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2022-03-31-accounts

BLUE BOX BELPER

FINANCIAL STATEMENTS FOR

31 MARCH 2023

Charity Number 1178483

BLUE BOX BELPER

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Contents Page
Members of the board and professional advisers 1
Trustees’ annual report 2-10
Independent examiners report 11
Receipts and Payments Account 12
Statement of Assets and Liabilities 13
Notes to the Accounts 14-15

BLUE BOX BELPER

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

The board of trustees

Thomas Wyke (Chair) Sarah Thackeray (Treasurer) John Nelson Eleanor Wyke Cllr Mary Dwyer David McAra Daniel Dreese (Appointed 9[th] January 2023)

Registered office

85 Mill Lane Belper Derbyshire DE56 1LH

Independent examiners

Independent examiners Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

The trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2023.

Objectives and Activities

Objectives and Activities
SORP
reference
Summary of the purposes of the
charity as set out in its
governing document		 Para 1.17 To further or benefit the residents of Parks Estate
(Belper) and the neighbourhood, without
distinction of sex, sexual orientation, race or of
political, religious or other opinions by associating
together the said residents and the local authorities,
voluntary and other organisations in a common
effort to advance education and to provide
facilities in the interests of social welfare for
recreation and leisure time occupation with the
objective of improving the conditions of life for
the residents. In furtherance of these objects but
not otherwise, the trustees shall have power: to
establish or secure the establishment of a
community centre and to maintain or manage or
co-operate with any statutory authority in the
maintenance and management of such a centre for
activities promoted by the charity in furtherance of
the above objects.
Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Blue Box Belper supports residents of the Parks
Estate and surrounding area to improve the quality
of their lives.
Our current priority is working towards rebuilding
a new Community Centre, and so far, we have
secured just over £164,000 (of which £21,250 has
already been spent on pre-construction costs) for
the new building, through a range of fundraising.
Whilst much of our focus has been on the
construction project, Blue Box Belper has also
been developing and delivering a range of
community activities and initiatives, to increase
community engagement ahead of the new
Community Centre.
Indeed, over the last year’s we have:
➔ Continued to support a successful detached

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

youth provision (currently funded by the Town
Council), by securing funding to offer
complimentary activities to further include
holiday activities, one-to-one mentoring and
additional targeted group work, all of which
have gone well.
➔ Cuppa Cake Chat, has increased from a
monthly to fortnightly coffee morning.
➔ Our weekly Chair-o-bics session I now fully
attended week on week.
➔ Our monthly Craft Group has continued to
grow and attendees have now been involved in
the traditional activities of Well-dressing and
the Woollen Woods locally.
➔ Delivered a community newsletter four times
during the year.
➔ Distributed Welcome Packs to welcome
residents new to the Parks Estate.
➔ Supported fundraising activity within the local
community.
Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit		 Para 1.18 We are enormously pleased and proud that our
community initiatives and associated activities are
continuing to improve the quality of life of
residents in several ways. For example, previously
isolated residents are engaging with our activities,
people are volunteering to help support our
activities, and young people are engaging with our
provision. This all builds a far greater sense of
community cohesion and is decreasing anti-social
behaviour too.
In addition, through our ongoing consultation and
through listening during our current community
activities, we continue to better understand the
needs of residents.
Ultimately, it is through the new Community
Centre that we will be able to achieve the greatest
public benefit, and so we continue to work hard
towards delivering that aim.

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Additional information

Additional information
SORP
reference
Contribution made by
volunteers		 Para 1.38 In the last year, Blue Box Belper has received the
support of 25 volunteers that have helped in a
variety of ways. This includes, but is not limited
to: being trustees, sub-group members,
running/coordinating community activities,
designing and delivering quarterly newsletters, and
organising fundraising activity.

