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2021-03-31-accounts

BLUE BOX BELPER

FINANCIAL STATEMENTS FOR

31 MARCH 2021

Charity Number 1178483

BLUE BOX BELPER

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

Contents Page
Members of the board and professional advisers 1
Trustees’ annual report 2-11
Independent examiners report 12
Receipts and Payments Account 13
Statement of Assets and Liabilities 14
Notes to the Accounts 15-16

BLUE BOX BELPER

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

The board of trustees

Thomas Wyke (Chair) Jonathan Ward (Vice Chair) Sarah Thackeray (Treasurer) John Nelson Cllr Jyoti Wilkinson (resigned 29[th] November 2020) Eleanor Wyke Cllr Marty Dwyer (appointed 4[th] January 2021)

Registered office

85 Mill Lane Belper Derbyshire DE56 1LH

Independent examiners

Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby

DE1 1RY

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

The trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2021.

Objectives and Activities

SORP
reference
Summary of the purposes of the
charity as set out in its
governing document		 Para 1.17 To further or benefit the residents of Parks Estate
(Belper) and the neighbourhood, without
distinction of sex, sexual orientation, race or of
political, religious or other opinions by associating
together the said residents and the local authorities,
voluntary and other organisations in a common
effort to advance education and to provide
facilities in the interests of social welfare for
recreation and leisure time occupation with the
objective of improving the conditions of life for
the residents. In furtherance of these objects but
not otherwise, the trustees shall have power: to
establish or secure the establishment of a
community centre and to maintain or manage or
co-operate with any statutory authority in the
maintenance and management of such a centre for
activities promoted by the charity in furtherance of
the above objects.
Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Blue Box Belper supports residents of the Parks
Estate and surrounding area to improve the quality
of their lives.
Our current priority is working towards rebuilding
a new Community Centre, and so far, we have
secured just over £72,000 (of which £1,118 has
already been spent) for the new building, through a
range of fundraising, received planning permission
and agreed in principle to a 30-year lease for the
land with the Borough Council.
Whilst much of our focus has been on the
construction project, Blue Box Belper has also
been developing and delivering a range of
community activities and initiatives, to increase
community engagement ahead of the new
Community Centre.

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

The Coronavirus Pandemic, and its associated
social restrictions, have meant that our community
activities have been much limited this year.
Despite these limitations, we have still been able
to:
➔ oversee a successful detached youth provision.
➔ deliver a community newsletter twice during
the year.
➔ develop a Welcome Pack to welcome new
residents to the Parks Estate.
➔ support fundraising activity within the local
community.
➔ offer practical support to isolated older
residents we know through our usual monthly
social gatherings.
➔ complete some further consultation in the
community through a questionnaire, gathering
information about the proposed community
centre, and researching the impact and needs
following the pandemic.
Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit		 Para 1.18 Our community initiatives and associated activities
are improving the quality of life of residents in
several ways. For example, previously isolated
residents are engaging with our activities, people
are volunteering to help support our activities, and
young people are engaging with our provision
during a time when young people are facing
additional challenges and in need of specific
support during the pandemic. This all builds a far
greater sense of community cohesion and is
decreasing anti-social behaviour too.
In addition, we are beginning to better understand
the needs of residents following our recent
community consultation project.
Ultimately, it is through the new Community
Centre that we will be able to achieve the greatest
public benefit, and so we continue to work hard
towards delivering that aim.

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

Additional information

Additional information
SORP
reference
Contribution made by
volunteers		 Para 1.38 In the last year, Blue Box Belper has received the
support of 23 volunteers that have helped in a
variety of ways. This includes, but is not limited
to: being trustees, sub-group members, designing
and delivering quarterly newsletters, and
fundraising activity.

