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2024-03-31-accounts

BLUE BOX BELPER

FINANCIAL STATEMENTS FOR

31 MARCH 2024

Charity Number 1178483

BLUE BOX BELPER

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2024

Contents Page
Members of the board and professional advisers 1
Trustees’ annual report 2-11
Independent examiners report 12
Receipts and Payments Account 13
Statement of Assets and Liabilities 14
Notes to the Accounts 15-16

BLUE BOX BELPER

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

The board of trustees Thomas Wyke (Chair) Sarah Thackeray (Treasurer) John Nelson Eleanor Wyke Mary Dwyer David McAra (Resigned 8[th] January 2024) Daniel Dreese Cllr Carol Angharad (Appointed 18[th] July 2023)

Registered office 85 Mill Lane Belper Derbyshire DE56 1LH Independent examiners Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

The trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2024.

Objectives and Activities

SORP
reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To further or benefit the residents of Parks
Estate (Belper) and the neighbourhood, without
distinction of sex, sexual orientation, race or of
political, religious or other opinions by
associating together the said residents and the
local authorities, voluntary and other
organisations in a common effort to advance
education and to provide facilities in the
interests of social welfare for recreation and
leisure time occupation with the objective of
improving the conditions of life for the residents.
In furtherance of these objects but not otherwise,
the trustees shall have power: to establish or
secure the establishment of a community centre
and to maintain or manage or co-operate with
any statutory authority in the maintenance and
management of such a centre for activities
promoted by the charity in furtherance of the
above objects.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17
and 1.19		 Blue Box Belper supports residents of the Parks
Estate and surrounding area to improve the
quality of their lives.
Our current priority is working towards
rebuilding a new Community Centre, and so far,
we have secured just over £685,500 (of which
£22,700 has already been spent on pre-
construction costs) for the new building, through
a range of fundraising.
Whilst much of our focus has been on the
construction project, Blue Box Belper has also
been developing and delivering a range of
community activities and initiatives, to increase
communityengagement ahead of the new

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

Community Centre.
Indeed, over the last year we have:
➔ Our Cuppa Cake Chat, has continued to run
as a very well attended, fortnightly coffee
morning space.
➔ Our weekly Chair-o-bics session continues
to be fully attended week on week.
➔ Our monthly Craft Group has continued to
grow and attendees were once again
involved in the traditional activities of Well-
dressing and the Woollen Woods locally. In
addition, we have begun a monthly evening
session to allow those working during the
day to engage.
➔ Continued to support a successful detached
youth provision (currently funded by the
Town Council), by funding complimentary
activities to further include holiday
activities, one-to-one mentoring and
additional targeted group work, all of which
have gone well.
➔ Delivered a community newsletter three
times during the year.
➔ Distributed Welcome Packs to welcome
residents new to the Parks Estate.
➔ Supported fundraising activity within the
local community.
Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit		 Para 1.18 We are very pleased and proud that our
community initiatives and associated activities
are continuing to improve the quality of life of
residents in several ways. For example,
previously isolated residents are engaging with
our activities, people are volunteering to help
support our activities, and young people are
engaging with local provision. This all builds a
far greater sense of community cohesion.
In addition, through our ongoing consultation
and through listening during our current
communityactivities, we continue to better

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

understand the needs of residents. Ultimately, it is through the new Community Centre that we will be able to achieve the greatest public benefit, and so we continue to work hard towards delivering that aim.

Additional information

Additional information
SORP
reference
Contribution made by
volunteers		 Para 1.38 In the last year, Blue Box Belper has received
the support of over 25 volunteers that have
helped in a variety of ways. This includes, but is
not limited to: being trustees, sub-group
members, running/coordinating community
activities, designing and delivering quarterly
newsletters, and organising fundraising activity.

