Trustees’ Annual Report for the period
From 6[th] April 2021 to 5[th] April 2022
Charity name: Bristol Palestine Film Festival
Charity registration number: 1178457
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the arts and culture for the benefit of the general public by promoting film and other art forms, with particular, but not exclusive, reference to films originating from or about Palestine. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | To programme, plan and deliver and annual festival of cinematic films, related to Palestine or made by Palestinian filmmakers. The festival to take place in Bristol and the surrounding area. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have created this report having informed themselves of the Charitable Commission’s guidance and the Statement of Recommended Practice. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Bristol PFF does not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | BristolPFF does not involve itself in social investment. |
| Contribution made by volunteers |
Para 1.38 | BristolPFF welcomes and values the contribution made by volunteers. Volunteers help to staff screenings and events, helping to distribute and collect evaluation forms and to takepayment for event tickets. Volunteers are |
managed by the BPFF co-ordinator, and are offered free tickets to events as a gesture of thanks.
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Bristol Palestine Film Festival mounted an in- person festival in December 2021, after the hiatus year due to Covid. Due to uncertainty about whether audiences would be willing to come back to cinemas and theatres after the pandemic, we reduced the scale of the festival (fewer venues, fewer screenings). In the event, audiences were surprisingly buoyant and box office exceeded our expectations and we were pleased to return a small surplus which has been assigned to support the next festival in 2022. Evaluation forms completed by members of the audience show a high degree of satisfaction with both the content (films, theatre as well as Q&As following events) as well as the venues. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Our expectations were not high due to the resurgence of omicron Covid, but we were pleased with the audience numbers, which were higher than we had estimated. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We do very little active fundraising from the public (mostly relying on just a Donate button on the website) but were pleased to receive approx. £300 in donations. |
| Investment performance against objectives |
Para 1.41 | BristolPFF has no investments. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The 2021 festival was delivered with a budget surplus, mostly due to the fact that Trustees fulfilled all the roles that we would normally pay a freelance staff member to do. As a result we showed £3464 surplus held towards the 2022 festival. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | The Trustees held £7791 in reserves at the end of the 2021-22 financial year in order to provide necessaryfundingfor the 2022 festival. |
| Amount of reserves held | Para 1.22 | £7791 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuingas agoingconcern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Box Office/earned income = 39% Donations = 3% Grant funding from trusts = 41% Grant funding from British Film Institute = 17% |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Bristol Palestine Film Festival does not make investments. |
| A description of the principal risks facing the charity |
Para 1.46 | There are no significant risks facing the charity as it operates on a cash basis and only delivers a festival within the limits of the cash it has available. |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Bristol Palestine Film Festival is governed by a Constitution. |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | Bristol Palestine Film Festival is a Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | A trustee may be appointed by the decision of the Trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | n/a |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | n/a |
Reference and Administrative details
| Charityname | Bristol Palestine Film Festival |
