## **WYEPLAY**
**(Charitable Incorporated Organisation)**
## **REPORT AND FINANCIAL STATEMENTS**
**PERIOD ENDED 31[st] May 2022**
**Charity Number: 1178476**
## **WYEPLAY**
## **INDEX TO THE FINANCIAL STATEMENTS**
||Pages|
|---|---|
|Report of the Trustees|1 – 4|
|Report of the Independent Examiners|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 – 11|
## **WYEPLAY**
## **REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31st May 2022**
The trustees present their report and financial statements for the period ending 31st May 2022.
|**Reference and Administrative Information**||
|---|---|
|Charity Name:|Wyeplay|
|Charity Registered Number:|1178476|
|Registered Office:|Lakeside|
||Three Ashes|
||Hereford|
||HR2 8LZ|
|Trustees:|Graham Feeney (Treasurer)|
||Susannah Jones (Chair)|
||Katherine Mead (Secretary)|
||Davina Diamond|
||Jody Hyndman|
||Zoe Williams|
|Independent Examiner:|Kings Accountancy Limited|
||Suite 2 Offices|
||Cantilupe Road|
||Ross on Wye|
||HR9 7AN|
- 1 -
## **WYEPLAY**
## **Structure, Governance and Management**
The Trustees present their report and financial statements for the period ended 31st May 2022.
## Governing Document
The charity is a Charitable Incorporated Organisation (CIO), incorporated on 8[th] May 2018. It is governed by a Constitution of a CIO whose only voting members are its charity trustees
The charity is registered under the Charity Commission, reference number 1178476.
## Appointment of Trustees
Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## Trustees Induction and Training
The charity trustees will make available to each new charity trustee, on or before his or her first appointment:
- (a) a copy of the current version of this constitution; and
- (b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
## Organisational Structure
Wyeplay is managed by the 6 trustees listed on page 1 of these accounts. The minimum number of trustees required is 3 and the maximum number is 8. A Chair is appointed by the trustees to manage the day-to-day operations of the charity.
## Risk Management
The major risks to which the charity are exposed, as identified by the trustees, have been reviewed and systems have been established to mitigate those risks.
## **Objectives and Activities**
The objects of the organisation are to promote for the benefit of the inhabitants of Herefordshire and the surrounding area the provision of facilities for recreation or other leisure time occupation of children up to the age of 5 who have need of such facilities by reason of their youth, infirmity or disablement, financial hardship or social and economic circumstances in the interests of social welfare and with the object of improving their conditions of life, by the provision of soft-play facilities.
## How our activities deliver public benefit
The Trustees have had regard to Charity Commission guidance on public benefit. We deliver public benefit via providing soft-play sessions for the use of inhabitants of Herefordshire, in the interests of social welfare and with the object of improving the conditions of life for users.
- 2 –
## **WYEPLAY**
## **Achievements and Performance**
Wyeplay runs 4 soft play sessions in Herefordshire every week during term time.
Each week the sessions have had a theme and include a craft table, alongside the soft play, story and snack time.
## **Financial Review**
The net outgoing resources for the year amounted to £12,726 (2021 net incoming resources £11,064) comprising of a current period deficit on unrestricted funds of £8,191 and deficit on restricted funds of £4,535 after transfers between funds.
The principal sources of funding were Grants and Donations £7,931 and takings from the sessions £6,668.
## Reserves Policy
It is the policy of the charity to maintain unrestricted funds which are free reserves of the charity, at a level which equates to approximately six months total expenditure. Unrestricted funds have remained above this level throughout the year.
## Investment Powers and Policy
Under the constitution, the charity has the power to invest monies not immediately required for its purpose in or upon such investments, securities, or property as may be thought fit. No such investments have been made during the year.
- 3 –
## **WYEPLAY**
## **Responsibilities of the Trustees**
Law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principals in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:
(a) to exercise his or her powers and to perform his or her functions in his or her capacity as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and
(b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:
- (i) any special knowledge or experience that he or she has or holds himself or herself out as having; and, (ii) if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.
Approved by the Council of Trustees on 27[th] March 2023 and signed on its behalf by:
Graham Feeney (Treasurer) Susannah Jones (Chair)
4 -
-
## **WYEPLAY**
## **Independent Examiners Report for the Period Ended 31[st] May 2022**
## _Independent examiner's report to the Trustees of WyePlay_
I report on the accounts of the charity for the period ended 31[st] May 2022, which are set out on pages 6 to 11.
