Charity Registration No. 1178486
DOCBIKE
TRUSTEES' REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
DOCBIKE
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 - 12 |
DOCBIKE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2021
The Trustees present their report and accounts for the year ended 31 March 2021.
The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
The charity was registered on the 22nd May 2018. The trustees represent a broad range of experience in the road safety and charity governance arenas.
OBJECTIVES AND ACTIVITIES
Ojectives and aims
To preserve and protect the health of motorcyclists for the public benefit, through education, training and research in the hazards of motorcycling, injury prevention strategies and critical care techniques.
Assets - Motorcycle
In May 2018 the charity acquired a new BMW 1200RTP. This motorcycle was immediately deployed in Dorset to replace an older vehicle. The road use of the motorcycles is conducted in conjunction with the police and ambulance services. The charity has appropriate policy agreements and insurance provisions in place for this, in partnership with emergency services. In January 2020 Staffordshire Police provided a motorcycle for a Docbike service in their police area. Family led fundraising has enabled the provision of the rider protective equipment. In January 2020 the Docbike service also expanded in to Northamptonshire, with a bike being provided for local staff to ride. In March 2021 DocBike acquired a further motorcycle for the Dorset team. Docbike has ongoing projects in Devon & Cornwall, and Wales with plans to introduce further Docbike services.
Financial Information
The charity has submitted a separate financial report. At the end of this reporting period the charity had unrestricted funds of £49,649
The charity trustees continue to ensure that the charity's funds are directed solely towards achieving our objectives.
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DOCBIKE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2021
Reserves Policy
The future funding, workstreams and strategy for the charity continue to evolve. The policy of the charity is to hold six months of general operating costs in reserve.
Research Strand
In 2018, the Docbike charity opened a dialogue with Bournemouth University to advance research in motorcycle injury prevention and measure the effectiveness of engagement strategies. In September 2019 a researcher started a 3-year collaboration between the Docbike charity and Bournemouth University paid for with a generous donation by Lester Aldridge. We are currently working with universities of Bournemouth, Exeter and University Hospital Southampton to formalise a research strategy for the next 5-10 years. This important work has been able to continue during this period, with research including "eye-tracking" assessments across a range of road users.
Impact of COVID-19
The COVID-19 pandemic has had a wide range of effects on the Docbike charity and its ability to achieve its charitable objectives, but it has been embraced as a challenge through which much good has still prevailed.
Financial Impact of COVID-19 on the charity
The Docbike charity is dependent on donations to achieve its goals and ultimately save life through the reduction of road collisions, predominantly those involving motorcyclists. The majority of individual donations to date have been received as a result of face-to-face engagement at large biker events. Because of social distancing, the postponement of all gatherings, official events and road safety courses, the charitable income of the charity through face-to-face donations has fallen.
The Docbike charity has a very strong governance structure supporting it, which includes information governance, equality, safeguarding and risk. Through this structure and recognising the early stages of the charity a very lean operating costs framework exists, which has mitigated the effect of reduced donations upon the charity's ability to function. That said, as the charity grows, with schemes operating in four different counties of the UK at present and a fifth planned soon; the charity will further develop ways of engaging with the public to raise funds in a manner that does not rely on face-to-face interaction.
In line with the Fundraising Regulator's guidance on COVID-19, contactless, online and text-to-donate methods of collecting funds have been instigated, but a number of these methods still require an element of face-to-face engagement in order to be effective and more work needs to be done to achieve a regular and sustainable income. It should also be borne in mind that the charity has received substantial donations through fundraising from other organisations, and is not reliant solely on individual personal donations, usually made face-to-face.
Clinical Availability of Docbike Riders - COVID-19
The charity uses high profile, generally air ambulance Doctors and Critical Care Paramedics to engage with those motorcyclists with whom research tells us are most likely to become involved in a collision in the future. As a result, when the first wave of the COVID-19 pandemic took hold, most clinical staff who normally give their time voluntarily had to devote all of their efforts to their hospital's intensive care units. This however corresponded with an abrupt reduction in relevant major trauma across the UK during lockdown.
The challenge came when lifting of the isolation restrictions meant members of the public who were still asked not to return to work were allowed back out on the roads on their motorcycles, whilst the Docbike clinicians were still more than fully committed to their hospitals. This discrepancy has eased with time but highlights the need for the charity to be able to fund ways of promoting riding behaviours which decreased the risk of a motorcyclist being involved in a collision; without face-to-face engagement of the Doctor/Paramedic being necessary.
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DOCBIKE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2021
Absence of Large Motorcycle Gatherings - COVID-19
The local regular "bike meet" has become immensely popular, with for example Poole bike night (regularly attended by the Docbike) seeing up to 3,000 motorcyclists in one area. These bike meets have been the mainstay of the Docbike's work, having volunteers in a highly visible location, able to engage with motorcyclists, but be on hand should anyone (motorcyclist, car driver, pedestrian or a person with a life-threatening medical illness) require critical care nearby.
