2025-05-31-accounts - Wyeplay

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

WYEPLAY

(Charitable Incorporated Organisation)

REPORT AND FINANCIAL STATEMENTS

PERIOD ENDED 31[st] May 2025

Charity Number: 1178476

WYEPLAY

INDEX TO THE FINANCIAL STATEMENTS

	Pages
Report of the Trustees	1 – 4
Report of the Independent Examiners	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the Financial Statements	8 – 11

WYEPLAY

REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31st May 2025

The trustees present their report and financial statements for the period ending 31st May 2025.

Reference and Administrative Information

Charity Name: Wyeplay Charity Registered Number: 1178476 Registered Office: Lakeside Three Ashes Hereford HR2 8LZ Trustees: Susannah Jones (Chair) Zoe Williams (Treasurer) Davina Diamond (Trustee) Jess Parsons (Trustee) Emma Burnell (Secretary) Independent Examiner: Kings Accountancy Limited Suite 2 Offices Cantilupe Road Ross on Wye HR9 7AN

WYEPLAY

Structure, Governance and Management

The Trustees present their report and financial statements for the period ended 31st May 2025.

Governing Document

The charity is a Charitable Incorporated Organisation (CIO), incorporated on 8[th] May 2018. It is governed by a Constitution of a CIO whose only voting members are its charity trustees

The charity is registered under the Charity Commission, reference number 1178476.

Appointment of Trustees

Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Trustees Induction and Training

The charity trustees will make available to each new charity trustee, on or before his or her first appointment:

(a) a copy of the current version of this constitution; and
(b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.

Organisational Structure

Wyeplay is managed by the 5 trustees listed on page 1 of these accounts. The minimum number of trustees required is 3 and the maximum number is 8. A Chair is appointed by the trustees to manage the day-to-day operations of the charity.

Risk Management

The major risks to which the charity are exposed, as identified by the trustees, have been reviewed and systems have been established to mitigate those risks.

Objectives and Activities

The objects of the organisation are to promote for the benefit of the inhabitants of Herefordshire and the surrounding area the provision of facilities for recreation or other leisure time occupation of children up to the age of 5 who have need of such facilities by reason of their youth, infirmity or disablement, financial hardship or social and economic circumstances in the interests of social welfare and with the object of improving their conditions of life, by the provision of soft-play facilities.

How our activities deliver public benefit

The Trustees have had regard to Charity Commission guidance on public benefit. We deliver public benefit via providing soft-play sessions for the use of inhabitants of Herefordshire, in the interests of social welfare and with the object of improving the conditions of life for users.

2 –

WYEPLAY

Achievements and Performance

Wyeplay runs 5 soft play sessions in Herefordshire every week during term time to include SEN sessions.

Each week the sessions have a theme and include a craft table, alongside the soft play, story and snack time.

Financial Review

The net incoming resources for the year amounted to £23,924 (2024 net outgoing resources of £17,051) comprising of a current period surplus on unrestricted funds of £8,924 and surplus on restricted funds of £15,000 after transfers between funds.

The principal sources of funding were Grants and Donations £52,125 and takings from the session bookings £9,675.

Reserves Policy

It is the policy of the charity to maintain unrestricted funds which are free reserves of the charity, at a level which equates to approximately six months total expenditure. Unrestricted funds were above this amount at 31[st] May 2025.

Investment Powers and Policy

Under the constitution, the charity has the power to invest monies not immediately required for its purpose in or upon such investments, securities, or property as may be thought fit. No such investments have been made during the year.

3 –

WYEPLAY

Responsibilities of the Trustees

Law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:

select suitable accounting policies and then apply them consistently;
observe the methods and principals in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:

(a) to exercise his or her powers and to perform his or her functions in his or her capacity as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and

(b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:

(i) any special knowledge or experience that he or she has or holds himself or herself out as having; and, (ii) if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.

Approved by the Council of Trustees on 30[th] March 2026 and signed on its behalf by:

Susannah Jones (Chair) Zoe Williams (Treasurer)

WYEPLAY

Independent Examiners Report for the Period Ended 31[st] May 2025

Independent examiner's report to the Trustees of WyePlay

I report on the accounts of the charity for the period ended 31[st] May 2025, which are set out on pages 6 to 11.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:

accounting records were not kept in accordance with section 130 of the Charities Act or
the accounts do not accord with the accounting records

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mrs Michelle Kings For and on behalf of Kings Accountancy Ltd Chartered Accountants Suite 2 Offices Cantilupe Road Ross-on-Wye Herefordshire HR9 7AN

Date: 30[th] March 2026

WYEPLAY

Consolidated statement of financial activities (including income and expenditure account) For the period ended 31st May 2025