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.		 Para 1.20 Our achievements during the Coronavirus
Pandemic and its associated social restrictions
have been to:
1. Oversee a successful detached youth
provision, despite the challenges of running
the provision during the pandemic.
2. Continue to produce our regular newsletter,
though due to a lack of community activities
and restrictions on the delivery of newsletters,
we produced and delivered a newsletter twice
during the year.
3. Develop a Welcome Pack to welcome new
residents to the Parks Estate. This has involved
partnering with residents and local council to
help produce useful information (e.g. local
walks, signposting of services etc), an artistic
map of the area, and much more.
4. Support fundraising activity within the local
community, as restrictions have allowed. For
example, a local resident was able to run a car
boot sale for Blue Box Belper.
5. Offer practical support to isolated older
residents, whom we know through our usual
monthly social gatherings. This involved food
shopping, doorstep chats, delivery of cakes
and cards, and more ad hoc requests for
support.
6. Complete some further consultation in the
community through a questionnaire, gathering
information about the proposed community
centre, and researching the impact and needs
following the pandemic. This was completed
through a physical survey (with an online
versionavailable too) and promoted through

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

our social media and website. This has so far been completed by over 70 residences.

Additional information

Achievements against
objectives set		 Para 1.41 As it stands success is measured in several ways
through several key themes:
1) Ongoing development of the charity, in terms
of growing our internal capacity and systems
as a charity, for example producing audited
accounts and growing the trusteeship.
2) Progress with the Construction Project is
measured through key landmarks being
reached, e.g. the lease agreement, planning
permission.
3) Success of fundraising is measured by income
secured to meet identified needs. It has been a
challenging year to fundraise, as outlined
below.
4) Success of community activities is based on
numbers attending, but also qualitative
feedback. We have certainly continued to have
a positive impact (as outlined above), but this
has been different due to the pandemic.
5) Effectiveness of our website and social media
platforms is measured by numbers engaging.
For example, we currently have 500 likes and
560 followers on our Facebookpage, which

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

represents around a 60% increase during the
year.
Performance of fundraising
activities against objectives set		 Para 1.41 We have so far secured around £71,500 towards
the construction project, which has included a
further £18,000 during the year. We also secured
£280 of grants towards delivering specific
community activities, with most funds already
having been secured to support our more limited
ongoing community activities held during this last
year.
It has been a challenging time to secure funding
during the pandemic, especially for capital
projects, with many funders shifting their focus to
supporting communities as the battle and recover
from the effects of the pandemic and supporting
charities financially hit by its impact too. In
addition, community fundraising has been very
hard, as people as are unable to meet in their usual
ways. With the government’s restrictions now
lifting we are re-assessing how we can secure the
necessary funds and trying to work alongside
others that might be able to advise and help us
reach our target.

Financial Review

Review of the charity’s
financial position at the end of
the period		 Para 1.21 Blue Box Belper is in a good financial position to
continue to deliver its ongoing community
activities, however we will need to explore other
funding options to continue our youth provision.
We are also continuing to work towards the
fundraising target for the construction project.
The trustees have designated funds in the account
(as of 31 March 2021) towards:
➢ £30,011 for the construction project.
➢ £2,480 for the youth provision
➢ £660 for ongoing annual running costs

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

➢ £272 remaining for Welcome Packs and
Newsletters
➢ £2,000 as reserves.
There is also £20,000 (Belper Town Council),
£6,000 (Derbyshire County Council) and £15,000
(Bernard Sunley Foundation) pledged towards the
construction project, which is waiting to be
transferred.
Statement explaining the policy
for holding reserves stating why
they are held		 Para 1.22 As advised by the Charity Commission, Blue Box
Belper reserves policy seeks to provide sufficient
monies to enable the organisation to properly
finance its own termination. The Board has agreed
to provide (wherever possible) an amount which
equates to three months’ running costs. At 31
March 2021 the charity has unrestricted reserves of
£2,000.
Our agreed intention, once the new community
centre is in place, is that our reserves will be at a
level needed to run the new community centre for
one year.
Amount of reserves held Para 1.22 £2,000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any uncertainties
about the charity continuing as
agoingconcern		 Para 1.23 There is no uncertainty about the charity
continuing.