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.		 Para 1.20 Our achievements during the last 12 months have
been to:
1. Continue to offer a wide range of community
activities in thew limited spaces we have
available to us. Further to this, we have seen
more people engage in those community
activities.
2. Continue to develop our media and
communications sub group, still regularly
producing a quarterly newsletter, as well as
improving our website and social media
communications.
3. Continue to maintain some momentum with
fundraising for the construction project, as
well as maintain the funds required to continue
our community activities too.
4. Support fundraising activity within the local
community, including a very successful Fell
Race, as well as stalls at events and a summer
raffle.
5. Securing a tender for the construction project,
from 3 local contractors, with an agreed
preferred contractor.
6. Re-submitting our planning permission
request.
7. Progressing our large fundraising bid to the
Lottery, ahead of a final submission.

Additional information

Achievements against As it stands success is measured in several ways
through several key themes:
1) Ongoingdevelopment of the charity, in terms

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

objectives set Para 1.41 of growing our internal capacity and systems
as a charity, for example producing audited
accounts and growing the trusteeship.
2) Progress with the Construction Project is
measured through key landmarks being
reached, e.g. completion of surveys and design
plans.
3) Success of fundraising is measured by income
secured to meet identified needs. It has been
another challenging year to fundraise due to
the ongoing impact of the pandemic on
community fundraising and availability of
appropriate grant funds.
4) Success of community activities is based on
numbers attending, but also qualitative
feedback. We have certainly continued to have
a positive impact despite the pandemic, and
having to ease back into some sort of
normality with our activities and events.
5) Effectiveness of our website and social media
platforms is measured by numbers engaging.
For example, we currently have over 650 likes
and nearly 750 followers on our Facebook
page, which represents a 7% increase during
the year.
Performance of fundraising
activities against objectives set		 Para 1.41 We have so far secured just over £164,000 towards
the construction project, of which around £21,250
has already been spent on pre-construction costs).
The total has included a further £79,750 being
secured during the last financial year. We also
secured £5,177.47 of grants towards delivering
specific community activities.
We submitted our last stage funding application to
the Lottery at the end of September, which is for
the construction project. We are now working on
putting into place all of the final requirements,
most notably new planning permission and a
finalised lease agreement with Amber Valley
Borough Council.

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Financial Review

Review of the charity’s
financial position at the end of
the period		 Para 1.21 Blue Box Belper is in a good financial position to
continue to deliver its ongoing community
activities. We are also continuing to work towards
the fundraising target for the construction project
most notably the work towards the Lottery funding
application.
The trustees have designated funds in the account
(as of 31 March 2023) towards:
➢ £56,485 for the construction project.
➢ £1,209 for the youth provision.
➢ £591 for community activities, which includes
the running costs for Chair-obics (£110),
Cuppa Cake Chat (£404), and Craft Group
(£77).
➢ £650 for ongoing annual running costs.
➢ £3,500 as reserves.
There is also £56,000 (Derbyshire County
Council), £15,000 (Bernard Sunley Foundation),
£15,000 (Garfield Weston Foundation), £375
(Tesco Community Grant) pledged towards the
construction project, which is waiting to be
transferred, on successful securing of the
remaining funds required.
Statement explaining the policy
for holding reserves stating why
they are held		 Para 1.22 As advised by the Charity Commission, Blue Box
Belper reserves policy seeks to provide sufficient
monies to enable the organisation to properly
finance its own termination. The Board has agreed
to provide (wherever possible) an amount which
equates to three months’ running costs.
However, following a recent Board meeting we are
now looking to steadily increase our reserves, to
reflect both our increased activity, and the need to
have a healthier reserves ready for the running of a
community centre.

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

At 31 March 2023 the charity has unrestricted
reserves of £3,500, which is a £1,500 increase on
last year’s budget.
Our agreed intention, once the new community
centre is in place, is that our reserves will be at a
level needed to run the new community centre for
one year.
Amount of reserves held Para 1.22 £3,500
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any uncertainties
about the charity continuing as
agoingconcern		 Para 1.23 There is no uncertainty about the charity
continuing.