UNRESTRICTED FUNDS RESTRICTED FUNDS NOTES £ £ Incoming Resources Incoming resources from charitable activities Takings 9,675 - Incoming resources from generated funds Voluntary income: Donations and grants 2 33,542 18,583 Activities for generating funds: Fundraising - - Other Income 345 Total Incoming Resources 43,562 18,583 Resources Expended Costs of generating funds: Fundraising - - Charitable activities 3 37,549 - Governance costs 672 - Total Resources Expended 38,221 - Net Incoming Resources Before Transfers (net income for the period) 5,341 18,583 Gross transfers between funds 4 3,583 (3,583) Net incoming/ (outgoing) resources before other recognised gains/ losses 8,924 15,000 Other recognised gains/losses Other gains/ (losses) - - Net movement in funds 8,924 15,000 Balances brought forward 27,373 153 Balances carried forward at 31st May 2025 36,297 15,153	31/05/2025 TOTAL FUNDS 9,675 52,125 - 345 62,145 - 37,549 672 38,221 23,924 - 23,924 - 23,924 27,526 51,450	31/05/2024 TOTAL FUNDS 9,817 34,033 - 1,196
		45,046
		- 27,335 660
		27,995
		17,051 -
		17,051 -
		17,051 10,475
		27,526

The notes on pages 8 to 11 form part of these financial statements.

The results for the period derive from continuing activities and there are no other gains and losses recognised in the period.

6 –

WYEPLAY

Balance sheet as at 31st May 2025

31st May 2025 2,718 645 48,734 49,379 (647) 48,732 51,450 36,297 - 15,153 51,450	31st May 2025 2,718 645 48,734 49,379 (647) 48,732 51,450 36,297 - 15,153 51,450	2024 £ - 27,526
49,379 (647)

		27,526
	36,297 - 15,153 51,450	27,373 - 153 27,526

Approved by the Council of Trustees on 30[th] March 2026 and signed on its behalf by

Susannah Jones (Chair) Zoe Williams (Treasurer)

The notes on pages 8 to 11 form part of these financial statements

7 –

WYEPLAY

NOTES TO THE FINANCIAL STATEMENTS for the period ended 31st May 2025

1. ACCOUNTING POLICIES

1.1 Basis of preparation

The financial statements have been prepared in accordance with the Charities SORP (FRSSE) ‘Accounting and reporting by charities: statement of Recommended Practice’ applicable to the charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller entities (effective January 2015).

1.2 Incoming Resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Where donors specify that donations and grants given to the charity must be used in future accounting periods, the income is deferred until these periods.

1.3 Resources Expended and Allocation of Costs

Resources expended are included in the SOFA on an accruals basis, inclusive of irrecoverable VAT.

Costs of generating funds comprise the costs associated with generating fundraising income.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource.

1.4 Fixed Assets

Fixed assets are stated at cost less accumulated depreciation. Motor vehicles are depreciated over 4 years on a straight line basis. All other fixed assets are depreciated over 5 years on a straight line basis.

1.5 Fund Accounting

Restricted funds are to be used for specific purposes laid down by the donor. Expenditure which meets these criteria is allocated against the fund.

Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes. Designated funds are funds set aside by the Trustees out of unrestricted general funds for specific future purposes or projects.

1.6 Realised Gains and Losses

All gains and losses are taken to the statement of financial activities as they arise.

8 –

WYEPLAY

NOTES TO THE FINANCIAL STATEMENTS for the Period Ended 31st May 2025 /continued

2. VOLUNTARY INCOME

E F Bulmer Fund Albert Hunt Baron Davenport Yapp Charitable Trust Brailsford John Middlemore Charity Herefordshire Community Foundation The Eveson Trust Mumford Memorial Trust Howard Bulmer Charitable Trust The Foyle Foundation Hereford Society for aiding the Industrious HCF - Bulmer Gilmore Fund Ross Town Council Herefordshire Masonic Trust Tesco Groundwork BBC Children in need William Cadbury Foundation Vitruvian Lodge, Ross Co-op Community Fund Hereford Council Community Support Fund The Rowlands Trust Marks Benevolent Fund Blakemore Foundation National Lottery Community Fund Other donations	Unrestricted £ - 3,000 - 3,000 3,000 - - 1,000 - - - 500 5,000 - - - 5,040 500 1,000 5,500 - - - 200 5,000 802 33,542	Restricted £ - - - - 5,000 - - - - - - - - - - - - - - - 3,583 5,000 5,000 - - - 18,583	2025 Total £ - 3,000 - 3,000 8,000 - - 1,000 - - - 500 5,000 - - - 5,040 500 1,000 5,500 3,583 5,000 5,000 200 5,000 802 52,125	2024 Total £ 5,000 2,000 1,000 3,000 3,000 2,000 1,000 1,000 4,000 5,000 3,000 1,100 1,000 520 500 500 - - - - - - - - - 413 34,033