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.		 Para 1.20 Our achievements during the last 12 months
have been to:
1. Secure the vast majority of the funding to
enable us to build a new Community Centre,
most notably securing a £499,950 grant from
the National Lottery, as well as other grants
and community fundraising.
2. Support fundraising activity within the local
community, including another very
successful Fell Race, as well as stalls at
events and we also produced a 2024
Community Calendar.
3. Securing planning permission for the
construction project.
4. Continue to maintain the funds required to
continue our community activities too.
5. Continue to offer a wide range of
community activities in the limited
community spaces we have available to us.
Further to this, we have seen an increase in
the number of people engaging in those
community activities.
6. Continue to develop our media and
communications sub group, still regularly

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

producing a quarterly newsletter, as well as improving our website and social media communications.

Additional information

Achievements against
objectives set		 Para 1.41 As it stands success is measured in several ways
through several key themes:
1) Ongoing development of the charity, in
terms of growing our internal capacity and
systems as a charity, for example producing
audited accounts and growing the
trusteeship. In addition, we have
strengthened the sub-groups, especially
bringing in expertise to the construction sub-
group.
2) Progress with the Construction Project is
measured through key landmarks being
reached. In the last 12 months this has been
about securing the planning permission,
finalising the construction designs and
crucially securing the majority of the
funding required.
3) Success of fundraising is measured by
income secured to meet identified needs. It
has been a very successful year in terms of
fundraising both through grant fundraising
and community fundraising.
4) Success of communityactivities is based on

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

numbers attending, but also qualitative
feedback. We have certainly continued to
have a positive impact with a strong
attendance of our activities and stories of
lives being impacted in positive ways.
5) Effectiveness of our website and social
media platforms is measured by numbers
engaging. For example, we currently have
over 750 likes and nearly 850 followers on
our Facebook page, which represents a 15%
increase during the year.
Performance of fundraising
activities against objectives set		 Para 1.41 We have so far secured just over £685,500
towards the construction project, of which
£22,700 has already been spent on pre-
construction costs) for the new building, through
a range of fundraising.
The total has included a further £22,995 being
added to our account during the last financial
year, as well as now having a total of £580,325
pledged including £499,950 (National Lottery),
£50,000 (Derbyshire County Council), £15,000
(Bernard Sunley Foundation), £15,000 (Garfield
Weston Foundation), £375 (Tesco). We also
secured £4,406 of grants towards delivering
specific community activities.
A huge amount of work went into a large capital
grant application to the Lottery and we are
delighted they have seen the potential in our
project and pledged half a million pounds
towards the project. We are now working hard to
secure the final lease agreement for the land,
with Amber Valley Borough Council to ensure
the funds can now be released and the preferred
contractor can be commissioned to begin the
work.

Financial Review

Blue Box Belper is in a very good financial

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

Review of the charity’s
financial position at the end of
the period		 Para 1.21 position to continue to deliver its ongoing
community activities, especially now that the
majority of the funds for the construction project
have been secured.
The trustees have designated funds in the
account (as of 31 March 2024) towards:
➢ £73,107 for the construction project.
➢ £727 for the youth provision.
➢ £2,253 for community activities, which
includes the running costs for Chair-obics
(£154), Cuppa Cake Chat (£390), and Craft
Group (£232), Values Project (£750), Youth
Project (£727).
➢ £1,750 for ongoing annual running costs.
➢ £7,500 as reserves.
There is also £499,950 (National Lottery),
£50,000 (Derbyshire County Council), £15,000
(Bernard Sunley Foundation), £15,000 (Garfield
Weston Foundation), £375 (Tesco Community
Grant) pledged towards the construction project,
which is waiting to be transferred, once the lease
agreement for the land has been secured.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 As advised by the Charity Commission, Blue
Box Belper reserves policy seeks to provide
sufficient monies to enable the organisation to
properly finance its own termination. The Board
has agreed to provide (wherever possible) an
amount which equates to three months’ running
costs.
However, as agreed at a recent Board meeting,
we are continuing to steadily increase our
reserves, to reflect both our increased activity,
and the need to have a healthier reserves ready
for the running of a Community Centre.

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

At 31 March 2024 the charity has unrestricted
reserves of £7,500, which is a £4,000 increase
on last year’s budget.
Our agreed intention, once the new community
centre is in place, is that our reserves will be at a
level needed to run the new community centre
for one year.
Amount of reserves held Para 1.22 £7,500
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the charity
continuing as a going concern		 Para 1.23 There is no uncertainty about the charity
continuing, since we have a strong set of trustees
and volunteers, as well as a strong set of
finances.

