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2022-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1[st] January 2022 31st December 2022

From To

Section A Reference and administration details

Charity name Surrey Heath Tree Wardens

Other names charity is known by SHTW

Registered charity number (if any) 1178478

Charity's principal address c/o 23 Larchwood Glade

Camberley

Surrey Postcode GU15 3UW

Names of the charity trustees who manage the charity

Trustee name Office (if any)

Dates acted if not for whole year

Name of person (or body) entitled to appoint trustee (if any)

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Constitution

May 2023

1

How the charity is constituted (eg. trust, association, company)

Charitable Incorporate Organisation with Members

Trustee selection methods (eg. appointed by, elected by)

Trustees may be appointed by the Board of Trustees. New Trustees are then approved at the next AGM along with any Trustees seeking re-approval.

Any member may propose a Trustee at the AGM provided one month’s notice is given in writing to the Secretary and the proposal is signed by two other members as proposer and seconder together with a signed statutory declaration by the person proposed that they would accept the position and are a proper and fit person to be a Trustee.

Section C Objectives and activities

The objects of the CIO are:

To promote for the benefit of the public in Surrey Heath and neighbouring areas the conservation protection and improvement of the physical and natural environment by promoting biological diversity.

To advance the education of the public in the conservation, protection and improvement of the physical and natural environment.

Surrey Heath Tree Wardens undertakes:

The trustees have at all times had regard to the guidance issued by the Charity Commission on public benefit.

Our charity is exclusively based on volunteers and does not employ or pay anyone to carry out work on its behalf. Our volunteers are fully recognised by us as our main resource in delivering our charitable objectives.

2

May 2023

Section D Achievements and performance

We have been supporting this lovely Community owned, mainly Beech Woodland, for 3 years. During 2022 we cut out much Laurel and Holly to reinstate the understory. Our efforts over the years have allowed hundreds of Native (Beech, Birch and Oaks) to self-plant, root and grow. As at Warren Wood, we have also put up many Bat and Bird Boxes a number of which are now being used. In Spring 2022 we put in a Dead Hedge around part of the traditional pond to protect Frog and Toad spawning areas from disturbance, and also allow an area for the Ducks to rest on land not easily chased off by dogs and children. This action was hugely appreciated by visitors and management alike. For the future, we envisage continuing cutting out the invasive species and also restricting their regrowth. In 2023 we have already planted near on 100 new saplings in a cleared area where senior trees have succumbed

3

May 2023

Section D Achievements and performance

to “old age”. Our volunteer numbers at this site have varied from 4 to sometimes 7, 8 or more at work parties.

- R M A Sandhurst GU15 4PQ Woodland Maintenance and Ivy Reduction

This was a new site for us in 2022, and is not without its challenges due to security protocols and staff communications. However, we have overcome these challenges so far, and much enjoyed our efforts. We were invited to work with RMA as the trees planted in the late 1800s are very much mature now and need a helping hand to overcome the Ivy and some under story competition.

Volunteer numbers on this project are about 8 to 10 per session which, considering that we work there one Saturday per month, and all helpers have to be security cleared, which takes time, I feel is very acceptable.

Frimley Green Recreation Ground and Woodland - GU16 6LB Planting approx. 1,000 saplings This, we thought, would be a “one off” task to support SHBC to plant a 350m Hedgerow around three sides of the area to provide screening for houses adjacent to the site and also to create a nature corridor. Sadly, although the planting took place in March 2022 the vast majority of the saplings perished due to last year’s drought. This has necessitated our having to mostly replant the area again in January this year 2023. At the original planting it was lovely to be supported by the Ahmadiyya Muslim Community Ladies, who had approached us as they wished to support the H.R.H. Green Canopy Campaign. In total we had 32 Volunteers at the original planting, a wonderful achievement!

This was a wonderful project for us to be involved with. Although the concept wasn’t ours, it was in fact the brain child of The West End Village

May 2023

4

Section D Achievements and performance

Society who raised the money to purchase the trees and sorted out the planting area with SHBC. We were, however, involved in getting the scheme accepted by the Council and for the land use to be agreed. On the day in November 2022, 32 people, including many from WEVS, our Volunteers and Surrey Heath Green Spaces Team made up the “expert” planting Team. The Orchard includes many varieties of fruit, including a Walnut Tree! This project is certainly a legacy that will be appreciated by the Community for many decades to come.

May 2023

5

Section E Financial review

Brief statement of the charity’s policy on reserves

Surrey Heath Tree Wardens retains a £500 reserve in accordance with our Reserves Policy for the purpose of supporting an orderly shutdown of activities if the charity were to encounter an event or events that meant the charity ceased to be viable.

Details of any funds materially in deficit

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Jerry Brownlee Full name(s) Trefor Ian James Hogg Position (eg Secretary, Chair Vice Chair Chair, etc) Date 9[th] May 2023

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May 2023

----- Start of picture text -----
Charity Name No (if any)
Surrey Heath Tree Wardens 1178478
Receipts and payments accounts
For the period Period start date Period end date
To
from 1/1/2022 12/31/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Company Donation (Waitrose) 1,500 - - 1,500
Surrey Heath Lottery 218 - - 218
Company Donation Amazon 5 - - 5
SHBC Mayors Charity - - - -
Windlesham Pram Race - - - -
- - - -
- - - -
- - - -
1,723 - - 1,723
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 1,723 - - 1,723
A3 Payments
Equipment Purchases 295 - - 295
Purchase of Trees 500 - - 500
Tool Maintenance 35 - - 35
Insurance 138 - - 138
Website 99 - - 99
Volunteer Refreshments 65 - - 65
Volunteer Training (First Aid) 30 - - 30
Misc - - - -
- - - -
Sub total [ 1,161 ] - - 1,161
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 1,161 - - 1,161
Net of receipts/(payments) 561 - - 561
A5 Transfers between funds - - - -
A6 Cash funds last year end 3,624 - - 3,624
Cash funds this year end 4,185 - - 4,185
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted
Categories Details funds funds
B1 Cash funds Lloyds Bank Lewisham (309089)
Total cash funds		 to nearest £
4,185
-
-
4,185


to nearest £
-
-
-
-
(agree balances with receipts and payments
account(s))		 OK OK
Unrestricted Restricted
funds funds
B2 Other monetary assets Details to nearest £
-
-
-
-
-
-




to nearest £
-
-
-
-
-
-
B3 Investment assets Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
B4 Assets retained for the Details Fund to which
asset belongs		 Cost (optional)
-
charity’s own use






-
-
-
-
-
-
-
-
Fund to which Amount due
B5 Liabilities Details liability relates



-
-
-
-
-
(optional)
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name

Signed by one or two trustees on behalf of all the trustees

----- Start of picture text -----
CC16a
----- End of picture text -----

Last year

to the nearest £

----- Start of picture text -----
1,000
286
5
1,500
500
-
-
-
3,291
----- End of picture text -----

3,291

690 - - 133 99 - - 70 - 992

992 2,299 - - 2,299

Endowment funds

to nearest £ - - - -

OK

Endowment funds to nearest £ - - - - - -

Current value (optional) - - - - -

Current value (optional) - - - - - - - - - When due (optional)

Date of approval