DERSINGHAM VILLAGE CENTRE ASSOCIATION 83 Manor Road, Dersingham, Norfolk, PE31 6LN enquiries@dersinghamvillagecentre.org.uk WWW.DERSINGHAMVILLAGECENTRE.ORG.UK
’ CHAIRMAN S REPORT FOR 2023 ANNUAL GENERAL MEETING
Looking back to last year’s AGM, when we were looking forward to celebrating the Platinum Jubilee of HM Queen Elizabeth, no-one would have thought that we would soon be mourning her death and then preparing for the Coronation of HM King Charles III and Queen Camilla before this year’s meeting.
Activities
We organised two differing events to celebrate the Platinum Jubilee and Coronation both of which sold out. We had some lovely feedback following both events, which would not have been so successful without the support of our wonderful team of volunteers who turn out to help ensure the Centre looks its best (inside and out) for events, prepare and serve food, and clear up afterwards.
They also support our regular activities – Coffee Shops, Friendship Lunches, Village Cinema – which provide opportunities for socialising, making new friends and local access to recent films as well as generating funds for the Centre.
It was a pity to see EH Prior & Sons close recently. They supported our activities by providing good quality meat at a discount, and often cooked and served it; nothing was too much trouble. David Prior held to his pledge to cook the gammon for the Coronation event.
The regular Barn Dance again took place and returns in October.
In December, we joined forces with the Parish Council in inviting all volunteers to Afternoon Tea to say thank you to those who support the Centre and the village.
As winter Sundays can be difficult, we opened the Centre for a couple of hours on the last Sunday for a social get together, January to April. Card games proved very popular, and we are looking at repeating this between October and March.
Financial Matters
Vicky, our Finance Officer, will present the accounts for 2022/23 to the meeting.
Trustees decided to cease the Village Centre Lottery in April. Member numbers were decreasing and it was quite onerous and bureaucratic to manage for a modest income.
Our main Sponsor has ceased their arrangement with us.
Centre Activities and Events together with lettings generate a good income but our costs have increased, so we will be reviewing our hire fees and prices.
We aim to maintain the fabric of the building and furniture and equipment in good order and were able to obtain grant funding to purchase an accessible picnic bench which is located outside the Hub, and 20 new chairs to replace those originally brought in when the Day Centre (Club) moved in to the building.
Trustees
Trustee meetings take place twice a month in order to keep to a reasonable time limit; we currently have two vacancies.
There are ‘sub’ committees for Events, Village Cinema (which include lay volunteers) and Personnel. Working Groups are set up as/when needed for specific projects.
Managed by: Dersingham Village Centre Association Chairman : Mrs Sue Payne Charity No: 1178462
DERSINGHAM VILLAGE CENTRE
Employees
We have two members of staff – a Caretaker and Cleaner – who both often go above and beyond their regular duties to help the Centre run smoothly and efficiently.
Sue Payne
May 2023
Managed by: Dersingham Village Centre Association Chairman : Mr David Collingham Charity No: 1178462
Dersingham Village Centre Sponsored By
INDEPENDEr EXAMINERS REPORT TOTHETR STEES OF DERSINGHAM VILLAGE CENTRE ASSOCIATION We report to the trustees on our examination of the accounts of the above charity forthe year ended 31 March 2023, on pages 2 to 4. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the ACV'I. We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination which gives us cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Att or the accounts do not accord with the accounting records We have no concern5 and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. M C Mallett Accountants knmited Chartered Certified Accountants 4 Hiltons Lane St. Germans King's Lynn Norfolk PE34 3EZ oq-G6-2023 Date
DERSINGHAM VJLLAGE CENTR CIATION ME AND EXPENDITURE ACCOUNT YEAR E I MARCH 2023 202% 2022 Hiring Income 32,996 27.034 Lottery Income Less Expenses 1.750 585 1,801 586 1,215 1,165 nema Income Expenses 5,118 1,535 876 271 505 3,583 Fundraising Income ss Expenses 11,624 6,138 11,619 3.831 7.788 5,486 Donatlons 3,105 1,639 Interest received 28 Grants a.ooo 10,875 49,363 49,056 ENDTTURE Bins Cleanin8 Gas and Electricity Gardening General Expense5 (including kitchen eouipmentl In5uraneès and Dcences Internet Laundry Maintenance Mobile Phone Wag2S Water Accountancy Depreciatlon 3,729 6,856 20 2,582 1.186 438 782 9,371 626 9,964 415 390 3,40g 3,897 5,397 103 4,133 1,636 445 812 15,202 423 9,281 172 3,484 39,768 4,985 NET RPL for the Year 9,595 4,071
DE INGHAM VI GE CENTR CIATION BALAN SHEEfASAT31 M RCH 202 2023 2022 FIXED Note I 7,632 6,436 URRENT ASSErs Bank Accounts Debtor5 Float 40,517 T19 Iso 30,564 2,172 18D 41,476 32,916 REDtTORS AMOUN Creditors FALUNG DUE wrrHIN ONE YEAR 390 229 NETC RRENT ETS 41,086 32,687 48,718 39,123 FINANCED BY: Capital Account Note 2 48,718 39,123
DERSINGRAM VILLAGE RE ASSOCIATION NO TO TFIE A YEAR ENDED 31 MARCH FIXED A55ETS cosr As at 31 March 2022 19.177 Addition5 4,605 at 31 March 2023 23,782 DEPRECIATION As at 31 March 2022 12,741 Charge for year 3,409 As at 31 March 2023 16,150 NEF 8OOKVALUE As at 31 March 2023 7,632 As at 31 March 2022 6.436 CAprrAL ACCOUNT Balance at 31 March 2022 39,123 Add Surplus for Year 9,595 As at 31 March 2023 48,718