Social distancing has meant that some regular bike meets have been impractical, removing the engagement opportunities with large numbers of "at-risk" motorcyclists; dispersing those that are riding across large areas and making it more difficult to reach large numbers of motorcyclists in order to have a meaningful impact. As restrictions have eased, so the charity has risen to the challenge of engagement with motorcyclists who have started to congregate at less formal bike gatherings. Working with local councils, who are keen to help push the message of social distancing whilst also working in partnership with Safer Roads Teams, the charity has started to attend less formal motorcycle gatherings; with the appropriate risk assessments and social distancing measures in place. The attendance of motorcyclists is still lower whilst social distancing continues. This engagement strategy also relies on motorcyclists attending events in order to benefit from the personal input, discussions about rider attitudes and becoming a better rider so as to reduce the chances of them being involved in a collision.
Reduction in Road Safety Courses - COVID-19
BikerDown is a course designed by the Fire & Rescue service and taught only by emergency service professionals. It is free and designed to teach other motorcyclists how to keep an injured person alive until the ambulance arrives. In practice however, the Docbike charity, working with the National Fire Chief's Council use this course to engage with motorcyclists who would not otherwise participate in a "safer riding" course.
When an air ambulance doctor, on a Docbike blue-light emergency motorcycle approaches a motorcyclist whom research suggests falls in to the "at risk" category and says, "Hi, my name is xxx. I'm a doctor on the air ambulance and I could really use your help to keep an injured motorcyclist alive until we can get there on the helicopter. Would you come along to a free evening to learn how to do that?" few people refuse.
By achieving the engagement of an individual who would not normally sign up to a bike safety course straight off, we can start to raise their awareness of factors that are until that point unknown to them about how they can avoid being in a motorcycle collision. The take-up of BikeSafe courses following a BikerDown course is not only frequent, but it involves those "at-risk" motorcyclists who would not normally participate in a road safety course.
COVID-19 has significantly limited the gathering of motorcyclists on BikerDown or BikeSafe courses. As a charity, we continue to reach more people through social media and seek to raise awareness of those factors that a large proportion of experienced motorcyclists are still unaware of that will likely lead to them being involved in a collision in the future. The course content is not that suited to online presentation, as it is usually "hands-on".
Volunteers
The volunteer cadre has remained steady both within the trustees and co-ordination group and on the ground to deliver motorcycle injury prevention engagement to at risk motorcyclists.
Safeguarding
The charity follows its Safeguarding Policy, reviewed within the last 12 months. The charity does not work directly with children or vulnerable adults, but volunteers may have interactions at public events.
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DOCBIKE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Charity Constitution
The charity is incorporated as a charitable incorporated organisation.
Recruitment and appointment of new trustees
The first charity trustees are appointed for varying terms of between 2 and 4 years. Thereafter trustees are appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees.
REFERENCE AND ADMINISTRATIVE DETAILS Registered charity number
1178486
Principal address
Honeysuckle Cottage Silver Street Emery Down Lyndhurst Hampshire SO43 7DX
Trustees
R V Morgan (resigned 30/09/2020) T M Blackwell A Whiting C Smith I Mew N J Marsden
Independent Examiner
J Folman FCCA & Co 2 Manor Farm Cottages Evedon Sleaford NG34 9PA
Approved by order of the board of trustees on 31st January 2022 and signed on its behalf by:
A Whiting - Trustee
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DOCBIKE
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DOCBIKE
I report to the charity trustees on my examination of the accounts of Docbike (the Charity) for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("The Act").
I report in respect of my examination of the Charity's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
J Folman FCCA J Folman FCCA & Co 2 Manor Farm Cottages Evedon Sleaford NG34 9PA
Dated 31 January 2022
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DOCBIKE
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2021
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies 3 EXPENDITURE ON Charitable activities Charitable activities NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2021 Unrestricted Restricted Total fund fund funds £ £ £ 19,079 - 19,079 8,162 608 8,770 10,917 608 - 10,309 38,732 42,050 80,782 49,649 41,442 91,091 |
2020 Total funds £ 67,339 10,649 |
|---|---|---|
| 56,690 24,092 |
||
| 80,782 |
The notes form part of these financial statements
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DOCBIKE
BALANCE SHEET
FOR THE YEAR ENDED 31 MARCH 2021
| Notes Fixed assets Intangible assets 5 Tangible assets 6 Current assets Debtors 7 Cash at bank and in hand 8 Creditors: amounts falling due within one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS Unrestricted funds Restricted funds |
Unrestricted Restricted fund fund £ £ 1,980 - 7,335 15,178 |
2021 2020 Total Total funds funds £ £ 1,980 2,200 22,513 9,578 |
|---|---|---|
| 9,315 15,178 3,042 - 39,878 26,549 |
24,493 11,778 3,042 2,324 66,427 68,980 |
|
| 42,920 26,549 2,871 - |
69,469 71,304 2,871 2,300 |
|
| 40,049 26,549 49,364 41,727 |
66,598 69,004 91,091 80,782 |
|
| 49,364 41,727 |
91,091 80,782 |
|
| 49,364 38,732 41,727 42,050 |
||
| 91,091 80,782 |
The financial statements were approved by the Board of Trustees and authorised for issue on 31 January 2022 and were signed on its behalf by:
............................... A Whiting - Trustee
The notes form part of these financial statements Page 7
DOCBIKE
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
1 LEGAL FORM
Docbike is a charity registered in the UK (registered charity number 1178486). Further details on page 1. The charity is a public benefit entity.