Additional information

The charity’s principal sources
of funds (including any
fundraising)		 Para 1.47 In this last financial year, Blue Box Belper has
secured funds (£4,846.59), including:
-
£2,500 (Open Gate Trust) for the Construction
Project
-
£2,067.42 (this included some fundraising
activities, and some donations from residents
and local organisations)
-
£279.17(Belper Town Council –printingfor

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

Welcome Packs)
A description of the principal
risks facing the charity		 Para 1.46 The trustees believe the main risks for the charity,
alongside our measures to mitigate any impact are:
1) Failure to secure the funds for the construction
project.
-
This Spring the trustees reviewed our
fundraising strategy and have requested the
pledged £20,000 from Belper Town Council in
order for us to develop Building Regulation-
compliant technical designs and construction
drawings, as well as necessary surveys, in
order for the project to be tendered. This will
enable us to apply to larger funding bodies,
most notably the Lottery’s Reaching
Communities Fund.
-
The trustees are also exploring additional
funding scenarios to ensure we can secure the
funds required for the construction project and
reach specific targets (e.g. 50% of the funds)
in order to access additional funding
opportunities with certain grant-giving bodies.
2) Failure to secure the funds to continue our
charitable activities.
-
The trustees continue to look ahead to assess
that the funds required to maintain our current
provisions are in place. For example, we are in
the process of securing additional funding to
ensure the youth provision can continue
beyond September 2021.
3) Impact of Covid-19
-
Covid could have an ongoing impact on the
delivery of our provision and securing of
required funds. The trustees will continue to
meet regularly and assess how Covid is
impacting our work. In addition, we will assess
the results of our Consultation Project and
ensure that the charity is meeting the changing
needs of the community we serve.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document Para 1.25 CIO - FOUNDATION Registered 22 May 2018
How is the charityconstituted? Para 1.25 CIO
Trustee selection methods Para 1.25 Everyappointed trustee is appointed bya

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees		 resolution passed at a properly convened meeting
of the charity’s trustees.
Efforts are made to recruit trustees who meet the
skill requirement. The overall composition of the
trustee body aims to be as representative of the
community as is possible.
Belper Town Council elects a councillor to be a
trustee to act as the key point of contact between
us and Belper Town Council. During the last year
the elected trustee from Belper Town Council has
changed.

Additional information

Additional information
Policies and procedures adopted
for the induction and training of
trustees		 Para 1.51 Policies are made available for viewing, including
the Trustee Code of Conduct document. All new
trustees are given a full update on the charity’s
activities and plans. During the last year we have
also adopted a Procurement Policy.
The charity’s organisational
structure and any wider network
with which the charity works		 Para 1.51 Blue Box Belper operates with trustees that
manage the charity, supporting 4 main volunteer-
run, task-focussed sub-groups:
a) Construction Project;
b) Funding and Grant Applications;
c) Community Activities and Fundraising;
d) Media, Communication and Marketing.
As the charity develops we may seek to increase
the number of trustees, and the nature of the sub-
groups will adapt for the needs of the charity’s
activities and initiatives, e.g. from a construction
project sub-group to a Community Centre
Management sub-group.
Annual priorities and roles are set at our AGM
against the charity’s mission and objectives.
Relationship with any related
parties		 Para 1.51 Upon securing the necessary funds for the
construction project, Blue Box Belper will enter
into a 30-year lease agreement with Amber Valley
Borough Council, for the land on which the new
Blue Box Community Centre will be built. Blue
Box Belper will also enter an agreement with

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

Belper Town Council for them to become the successor to the lease, should the building prove to be financially unsustainable.