## _Respective responsibilities of trustees and examiner_
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## _Basis of independent examiner’s statement_
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## _Independent examiner's statement_
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs Michelle Kings For and on behalf of Kings Accountancy Ltd Chartered Accountants Suite 2 Offices Cantilupe Road Ross-on-Wye Herefordshire HR9 7AN
Date: 27[th] March 2023
- 5 -
## **WYEPLAY**
**Consolidated statement of financial activities (including income and expenditure account) For the period ended 31st May 2022**
|**UNRESTRICTED**
**FUNDS**
**RESTRICTED**
**FUNDS**
**NOTES**
**£**
**£**
**Incoming Resources**
**Incoming resources from**
**charitable activities**
Takings
6,668
-
**Incoming resources from**
**generated funds**
Voluntary income:
Donations and grants
2
7,931
-
Activities for generating funds:
Fundraising
285
-
**Total Incoming Resources**
14,884
-
**Resources Expended**
**Costs of generating funds:**
Fundraising
-
-
**Charitable activities**
3
22,445
4,535
**Governance costs**
630
-
**Total Resources Expended**
23,075
4,535
**Net Incoming Resources**
**Before Transfers**
**(net income for the period)**
(8,191)
(4,535)
Gross transfers between funds
4
-
-
**Net incoming/ (outgoing) resources**
**before other recognised gains/ losses**
(8,191)
(4,535)
**Other recognised gains/losses**
Other gains/ (losses)
-
-
**Net movement in funds**
(8,191)
(4,535)
**Balances brought forward**
24,060
4,688
**Balances carried forward at**
**31st May 2022**
15,869
153|**31/05/2022**
**TOTAL**
**FUNDS**
6,668
7,931
285
14,884
-
26,980
630
27,610
(12,726)
-
(12,726)
-
(12,726)
28,748
16,022|
|---|---|
The notes on pages 8 to 11 form part of these financial statements.
The results for the period derive from continuing activities and there are no other gains and losses recognised in the period.
- 6 –
## **WYEPLAY**
## **Balance sheet as at 31st May 2022**
|Notes
**Fixed assets**
Tangible assets
7
**Current assets**
Debtors
8
Cash at bank and in hand
**Creditors:**
Amounts falling due within one year
9
**Net current assets**
**Total assets less current liabilities**
**Capital and reserves**
General Reserves
-
Unrestricted Funds
10
- Designated Funds
10
Restricted Funds
10|**31st May 2022**
1,068
229
15,497
15,726
(772)
14,954
16,022
15,869
-
153
16,022|**31st May 2022**
1,068
229
15,497
15,726
(772)
14,954
16,022
15,869
-
153
16,022|**31st May**
**£**
622
25,942
26,564
(1,075)|**2021**
**£**
3,259
25,489|
|---|---|---|---|---|
||15,726
(772)||||
||||||
|||||28,748|
|||15,869
-
153
16,022||24,060
-
4,688
28,748|
## **Approved by the Council of Trustees on 27[th] March 2023 and signed on its behalf by**
Graham Feeney (Treasurer) Susannah Jones (Chair)
The notes on pages 8 to 11 form part of these financial statements
- 7 –
## **WYEPLAY**
## **NOTES TO THE FINANCIAL STATEMENTS for the period ended 31st May 2022**
## **1. ACCOUNTING POLICIES**
- **1.1 Basis of preparation**
The financial statements have been prepared in accordance with the Charities SORP (FRSSE) ‘Accounting and reporting by charities: statement of Recommended Practice’ applicable to the charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller entities (effective January 2015).
## **1.2 Incoming Resources**
All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Where donors specify that donations and grants given to the charity must be used in future accounting periods, the income is deferred until these periods.
## **1.3 Resources Expended and Allocation of Costs**
Resources expended are included in the SOFA on an accruals basis, inclusive of irrecoverable VAT.
- Costs of generating funds comprise the costs associated with generating fundraising income.
- Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
- Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity.
- All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource.
## **1.4 Fixed Assets**
Fixed assets are stated at cost less accumulated depreciation. Motor vehicles are depreciated over 4 years on a straight line basis. All other fixed assets are depreciated over 5 years on a straight line basis.
## **1.5 Fund Accounting**
Restricted funds are to be used for specific purposes laid down by the donor. Expenditure which meets these criteria is allocated against the fund.
Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes. Designated funds are funds set aside by the Trustees out of unrestricted general funds for specific future purposes or projects.
## **1.6 Realised Gains and Losses**
All gains and losses are taken to the statement of financial activities as they arise.