2 ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
These accounts are compliant with Update Bulletin 1 and FRS 102 Section 1A.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activites on a basis consistent with the use of resources.
Intangible fixed assets
Intangible assets in the accounts are trademarks. These are shown at cost and are amortised on a straight line basis over their useful life as follows:
Trademarks 10% straight line
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Motor vehicles 25% on reducing balance Plant & machinery 20% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
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DOCBIKE
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in note 11 of the financial statements.
Cash at bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Debtors and prepayments
Debtors and prepayments are recognised at the transaction price where an entity has a present obligation resulting from a past event that will probably result in the transfer of funds from a third party to the charity and the amount due to settle the obligation can be measured or estimated reliably.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their transaction price after allowing for any trade discounts due.
3. DONATIONS AND LEGACIES
| Donations Gift aid Sponsorship Other income |
Year ended Year ended 31-Mar-21 31-Mar-20 £ £ 16,109 65,224 - 2,093 2,870 - 100 22 |
|---|---|
| 19,079 67,339 |
4. TRUSTEES REMUNERATION AND BENEFITS
There were no trustee's remuneration or benefits for the year ended 31 March 2021 nor for the period ended 31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the period ended 31 March 2020.
5. INTANGIBLE FIXED ASSETS
| COST At 1 April 20 & 31 March 21 AMORTISATION Charge for the year NET BOOK VALUE As at 31 March 2021 As at 31 March 2020 |
Patents & licences £ 2,200 |
|---|---|
| 220 | |
| 1,980 | |
| 2,200 |
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DOCBIKE
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
6. TANGIBLE FIXED ASSETS
| 6. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| Plant & | Motor | |||
| Machinery | Vehicles | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 April 2020 | 3,780 | 11,039 | 14,819 | |
| Additions | - | 15,501 | 15,501 | |
| At 31 March 2021 | 3,780 | 26,540 | 30,320 | |
| DEPRECIATION | ||||
| At 1 April 2020 | 756 | 4,485 | 5,241 | |
| Charge for the year | 605 | 1,961 | 2,566 | |
| At 31 March 2021 | 1,361 | 6,446 | 7,807 | |
| NET BOOK VALUE | ||||
| At 31 March 2021 | 2,419 | 20,094 | 22,513 | |
| At 31 March 2020 | 3,024 | 6,554 | 9,578 | |
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2021 | 2020 | |||
| £ | £ | |||
| Prepayments and accrued income | 3,042 | 2,324 | ||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2021 | 2020 | |||
| £ | £ | |||
| Other creditors | 2,871 | 2,300 |
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DOCBIKE
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
9. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | ||||||
|---|---|---|---|---|---|---|
| Net | ||||||
| movement | At | |||||
| At 1 | April 20 | in funds | 31 | March 21 | ||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 38,732 | 10,917 | 49,649 | |||
| Restricted funds | ||||||
| Mark Masons' Docbike Fund | 42,050 | - | 608 |
41,442 | ||
| TOTAL FUNDS | 80,782 | 10,309 | 91,091 | |||
| Net movement in funds, included in the above are as follows: | ||||||
| Incoming | Resources | Movement | ||||
| resources | expended | in funds | ||||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 19,079 | 8,162 | 10,917 | |||
| Restricted funds | ||||||
| Mark Masons' Docbike fund | - | 608 | - | 608 |
||
| TOTAL FUNDS | 19,079 | 8,770 | 10,309 |
During the year the charity purchased a motorbike from restricted funds, represented on the balance sheet by the transfer of cash to a fixed asset within the restricted funds.
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Mark Masons' Docbike fund TOTAL FUNDS |
Net movement At in funds 31 March 20 £ £ 14,640 14,640 42,050 42,050 |
|---|---|
| 56,690 56,690 |
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DOCBIKE
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
10. RELATED PARTY DISCLOSURES
During the year legal expenses amounting to £837 were paid to Lester Aldridge. A donation of £2,870 was received in the year from Lester Aldridge in support of the Motorcycle Safety project. One of the Lester Aldridge partners is also a trustee of the charity. All of these transactions were at arms length.
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