Additional information

Additional information
The charity’s principal sources
of funds (including any
fundraising)		 Para 1.47 In this last financial year, Blue Box Belper has
secured funds into its account totalling £27,401,
including:
-
£7,500 from the Ryklow Trust
-
£5,000 from the Duke of Devonshire Trust
-
£750 from Belper Town Council
-
£2,000 from Derbyshire County Council.
-
£575 from local organisations and groups.
-
£4,550 from community fundraising.
-
£6,744 from individual donations.
-
£282 from sundry.
A description of the principal
risks facing the charity		 Para 1.46 The trustees believe the main risks for the
charity, alongside our measures to mitigate any
impact, are:
1) Failure to secure the lease agreement for the
land on which we have the planning
permission to build the new Community
Centre. The project cannot go ahead if we
cannot secure a lease agreement. Not only
will we not have the land, but the pledged
funds of £580,325 are only to be released at
the signing of the lease agreement.

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

2) Delays in securing the lease agreement for
the land on which we have the planning
permission to build the new Community
Centre will see the cost of the project
increase. Delays will have 2 impacts on
costs:
a) Our Quantity Surveyor estimates that for
each month the project is delayed the
overall cost increases by around £2,000-
£3,000.
b) There are specific timeframes in which
the pledged funds have to be claimed. If
we cannot agree a lease agreement in
time, these funds will be lost, resulting in
the project no longer being viable.
3) Failure to secure the funds to continue our
charitable activities.
- The trustees continue to look ahead to ensure
that the funds required to maintain our
current provisions are in place. So far
securing funds to support our ongoing
community activities has been possible.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document Para 1.25 CIO - FOUNDATION Registered 22 May 2018
How is the charityconstituted? Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees		 Para 1.25 Every appointed trustee is appointed by a
resolution passed at a properly convened
meeting of the charity’s trustees.
Efforts are made to recruit trustees who meet the
skill requirement. The overall composition of the
trustee body aims to be as representative of the
community as is possible.
Belper Town Council elects a councillor to be a
trustee to act as the key point of contact between
us and Belper Town Council.

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024

**Additional information **
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 Policies are made available for viewing,
including the Trustee Code of Conduct
document. All new trustees are given a full
update on the charity’s activities and plans.
Indeed, we have recently reviewed and updated
all of our policies.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Blue Box Belper operates with trustees that
manage
the
charity,
supporting
4
main
volunteer-run, task-focussed sub-groups:
a) Construction Project;
b) Funding and Grant Applications;
c) Community Activities and Fundraising;
d) Media, Communication and Marketing.
As the charity develops we may seek to increase
the number of trustees, and the nature of the sub-
groups will adapt for the needs of the charity’s
activities and initiatives, e.g. from a construction
project sub-group to a Community Centre
Management sub-group.
Annual priorities and roles are set at our AGM
against the charity’s mission and objectives.
Relationship with any related
parties		 Para 1.51 Upon securing the necessary funds for the
construction project, Blue Box Belper will enter
into a 30-year lease agreement with Amber
Valley Borough Council, for the land on which
the new Blue Box Community Centre will be
built. Blue Box Belper will also enter an
agreement withBelper Town Council for them
to be the guarantor of the lease agreement and
therefore the successor to the lease and the
owner of the new building, should the charity
prove to be financially unsustainable.

Reference and Administrative details

Charity name Blue Box Belper
Other name the charityuses Blue Box CommunityOrganisation

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2024
Registered charity number 1178483
Charity’s principal address 85 Mill Lane, Belper, Derbyshire, DE56 1LH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8		 Trustee name Office (if
any)		 Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
Thomas Wyke Chairperson
Sarah Thackeray Treasurer
John Nelson N/A
Eleanor Wyke N/A
MaryDwyer N/A
David McAra N/A Until 08.01.2024
Daniel Dreese N/A
Cllr Carol Angharad N/A From 18.07.2023 Belper Town Council

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secret
Chair,
Date
Thomas Wyke
Sarah Thackeray
ary,
etc)Chairperson
Treasurer
Sarah Thackeray
Treasurer
06/09/2024

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BLUE BOX BELPER

INDEPENDENT EXAMINERS REPORT

YEAR ENDED 31 MARCH 2024

Independent Examiner's Report to the Trustees of Blue Box Belper

I report on the accounts of the company for the year ended 31 March 2024 which are set out on pages 13 to 16 .