Additional information

Additional information
The charity’s principal sources
of funds (including any
fundraising)		 Para 1.47 In this last financial year, Blue Box Belper has
secured funds into its account totalling £21,962,
including:
-
£2,054 from Belper Town Council.
-
£1,125 from Tesco Community Grants.
-
£1,198 from local organisations and groups.
-
£13,568 from community fundraising and
individual donations.
-
£4,017 from Hope for Belper for youth
activities.
A description of the principal
risks facing the charity		 Para 1.46 The trustees believe the main risks for the charity,
alongside our measures to mitigate any impact,
are:
1) Failure to secure the funds for the construction
project.
-
The main risk here is the reliance on securing
the Lottery’s Reaching Communities Fund.
Without this application being successful we
are very unlikely to be able to complete the
construction project, and would need to pivot
towards a new approach.
2) Failure to secure the funds to continue our
charitable activities.
-
The trustees continue to look ahead to ensure

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

that the funds required to maintain our current
provisions are in place. So far securing funds
to support our ongoing community activities
has been possible.
3) Economic uncertainty and rising costs
- The price of construction materials have
increased significantly and this will have an
impact on the final cost of the construction
project. We will need to secure an updated cost
from the preferred contractor, one the new
planning permission is secured.

Structure, Governance and Management

Description of charity’s trusts:

Descriptionofcharity’s trusts:
Type of governing document Para 1.25 CIO - FOUNDATION Registered 22 May 2018
How is the charityconstituted? Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees		 Para 1.25 Every appointed trustee is appointed by a
resolution passed at a properly convened meeting
of the charity’s trustees.
Efforts are made to recruit trustees who meet the
skill requirement. The overall composition of the
trustee body aims to be as representative of the
community as is possible.
Belper Town Council elects a councillor to be a
trustee to act as the key point of contact between
us and Belper Town Council.

Additional information

Additional information
Policies and procedures adopted
for the induction and training of
trustees		 Para 1.51 Policies are made available for viewing, including
the Trustee Code of Conduct document. All new
trustees are given a full update on the charity’s
activities and plans. Indeed, we have recently
reviewed and updated all of our policies.
The charity’s organisational
structure and any wider network
with which the charity works		 Para 1.51 Blue Box Belper operates with trustees that
manage the charity, supporting 4 main volunteer-
run, task-focussed sub-groups:
a) Construction Project;
b)Fundingand Grant Applications;

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

c) Community Activities and Fundraising;
d) Media, Communication and Marketing.
As the charity develops we may seek to increase
the number of trustees, and the nature of the sub-
groups will adapt for the needs of the charity’s
activities and initiatives, e.g. from a construction
project sub-group to a Community Centre
Management sub-group.
Annual priorities and roles are set at our AGM
against the charity’s mission and objectives.
Relationship with any related
parties		 Para 1.51 Upon securing the necessary funds for the
construction project, Blue Box Belper will enter
into a 30-year lease agreement with Amber Valley
Borough Council, for the land on which the new
Blue Box Community Centre will be built. Blue
Box Belper will also enter an agreement with
Belper Town Council for them to become the
successor to the lease and the building, should the
charity prove to be financially unsustainable.

Reference and Administrative details

Charity name Blue Box Belper
Other name the charity uses Blue Box Community Organisation
Registered charity number 1178483
Charity’s principal address 85 Mill Lane, Belper, Derbyshire, DE56 1LH

Names of the charity trustees who manage the charity

1
2
3
4
5
6		 Trustee name Office (if any) Dates acted if
not for whole
**year **		 Name of person (or body)
entitled to appoint trustee (if
any)
Thomas Wyke Chairperson
Sarah Thackeray Treasurer
John Nelson N/A
Eleanor Wyke N/A
Cllr MaryDwyer N/A Belper Town Council
David McAra N/A

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YEAR ENDED 31 MARCH 2023

BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

7 Daniel Dreese N/A 09/01/2023

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Thomas Wyke Sarah Thackeray Position (eg Secretary, Chair, etc) Chairperson Treasurer Date 31/07/2023

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BLUE BOX BELPER

INDEPENDENT EXAMINERS REPORT

YEAR ENDED 31 MARCH 2023

Independent Examiner's Report to the Trustees of Blue Box Belper

I report on the accounts of the company for the year ended 31 March 2023 which are set out on pages 12 to 15 .

