## **Trustees’ Annual Report for the period** **From 6[th] April 2024 to 5[th] April 2025** **Charity name: Bristol Palestine Film Festival** **Charity registration number:** 1178457 ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the arts and culture for the benefit of
the general public by promoting film and other art
forms, with particular, but not exclusive,
reference to films originating from or about
Palestine.| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and 1.19|To programme, plan and deliver an annual
festival of cinematic films, related to Palestine
or made by Palestinian filmmakers, as well as a
small number of non-film cultural events. The
festival takes place in Bristol and the
surroundingarea.| |Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|The Trustees have created this report having
informed themselves of the Charitable
Commission’s guidance and the Statement of
Recommended Practice.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Bristol PFF does not make grants.| |Policy on social investment
including program related
investment|Para 1.38|BristolPFF does not involve itself in social
investment.| |Contribution made by
volunteers|Para 1.38|BristolPFF welcomes and values the
contribution made by volunteers. Volunteers
help to staff screenings and events, helping to
distribute and collect evaluation forms and to
takepayment for event tickets. Volunteers are| managed by the BPFF co-ordinator, and are offered free tickets to events as a gesture of thanks. ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|Bristol Palestine Film Festival mounted an in-
person festival in November/December 2024.
As a response to our growing audiences, we
programmed a more extensive festival than in
2023. Box office was strong, growing
compared to previous years.
Evaluation forms completed by members of the
audience show a high degree of satisfaction.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Our expectations were exceeded - we were
pleased with the audience numbers, as well as
audience response to the work we showed.| |---|---|---| |Performance of fundraising
activities against objectives set|Para 1.41|We received four grants totalling £10440 which
secured the festival in 2024. In addition, there
was a small number of personal donations. A
proportion will be carried forward into reserves
to help fund the 2025 festival.| |Investment performance
against objectives|Para 1.41|BristolPFF has no investments.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end of
the period|Para 1.21|The 2024 festival was delivered on budget, and
we were able to make donations to other film-
focused charities which are in line with our
charitable aims. The charity made a surplus in
2024-25 of £4404, due to good Box Office as
well as the higher-than-expected grant
revenues.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees are holding reserves at the end of
the 2024-25 financial year in order to provide
necessary funding for the 2025 festival and
beyond. A proportion of the funds will be spent
on outreach events to engage younger
audiences and family audiences, as well as
Palestinian and Arab communities, appealing
to hard-to-reach communities through
ticketingoffers and free screenings.| |Amount of reserves held|Para 1.22|£21713| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the charity
continuingas agoingconcern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Box Office/earned income = 54.3%
Individual Donations = 2.5%
Grant funding from trusts = 34.9%
Grant funding from British Film Institute = 8.3%| |---|---|---| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|Bristol Palestine Film Festival does not make
investments.| |A description of the principal
risks facing the charity|Para 1.46|There are no significant risks facing the charity
as it operates on a cash basis and only delivers
a festival within the limits of the cash it has
available.| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|**Bristol Palestine Film Festival is governed by a**
**Constitution.**| |How is the charity constituted?
(e.g unincorporated
association,CIO)|Para 1.25|**Bristol Palestine Film Festival is a Charitable**
**Incorporated Organisation (CIO)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**A trustee may be appointed by the decision of**
**the Trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**n/a**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|**n/a**| |Relationship with any related
parties|Para 1.51|**n/a**| ## **Reference and Administrative details** |Charityname|Bristol Palestine Film Festival| |---|---| |Other name the charityuses|BristolPFF| |Registered charitynumber|1178457| |Charity’s principal address|c/o 4 Somerset Street
Bristol
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Alison Sterling|Chair||| ||Sally Azzam|Trustee||| ||Karena Batstone|Trustee||| ||Alix Hughes|Trustee||| ||Steph Read|Trustee||| ||Susannah O’Sullivan|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets held|n/a| |---|---| |in this capacity|| |Name and objects of the|n/a| |charity on whose behalf the|| |assets are held and how this|| |falls within the custodian|| |charity’s objects|| |Details of arrangements for|n/a| |safe custody and segregation|| |of such assets from the|| |charity’s own assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Alison Sterling **Position (eg Secretary, Chair,** Chair **etc) Date** 20th January 2026