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Grteen Lane Derby

Date

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BLUE BOX BELPER

RECEIPTS AND PAYMENTS ACCOUNT

YEAR ENDED 31 MARCH 2024

2023
Total
£
64730
Opening Balance
Receipts
7496
Grants
note 1
3122
Fundraising
11287
Donations
250
Sundry
22156
Payments
953
Room hire
361
Insurance
1294
Printing, stationery and website
408
Fees
3901
Sports, Youth and other activity
283
Outings, refreshments and transport
0
Training
17252
Building costs
0
Equipment
0
Sundry
24451
-2295
Net Movement of Funds
0
Transfer between funds
62435
Closing Balance		 2024
Unrestricted
Fund
Designated
Fund
Restricted
Fund
Total
£
£
£
£
0
62435
0
62435
15250
0
0
15250
4550
0
0
4550
7319
0
0
7319
282
0
0
282
27401
0
0
**27401 **
80
0
0
80
221
0
0
221
1159
0
0
1159
350
0
0
350
1628
0
0
1628
0
0
0
0
0
0
0
0
1440
0
0
1440
47
0
0
47
200
0
0
200
5124
0
0
5124
22277
0
0
22277
-22277
22277
0
0
0
84712
0
84712

- 13 -

BLUE BOX BELPER STATEMENT OF ASSETS AND LIABILITIES

AS AT 31 MARCH 2024

2023
£
0		 Fixed Assets
Monetary assets
Bank balance
Cash
Less liabilities
Net Assets
Chair
Treasurer		 2024
£
0
0
62435
0		 0
84712
0
62435 84712
0 0
**62435 ** 84712
Date
Date

- 14 -

BLUE BOX BELPER

NOTES TO THE ACCOUNTS

YEAR ENDED 31[ST] MARCH 2024

Note 1 Grants

Derbyshire County Council
Hope for Belper
Belper Town Council
Duke of Devonshire Charitable Trust
Fleet Arts
Ryklow Trust
Belper Town Council
Tesco Community Grants		 Unrestricted Designated
Restricted
Total
2024
Total
2023
£
£
£
£
£
0
2000
0
2000
0
0
0
0
0
4017
0
0
0
0
2054
0
5000
0
5000
0
0
0
0
0
300
0
7500
0
7500
0
0
750
0
750
0
0
0
0
0
1125
0
15250
0
15250
7496

Note 2

Designated Funds

Description

Building project Chair - obics Room hire Craft Group Cuppa Cake Chat Values Project Youth Project Communications Running costs Reserves Total in account

Source
Various sources
Room hire
Room hire and activities
Room hire and activities
Delivery costs
Expansion of our youth provision
Website, Newsletters, Welcome Packs etc
Ongoing costs including account auditing and
insurance
From unrestricted funds, designated as reserves		 £
73459
154
232
390
750
727
500
1000
7500
84712

Amounts pledged to the charity

National Lottery Community Fund
Derbyshire County Council
Bernard Sunley Foundation
Garfield Weston Foundation
Tesco Community Grant		 £
499950
50000
15000
15000
375
580325

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BLUE BOX BELPER

NOTES TO THE ACCOUNTS

YEAR ENDED 31[ST] MARCH 2024

Note 3

Breakdown of income through grants or donations by organisations in 2023/24

Grant Amount Origin Purpose of funds
£ £ £
£2,000.00 Derbyshire County Council Activities
£5,000 Duke of Devonshire Charitable Trust Construction Project
£7,500.00 Ryklow Trust Construction Project
£750.00 Belper Town Council Values Project

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