Reference and Administrative details

Charity name Blue Box Belper
Other name the charity uses Blue Box Community Organisation
Registered charity number 1178483
Charity’s principal address 85 Mill Lane, Belper, Derbyshire, DE56 1LH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7		 Trustee name Office (if any) Dates acted if
not for whole
**year **		 Name of person (or body)
entitled to appoint trustee (if
any)
Thomas Wyke Chair
Jonathan Ward Vice Chair
Sarah Thackeray Treasurer
John Nelson N/A
Cllr Jyoti Wilkinson N/A until 29/11/20 Belper Town Council
Eleanor Wyke N/A
Cllr MaryDwyer N/A from 04/01/21 Belper Town Council

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BLUE BOX BELPER

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Thomas Wyke Sarah Thackeray Position (eg Secretary, Chair, etc) Chairperson Treasurer Date 10/07/2021

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BLUE BOX BELPER

INDEPENDENT EXAMINERS REPORT

YEAR ENDED 31 MARCH 2021

Independent Examiner's Report to the Trustees of Blue Box Belper

I report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 13 to 16 .

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Grteen Lane Derby

Date

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BLUE BOX BELPER

RECEIPTS AND PAYMENTS ACCOUNT

YEAR ENDED 31 MARCH 2021

2020
Total
£
18884
Opening Balance
Receipts
14379
Grants
note 1
6198
Fundraising
2086
Donations
0
Sundry
22663
Payments
417
Room hire
317
Insurance
338
Printing, stationery and website
1258
Fees
0
Sports & Youth activity
96
Outings and refreshments
0
Training
0
Travel expenses
7
Sundry
2432
20230
Net Movement of Funds
0
Transfer between funds
39115
Closing Balance		 2021
Unrestricted
Fund
Designated
Fund
Restricted
Fund
Total
£
£
£
£
2030
36885
200
39115
0
2779
0
2779
37
0
0
37
1595
0
0
1595
436
0
0
436
2067
2779
0
4847
0
0
0
0
317
0
0
317
301
0
0
301
250
0
0
250
0
7414
0
7414
0
0
0
0
96
0
0
96
0
0
0
0
0
0
0
0
963
7414
0
8377
1104
-4635
0
-3530
-973
1173
-200
0
2161
33423
0
**35584 **

- 13 -

BLUE BOX BELPER STATEMENT OF ASSETS AND LIABILITIES

AS AT 31 MARCH 2021

2020
£
0		 Fixed Assets
Monetary assets
Bank balance
Cash
Less liabilities
Net Assets
Chair
Treasurer		 2021
£
0
0
38953
161		 0
35423
161
39115 **35584 **
0 0
39115 **35584 **
Date
Date

- 14 -

BLUE BOX BELPER

NOTES TO THE ACCOUNTS

YEAR ENDED 31[ST] MARCH 2021

Note 1 Grants

Derbyshire County Council
Morrisons
WF Southall Trust
Belper Town Council
Open Gate		 Unrestricted Designated
Restricted
Total
2021
Total
2020
£
£
£
£
£
0
0
0
0
10379
0
0
0
0
1000
0
0
0
0
3000
0
279
0
279
0
0
2500
0
2500
0
0
2779
0
2779
14379

Note 2 Restricted Funds

Note 2
Restricted Funds
Transfer
Closing Between Closing
Balance Income Expenditure Funds Balance
£ £ £ £ £
Fleet Arts 200 0 0 -200 0
200 0 0 -200 0

- 15 -

BLUE BOX BELPER

NOTES TO THE ACCOUNTS

YEAR ENDED 31[ST] MARCH 2021

Note 3

Designated Funds

Construction Project

Morrisons Foundation
WF Southall Trust
Belper Town Council
Golden Giving
Open Gate
Individual gift
Construction project funds raised by various means
Derbyshire County Council and Belper Town Council
Newsletters
Welcome Packs
Ongoing annual running costs (insurance, accounts, website)
Detached Youth Project - Derbyshire County Council
Total Designated Funds		 £
1000
3000
5000
1000
2500
3000
15500
14511
206
66
272
660
2480
33423

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