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Grteen Lane Derby

Date

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BLUE BOX BELPER

RECEIPTS AND PAYMENTS ACCOUNT

YEAR ENDED 31 MARCH 2023

2022
Total
£
35584
Opening Balance
Receipts
31522
Grants
note 1
7251
Fundraising
500
Donations
0
Sundry
39273
Payments
80
Room hire
324
Insurance
2922
Printing, stationery and website
230
Fees
2531
Sports, Youth and other activity
0
Outings, refreshments and transport
0
Training
4012
Building costs
28
Sundry
10127
29146
Net Movement of Funds
0
Transfer between funds
64730
Closing Balance		 2023
Unrestricted
Fund
Designated
Fund
Restricted
Fund
Total
£
£
£
£
0
64730
0
64730
0
7496
0
7496
3122
0
0
3122
11287
0
0
11287
250
0
0
250
14660
7496
0
22156
953
0
0
953
361
0
0
361
1294
0
0
1294
408
0
0
408
3901
0
0
3901
283
0
0
283
0
0
0
0
17252
0
0
17252
0
0
0
0
24451
0
0
**24451 **
-9792
7496
0
-2295
9792
-9792
0
0
0
62435
0
62435

- 12 -

BLUE BOX BELPER STATEMENT OF ASSETS AND LIABILITIES

AS AT 31 MARCH 2023

2022
£
0		 Fixed Assets
Monetary assets
Bank balance
Cash
Less liabilities
Net Assets
Chair
Treasurer		 2023
£
0
0
64569
161		 0
62435
0
64730 62435
0 0
64730 **62435 **
Date
Date

- 13 -

BLUE BOX BELPER

NOTES TO THE ACCOUNTS

YEAR ENDED 31[ST] MARCH 2023

Note 1 Grants

Derbyshire County Council
Hope for Belper
Belper Town Council
Open Gate
Fleet Arts
Lubrizol
Active Derbyshire
Tesco Community Grants		 Unrestricted Designated
Restricted
Total
2023
Total
2022
£
£
£
£
£
0
0
0
0
2748
0
4017
0
4017
1213
0
2054
0
2054
20000
0
0
0
0
6500
0
300
0
300
300
0
0
0
0
500
0
0
0
0
260
0
1125
0
1125
0
0
7496
0
7496
31522

Note 2

Designated Funds

Description
Source
Chair - obics Room hire
Derbyshire County Council/Get Active Derbyshire
Craft Group - room hire
Fleet Arts
Cuppa Cake Chat - room hire
Hope for Belper
Youth Project
Hope for Belper
Running costs -auditing and
insurance
Fundraising
Construction Project
Community fundraising and charitable grants
Reserves
Fundraising
Total in account
Amounts pledged to the charity
Derbyshire County Council
Bernard Sunley Foundation
Garfield Weston Foundation
Tesco Community Grant		 £
110
77
404
1209
650
56485
3500
62435
£
56000
15000
15000
375
86375

- 14 -

BLUE BOX BELPER

NOTES TO THE ACCOUNTS

YEAR ENDED 31[ST] MARCH 2023

Note 3

Breakdown of income through grants or donations by organisations in 2022/23

Grant Amount Origin Purpose of funds Construction Project £2,053.90 Belper Town Council Tesco Community Construction Project £1,125 Grants £300.00 Fleet Arts Craft Group £897.93 Local organisations Construction Project Youth Activities (£3639.78 £4,017.28 Hope for Belper Cuppa Cake Chat (£377.50)

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