3. ANALYSIS OF CHARITABLE EXPENDITURE

Insurance Hall hire Depreciation Staff wages Pensions Storage Motor costs General expenses Bank charges Website / booking system	Unrestricted 31st May 2025 £ 674 4,999 906 26,512 298 1,832 2,036 - - 292 37,549	Restricted 31st May 2025 £ - - - - - - - - -	Total 2025 £ 674 4,999 906 26,512 298 1,832 2,036 - - 292 37,549	Total 2024 £ 525 4,021 - 19,818 1,768 1,061 10 - 132
				27,335

4. TRANSFERS BETWEEN FUNDS

£3,583 has been transferred from restricted reserves to unrestricted due to the purchase of equipment included in fixed assets from a restricted grant.

9 –

WYEPLAY

NOTES TO THE FINANCIAL STATEMENTS for the Period Ended 31st May 2025 /cont

5. STAFF COSTS

Salaries Pension contributions	2025 2024 £ £ 26,512 19,818 298 - 26,810 19,818

The average number of employees during the period was 3 (2024 – 3).

6. TRUSTEES REMUNERATION AND RELATED PARTY TRANSACTIONS

No payments were made to Trustees, other than reimbursement of actual costs incurred.

7. TANGIBLE FIXED ASSETS

COST: As at 1stJune 2024 Additions Disposals As at 31st May 2025 DEPRECIATION As at 1stJune 2024 Charge for Period Disposals As at 31st May 2025 NET BOOK VALUE As at 31stMay 2024 As at 31st May 2025 8. DEBTORS Prepayments 9. CREDITORS Trade creditors Accrued expenses Other creditors	Motor Vehicles £ 4,500 - - 4,500 4,500 - - 4,500 - -	Equipment £ 5,332 3,624 - 8,956 5,332 906 - 6,238 - 2,718	Equipment £ 5,332 3,624 - 8,956 5,332 906 - 6,238 - 2,718		Total £ 9,832 3,624 - 13,456 9,832 906 - 10,738 - 2,718 31st May 2024 £ 774





			31st May 2025 £ 852 852 31st May 2025 £ - 600 47 647
					774
					31st May 2024 £ 130 600 86 816

10 -

WYEPLAY

NOTES TO THE FINANCIAL STATEMENTS for the Period Ended 31st May 2025 /cont.

10. ANALYSIS OF NET ASSETS BETWEEN FUNDS

		Unrestricted	Designated	Restricted	Total
		Funds	Funds	Funds	Funds
		£	£	£	£
	Tangible fixed assets	2,718	-	-	2,718
	Current assets	34,226	-	15,153	49,379
	Current liabilities	(647)	-	-	(647)
Net	assets at 31st May 2025	36,297	-	15,153	51,450
11.	MOVEMENTS IN
	FUNDS

Tangible fixed assets Current assets Current liabilities Net assets at 31st May 2025 11. MOVEMENTS IN FUNDS	Tangible fixed assets Current assets Current liabilities Net assets at 31st May 2025 11. MOVEMENTS IN FUNDS	Unrestricted Funds £ 2,718 34,226 (647) 36,297	Designated Funds £ - - - -	Restricted Funds Total Funds £ £ - 2,718 15,153 49,379 - (647) 15,153 51,450	Restricted Funds Total Funds £ £ - 2,718 15,153 49,379 - (647) 15,153 51,450

Restricted funds Herefordshire Community Foundation Marks Benevolent Fund The Rowlands Trust Brailsford Hereford Council Community Support Fund Unrestricted funds - general - designated	At 31/05/24 £ 153 - - - - 153 27,373 -	Incoming Resources (including gains) £ - 5,000 5,000 5,000 3,583 18,583	Outgoing Resources (including losses) £ - - - - - - (38,221) -	Transfers £ - - - - (3,583) (3,583) 3,583	At 31/05/25 £ 153 5,000 5,000 5,000 -
					15,153
		43,562 -			36,297 -

Purposes of restricted funds

Herefordshire Community Foundation - this grant was received to purchase new mats which have been purchased in a prior year, although the actual cost was slightly less than the grant received hence the balance carried forward which will be spent on mats purchased in the future.

Marks Benevolent Fund, The Rowlands Trust and Brailsford have each granted £5,000 towards a new van which was purchased in June 2025 so will be reflected in next years accounts.

Hereford Council Community Support Fund – this grant was towards new equipment which has been purchased during the year and is included in fixed assets.

All other grants received were towards general running costs.

11 -