and provisions** Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their transaction price after allowing for any trade discounts due. ## **3. DONATIONS AND LEGACIES** |Donations
Donated goods, services and assets
Sponsorship
Other income|Unrestricted
Restricted
Year ended
Year ended
fund
fund
2023
2022
£
£
£
£
27,056
30000
57,056
48,291
3,355
-
3,355
-
-
-
-
5,741
6,649
-
6,649
2,612
37,060
30,000
67,060
56,645| |---|---| The Donations includes £3,355 relating to the market value of a motorbike donated to assist in motorcyclist engagement. The motorcycle is decalled as a DocBike engagement tool and purely used for fundraising events and interactions ## **4. TRUSTEES REMUNERATION AND BENEFITS** There were no trustee's remuneration or benefits for the year ended 31 March 2023 nor for the period ended 31 March 2022. Page 9 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _FOR THE YEAR ENDED 31 MARCH 2023_ ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2023 nor for the period ended 31 March 2022. ## **5. INTANGIBLE FIXED ASSETS** |**COST**
At 1 April 22 & 31 March 23
**AMORTISATION**
At 1 April 2022
Charge for the year
At 31 March 2023
**NET BOOK VALUE**
As at 31 March 2023
As at 31 March 2022
**6.**
**TANGIBLE FIXED ASSETS**|Patents &
licences
£
2,200
440
220
660
1,540
1,760| |---|---| |**COST**
At 1 April 2022
Additions
At 31 March 2023
**DEPRECIATION**
At 1 April 2022
Charge for the year
At 31 March 2023
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2022
**7.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Prepayments and accrued income|Plant &
Motor
Machinery
Vehicles
Totals
£
£
£
19,086
30,761
49,847
4,980
8,812
13,792
24,066
39,573
63,639
4,824
12,429
17,253
3,403
6,134
9,537
8,227
18,563
26,790
15,839
21,010
36,849
14,262
18,332
32,594
2023
2022
£
£
7,220
12,822| |---|---| Page 10 DocuSign Envelope ID: F4C4FA20-E789-4B3A-9DFB-2081D5CCC463 ## **DOCBIKE** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _FOR THE YEAR ENDED 31 MARCH 2023_ ## **8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** ||2023|2022| |---|---|---| ||£|£| |Other creditors|642|1,503| ## **9. MOVEMENT IN FUNDS** |**Unrestricted funds**
General fund
**Restricted funds**
Response Vehicle Casualty Monitor Fund
Mark Masons' Docbike Fund
**TOTAL 2023 FUND MOVEMENTS**|At 1 April
Incoming
Resources
At 31 March
2022
resources
expended
2023
£
£
£
£
63,683
45,267
(31,808)
77,142
-
30,000
-
30,000
25,027
-
(5,817)
19,210
88,710
75,267
(37,625)
126,352| |---|---| ## **Response Vehicle Monitor Fund** The Dorset and Somerset Air Ambulance donated £30,000 towards purchasing two casualty monitors for the DocBike Response Vehicles. These funds are ring fenced in the Charity's bank account as at 31 March 2023. ## **Mark Masons' Docbike Fund** The Mark Mason's Docbike Fund fully funded the purchase and fit out of a response vehicle now operating in the Dorset area. The value on this fund, relates to the book value of the assets purchased by this fund, which continue to be depreciated in line with the Charity's accounting policies. ## **Comparatives for movement in funds** |**Unrestricted funds**
General fund
**Restricted funds**
Mark Masons' Docbike fund
**TOTAL 2022 FUND MOVEMENTS**|At 1 April
Incoming
Resources
At 31 March
2021
resources
expended
2022
£
£
£
£
49,649
63,646
(49,612)
63,683
41,442
-
(16,415)
25,027
91,091
63,646
(66,027)
88,710| |---|---| Page 11