|---|---|
| Other name the charityuses | BristolPFF |
| Registered charitynumber | 1178457 |
| Charity’s principal address | c/o Bristol Festivals The Station, Silver Street, Bristol BS1 2AG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Alison Sterling | Chair | |||
| Luke Sapsed | ||||
| Karena Batstone | ||||
| Alix Hughes | ||||
| Steph Read | ||||
| Cielle Bragg | ||||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
|---|---|
| n/a | |
| n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Alison Sterling | ||
Chair |
||
| 27 January 2023 | ||
| 27 January 2023 |
2021-22
Bristol PFF
EXPENDITURE
Screening fees (incl digital downloads)
| NET | VAT | TOTAL | |||||
|---|---|---|---|---|---|---|---|
| Costa Brava Lenanon | 473.31 | 0.00 | 473.31 | ||||
| The Stranger | 352.88 | 0.00 | 352.88 | ||||
| Trumpets in the Sky | 70.00 | 0.00 | 70.00 | ||||
| Blacklisted | 79.73 | 0.00 | 79.73 | ||||
| Little Palestine | 200.00 | 0.00 | 200.00 | ||||
| Three Logical Exits | 35.00 | 0.00 | 35.00 | ||||
| Maradona's Legs | 42.76 | 0.00 | 42.76 | ||||
| 200 Meters | 255.58 | 0.00 | 255.58 | ||||
| Between Heavcen and Earth | 440.50 | 0.00 | 440.50 | ||||
| Gaza Mon Amour | 547.72 | 0.00 | 547.72 | ||||
| Mayor | 157.58 | 31.52 | 189.10 | ||||
| Fedayin | 126.54 | 0.00 | 126.54 | ||||
| Advocate | 0.00 | 0.00 | 0.00 | ||||
| Liwan | 100.00 | 100.00 | |||||
| 2913.12 | |||||||
| Guest expenses | |||||||
| Ambassdor tea | 55.31 |
Theatre - The Shroudmaker
| BGS rent 1 | 384.00 | |||
|---|---|---|---|---|
| BGS rent 2 | 384.00 | |||
| Actor/Writer/SM/travel | 669.50 | Includes £56 book sales | ||
| Hotels and hospitality | 609.10 | |||
| 2046.60 | ||||
| Mural | ||||
| PRSC (incl paint and site) | 500.00 | |||
| BWMC | 200.00 | |||
| Malak Mattar | 254.27 | |||
| Food | 32.65 | |||
| 986.92 | ||||
| Marketing | ||||
| Trailer | 150.00 | 0.00 | 150.00 | |
| Design | 300.00 | 0.00 | 300.00 | |
| Printing and distrib leaflets & posters | 563.00 | 112.60 | 675.60 | |
| Printing The Shroudmaker | 52.00 | 10.40 | 62.40 | |
| Website maintenance | 200.00 | 0.00 | 200.00 | |
| Website - theme | 0.00 | 0.00 | 0.00 | |
| 24/7 ads | 500.00 | 0.00 | 500.00 | |
| 24/7 extra ad | 0.00 | 0.00 | 0.00 | |
| Face book ads | 14.99 | 0.00 | 14.99 | |
| Banners and Pop-ups | 5.00 | 5.00 | ||
| Flags | 79.55 | 79.55 | ||
| 1987.54 | ||||
| Staff | ||||
| Co-ordination 1 | 0.00 | 0.00 | 0.00 | |
| Co-ordination 2 | 0.00 | 0.00 | 0.00 | |
| Marketing | 0.00 | 0.00 | 0.00 |
Admin and year round costs
| Bristol Festivals Membership | Bristol Festivals Membership | Bristol Festivals Membership | 25.00 | 0.00 | 25.00 | ||||
|---|---|---|---|---|---|---|---|---|---|
| Insurance | 119.60 | ||||||||
| Bank charges | 15.00 | ||||||||
| Square card reader | 16.00 | 3.20 | 19.20 | ||||||
| 178.80 | |||||||||
| TOTAL EXPENDITURE | 8168.29 | ||||||||
| INCOME | |||||||||
| Grants - general | |||||||||
| Pitchpot 1 | 1600.00 | ||||||||
| Pitchpot 2 | 400.00 | ||||||||
| Lipman | Milliband | 2000.00 | |||||||
| CUBE/ACE | 490.65 | ||||||||
| Unite | 500.00 | ||||||||
| 4990.65 | |||||||||
| Grants - theatre | |||||||||
| Gibbs Foundation | 1000.00 | ||||||||
| CAF | 800.00 | ||||||||
| 1800.00 | |||||||||
| Grants - | mural | ||||||||
| UWE | Mural | funding 1 | 424.00 | ||||||
| UWE | Mural | funding 2 | 424.00 | ||||||
| 848.00 | |||||||||
| Event income | |||||||||
| Watershed | 680.67 | ||||||||
| The Cube | 462.22 | ||||||||
| Palestine Museum | 355.42 | ||||||||
| St Georges | 252.81 | ||||||||
| 1751.12 | |||||||||
| Theatre Income | 1215.00 | ||||||||
| 1215.00 | |||||||||
| Merchandise | |||||||||
| Square - Sale of | prints | and bags | 1194.20 | ||||||
| Cost of merchandise (Karena | -537.90 | ||||||||
| BALANCE | 656.30 | ||||||||
| Square - Sale of | Ahmed's Books | 56.00 | |||||||
| Donations | |||||||||
| Paypal | 266.12 | (after fees) | |||||||
| Cash | 50.00 | ||||||||
| 316.12 | |||||||||
| TOTAL INCOME | 11633.19 | ||||||||
| SURPLUS 2021 FESTIVAL | 3464.90 | ||||||||
| Cash brought forward from 2020 | 3711.19 | ||||||||
| Paypal | 614.93 | ||||||||
| BALANCE BROUGHT FORWARD | 4326.12 | ||||||||
| CARRIED | FORWARD TO 2022 | ||||||||
| Bank | 6649.97 | ||||||||
| Paypal | 681.05 | ||||||||
| 7791.02 |