Trustees’ Annual Report for the period
From :1[st] January 2020 to 31[st] December 2020
Charity name: Surrey Heath Tree Wardens
Charity registration number: 1178478
Objectives and Activities
| Summary of the objectives of Surrey Heath Tree Wardens |
TO PROMOTE FOR THE BENEFIT OF THE PUBLIC IN SURREY HEATH AND NEIGHBOURING AREAS THE CONSERVATION, PROTECTION AND IMPROVEMENT OF THE PHYSICAL AND NATURAL ENVIRONMENT BY PROMOTING BIOLOGICAL DIVERSITY. TO ADVANCE THE EDUCATION OF THE PUBLIC IN THE CONSERVATION, PROTECTION AND IMPROVEMENT OF THE PHYSICAL AND NATURAL ENVIRONMENT. |
|---|---|
| Summary of our main activities in relation to those purposes. |
Surrey Heath Tree Wardens: • Runs Events to foster community involvement in providing support and care for Trees and the Environment • Provides advice and education on the value of Trees and Tree Protection • Fosters the growing and planting of Trees Through our volunteers acts to improve woodlands, green Spaces and other areas |
| Statement on Public Benefit |
As a registered charity Surrey Heath Tree Wardens is committed to demonstrating the benefits its work provides throughout Surrey Heath and surrounding areas for individuals, the community and the widerpublic. |
Achievements and Performance
Conservation Due to the Coronavirus pandemic Surrey Heath Tree Wardens’ activities have been limited during 2020 as we have followed the guidance from the Tree Council to suspend volunteering activities during the lockdowns. Accordingly, on site conservation work was restricted to just 3 months of the year, spread over four sites we are currently supporting;
- Crawley Ridge Junior School GU15 2AJ. There
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were no working visits and purely advisory work • Windlesham Field of Remembrance GU20 -6AA -- Clearance of invasive species, and the donation and putting up of bird boxes. • Warren Woods, Frimley GU16 8SW we continued our clearance of invasive non-native species and replanting work to restore the understory with appropriate young trees. We have now completed the restoration of approximately a quarter of this Ancient Woodland. • Holy Trinity School, West End, GU24 9QL, we donated and planted four fruit trees for educational purposes and planted two areas with young trees which will grow to protect the school grounds from oversight by new housing developments. We also assisted Cordwalles Junior School to carry out planting of native tree whips and with their application to the Tree Council for a grant to enable the purchase of cherry trees for their orchard. Education Apart from a limited amount of field training for our volunteers we were not able to carry out any Educational projects during the year due to the limitations imposed by the lockdowns.
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Financial Review
| Financial | Review |
|---|---|
| Review of the charity’s financial position at the end of the period |
Total Income for 2020 £514 Total Expenditure for 2020 £835 Total Funds at Year End £1325 Additional funds were expected as one of the Surrey Heath Mayor’s charities for 2019-2020 but these were delayed to 2021 due to the pandemic. |
| Statement explaining the policy for holding reserves stating why they are held |
Surrey Heath Tree Wardens retains a small reserve in accordance with our Reserves Policy for the purpose of supporting an orderly shutdown of activities if the charity were to encounter an event or events that meant the charity ceased to be viable. |
Structure, Governance and Management
| Constitution | Constitution approved by the Charity Commission dated 22ndMay 2018 |
|---|---|
| How is the charity constituted? |
Surrey Heath Tree Wardens is a Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Trustees may be appointed by the Board of Trustees. New Trustees are then approved at the next AGM along with any Trustees seeking re-approval. Any member may propose a Trustee at the AGM provided one month’s notice is given in writing to the Secretary and the proposal is signed by two other members as proposer and seconder together with a signed statutory declaration by the person proposed that they would accept the position and are a proper and fit person to be a Trustee. |
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Reference and Administrative details
| Charity name | Surrey Heath Tree Wardens |
|---|---|
| Other name the charity uses | SHTW |
| Registered charitynumber | 1178478 |
| Charity’s principal address | c/o 23 Larchwood Glade, Camberley, Surrey GU15 3UW |
Trustees
| Trustees | |
|---|---|
| Trustee name | Office (if any) |
| Trefor Hogg | Chair |
| Jerry Brownlee | Vice-Chair |
| Savitri Kegge | Treasurer |
| Yvette Ellen Jones | Secretary |
| Attieh Tavanayan Fard | Trustee and Honorary Solicitor |
| Phil Green | Trustee |
| Timothy John Britt Searle | Trustee |
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Trefor Hogg Position Chair Date
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Charity Name No (if any)
Surrey Heath Tree Wardens 1178475
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/12/2019 31/12/2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations Waitrose 276 - - 276
Surrey Lottery 238 - - 238 1,892
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
514 - - 514 1,892
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 514 - - 514 1,892
A3 Payments
Insurance 133 - - 133 -
Web Domain 99 - - 99 -
Labels/First Aid Equip. 99 - - 99 -
Renewals BWVT and TCV 20 - - 20 -
Surrey Heath Show 50 - - 50 -
Fruit Trees for Holy Trinity School 100 - - 100 -
Shenzhenshi 94 - - 94 -
T-shirts, pouches 151 - - 151 1,492
Misc. 89 - - 89 -
Sub total [ 835 ] - - 835 1,492
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 835 - - 835 1,492
Net of receipts/(payments) - 321 - - - 321 400
A5 Transfers between funds - - - -
A6 Cash funds last year end 1,646 - - 1,646 1,646
Cash funds this year end 1,325 - - 1,325
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CCXX R1 accounts (SS)
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Cash in Bank Details Details Details Signature Trefor Hogg |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,325 - - - - - 1,325 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Trefor Hogg |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 4th March 2020 |
CCXX R2 accounts (SS)
10/04/2021
2