- 8 –
## **WYEPLAY**
## **NOTES TO THE FINANCIAL STATEMENTS for the Period Ended 31st May 2022 /continued**
## **2. VOLUNTARY INCOME**
|**Unrestricted**
**Restricted**
**2022**
**Total**
**£**
**£**
**£**
E F Bulmer Fund
Eveson Charitable Trust
John Middlemore Trust
-
-
-
Herefordshire Community Foundation
-
-
-
Lottery Community Fund
-
-
-
Herefordshire Covid support
Asda donations
-
-
-
-
-
-
Baron Davenport
1,000
-
1,000
DMF Ellis
-
-
-
HMRC furlough claim
-
-
-
Prime Foundation
1,134
-
1,134
Brailsford
2,500
-
2,500
Other donations
3,297
-
3,297
7,931
-
7,931
**ANALYSIS OF CHARITABLE EXPENDITURE**
**Unrestricted**
**31st May 2022**
**Restricted**
**31st May 2022**
**Total**
**2022**
**£**
**£**
**£**
Insurance
393
-
393
Hall hire
1,522
3,082
4,604
Depreciation
2,191
-
2,191
Staff wages
16,874
-
16,874
Storage
1,016
416
1,432
Motor costs
General expenses - crafts,
refreshments etc.
111
265
892
77
1,003
342
Telephone
-
-
-
Website / booking system
73
68
141
22,445
4,535
26,980|**2021**
**Total**
**£**
2,000
900
9,979
5,033
-
-
3,000
6,704
-
-
1,225
28,841
**Total**
**2021**
**£**
390
1,444
2,191
14,761
1,352
1,445
502
12
334
22,431|
|---|---|
## **3. ANALYSIS OF CHARITABLE EXPENDITURE**
## **4. TRANSFERS BETWEEN FUNDS**
There were no transfers between funds this year.
## **5. STAFF COSTS**
|Salaries
Employers National Insurance
Pension contributions|**2022**
**2021**
**£**
**£**
16,874
14,761
-
-
-
-
16,874
14,761|
|---|---|
The average number of employees during the period was 3 (2021 – 3).
## **6. TRUSTEES REMUNERATION AND RELATED PARTY TRANSACTIONS**
No payments were made to Trustees, other than reimbursement of actual costs incurred.
- 9 –
## **WYEPLAY**
**NOTES TO THE FINANCIAL STATEMENTS for the Period Ended 31st May 2022 /cont**
## **7. TANGIBLE FIXED ASSETS**
|**COST:**
As at 1stJune 2021
Additions
Disposals
As at 31st May 2022
**DEPRECIATION**
As at 1stJune 2021
Charge for Period
Disposals
As at 31st May 2022
**NET BOOK VALUE**
As at 31stMay 2021
As at 31st May 2022|**Motor**
**Vehicles**
£
4,500
-
-
4,500
3,375
1,125
-
4,500
1,125
-|**Equipment**
£
5,332
-
-
5,332
3,198
1,066
-
4,264
2,134
1,068|**Total**
£
9,832
-
-|
|---|---|---|---|
||||9,832|
||||6,573
2,191
-|
||||8,764|
||||3,259|
||||1,068|
**8. DEBTORS**
|Prepayments
**9.**
**CREDITORS**
Trade creditors
Accrued expenses||**31st May**
**2022**
**£**
229
229
**31st May**
**2022**
**£**
232
540
772|**31st May**
**2021**
**£**
622|
|---|---|---|---|
||||622|
||||**31st May**
**2021**
**£**
625
450
1,075|
- 10 -
## **WYEPLAY**
## **NOTES TO THE FINANCIAL STATEMENTS for the Period Ended 31st May 2022 /cont.**
## **10. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Tangible fixed assets
Current assets
Current liabilities
**Net assets at 31st May 2021**|**Unrestricted**
**Funds**
**£**
1,068
15,573
(772)
15,869|**Designated**
**Funds**
**£**
-
-
-
-|**Restricted**
**Funds**
**Total**
**Funds**
**£**
**£**
-
1,068
153
15,726
-
(772)
153
16,022|
|---|---|---|---|
## **11. MOVEMENTS IN FUNDS**
|**Restricted funds**
Herefordshire Community
Foundation
Lottery Community Fund
**Unrestricted funds**
- general
- designated|**At**
**31/05/21**
**£**
153
4,535
4,688
24,060
-|**Incoming**
**Resources**
**(including**
**gains)**
**£**
-
-
-|**Outgoing**
**Resources**
**(including**
**losses)**
**£**
-
(4,535)
(4,535)
(23,075)
-|**Transfers**
**£**
-
-
-
-|**At**
**31/05/22**
**£**
153
-|
|---|---|---|---|---|---|
||||||153|
|||14,884
-|||15,869
-|
## **Purposes of restricted funds**
**Herefordshire Community Foundation -** this grant was received to purchase new mats which have been purchased in a prior year, although the actual cost was slightly less than the grant received hence the balance carried forward which will be spent on mats purchased in the future.
**Lottery Community Fund** – £9,979 was received to go towards various costs such as hall hire, storage, motor expenses and salaries. £5,444 was spent in the year ended 31[st] May 2021 with the balance being spent in the 2021/22 year.
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