## TheRockinR
Charity number 1178420
## Annual Report and Financial Statements
for the year ended 30 April 2024
## TheRockinR
## Annual Report and Financial Statements for the year ended 30 April 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 10|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## TheRockinR
## Trustees' report for the year ended 30 April 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Elizabeth Victoria Brook Chair Hayley Jayne Wainwright Trustee Sean Patrick Mcgaughran Trustee **Charity number** 1178420 Registered in England and Wales
**Registered and principal address Bankers** 16 Sunnyhill Crescent Barclays Bank Plc Wrenthorpe Leicester Wakefield LE87 2BB WF2 0PR
## **Independent examiner**
E J Beverley FCCA **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) with a foundation constitution registered on 17 May 2018, amended 25 December 2019 and 29 November 2020.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed for a term of three years by a resolution passed at a meeting of the trustees.
## **Objectives and activities**
## **The charity's objects**
For the public benefit to relieve the needs of children, young persons and adults, their families/carers by:
a) the provision of interactive video gaming equipment and technology to children, young persons and adults, and the provision of mobile gaming equipment and technology for children, young persons and adults in hospital who are immobile for certain periods of time.
b) raising awareness of DIPG (Diffuse Intrinsic Pontine Glioma) to the public, media, legislators and health care professionals through the provision of advice and information.
c) making donations of financial assistance to charities established to support research into methods of diagnosis, treatment and management for DIPG (Diffuse Intrinsic Pontine Glioma).
2
## TheRockinR
## Trustees' report (continued) for the year ended 30 April 2024
## **The charity's main activities**
The charity continues to provide Medical Gaming Carts to sick children, young people and adults in hospitals throughout the United Kingdom, Gaming is increasingly being realised both in research and in practice as a valuable resource for providing psychological and social support to patients with medical conditions. The RockinR has witnessed first-hand the positive impact gaming can have on the emotional wellbeing of children and young people. Feedback from staff, clinicians, parents, and patients themselves, demonstrate the overwhelmingly positive impact the Gaming Carts have had. Clinicians have expressed how Gaming Carts allow young people access to activities that remove them from the constraints and anxieties that often surround the hospital environment.
## **Public benefit statement**
The activities set out in this report have been undertaken to further the charity's charitable purpose for the public benefit. The Trustees have complied with the duty under section 4 of the Charities Act 2011 to have due regard to public benefit guidance by the Charity Commission and the trustees have paid due regard to this guidance in deciding what activities the charity should undertake.
## **Achievements and performance**
TheRockinR continues to build, install and deliver Medical Gaming Carts into various hospitals throughout the United Kingdom. To date TheRockinR has installed close to four hundred Medical Gaming Carts and continues to support and maintain these Gaming Carts. Our aim is to keep technology relevant and up to date, creating an enjoyable patient user experience for many years to come.
## **Financial review**
The net income for the year was £445, including net expenditure of £2,238 on unrestricted funds and net income of £2,683 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £89,665.
The charity continues to assess the level of reserves that are required to enable the smooth running of the charity and to enable an orderly winding up of the charity if it had to close. A reserve level has been set by the trustees between £40,000 and £80,000, this will be continuously reviewed and assessed as the charity grows.
With over 300 Gaming Carts throughout the UK, reserves and funds support and sustain previously installed Gaming Carts. Theft, loss and accidental breakages are common occurrences within the medical environment. TheRockinR aims to keep technology relevant and up to date, creating an enjoyable patient user experience for many years to come.
We can also be owed substantial funds from the NHS and other charities. A healthy reserves policy enables TheRockinR to continue its charitable objectives while waiting for payments.
Approved by the board of trustees on 24/01/2025
Elizabeth Brook (Trustee)
3
## TheRockinR
## Independent examiner's report to the trustees of TheRockinR
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 April 2024, which are set out on pages 5 to 10.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
24/01/2025
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## TheRockinR
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 30 April 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
14,695
Sales
172,922
Profit from fixed asset disposal
228
**Total income**
187,845
**Expenditure on:**
Mobile gaming units
110,111
Freelance fees
50,750
Storage
1,367
Van hire and fuel
1,306
Motor expenses
1,099
Accommodation and travel
2,696
Equipment and gaming equipment
2,628
Office costs
579
Independent examination
990
Fundraising
207
IT and software
1,352
Depreciation
12,259
Merchandise
3,298
Insurance
1,441
**Total expenditure**
190,083
**Net income / (expenditure)**
(2,238)
**Fund balances brought forward**
104,261
**Fund balances carried forward**
(3)
102,023|2024
Restricted
funds
£
3,000
-
-
3,000
317
-
-
-
-
-
-
-
-
-
-
-
-
-
317
2,683
-
2,683|2024
Total
funds
£
17,695
172,922
228
190,845
110,428
50,750
1,367
1,306
1,099
2,696
2,628
579
990
207
1,352
12,259
3,298
1,441
190,400
445
104,261
104,706|2023
Total
funds
£
18,854
243,240
344
262,438
144,191
58,850
1,720
5,946
628
2,577
1,493
1,038
760
230
6,932
12,906
2,421
749
240,441
21,997
82,264
104,261|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## TheRockinR
## Balance sheet
|as at 30 April 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(4)
12,358
**Total fixed assets**
12,358
**Current assets**
Stock
2,389
Debtors and prepayments
(5)
11,409
Cash at bank
81,914
**Total current assets**
95,712
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(6)
6,047
**Total current liabilities**
6,047
**Net current assets**
89,665
**Net assets**
102,023
**Funds**
Unrestricted funds
102,023
Restricted funds
-
**Total funds**
102,023|2024
Restricted
£
-
-
-
-
2,683
2,683
-
-
2,683
2,683
-
2,683
2,683|2024
Total
£
12,358
12,358
2,389
11,409
84,597
98,395
6,047
6,047
92,348
104,706
102,023
2,683
104,706|2023
Total
£
23,755
23,755
1,025
1,413
79,003
81,441
935
935
80,506
104,261
104,261
-
104,261|
|---|---|---|---|
The financial statements were approved by the board of trustees on 24/01/2025
Elizabeth Brook (Trustee)
6
## TheRockinR
## Notes to the accounts
## for the year ended 30 April 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £200 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Fixtures and Fittings: over 5 years Computer equipment: over 3 years Motor vehicle: over 3 years
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Stock**
Stock is valued at the lower of cost and net realisable value.
7
## TheRockinR
## Notes to the accounts continued
## for the year ended 30 April 2024
|**2 **
**3 **
**4 **
**5 **|**Grants and donations**
The Toy Trust
Other donations
**Restricted funds**
The Toy Trust
**Fund name**
The Toy Trust
**Tangible assets**
**Cost**
At 1 May 2023
Additions
Disposals
At 30 April 2024
**Depreciation**
At 1 May 2023
Depn reversed re. disposals
Charge for year
At 30 April 2024
**Net book value**
At 30 April 2024
At 30 April 2023
**Debtors and prepayments**
Trade debtors
Prepayments
Other debtors|2024
2024
2024
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
-
3,000
3,000
14,695
-
14,695
14,695
3,000
17,695
Balance b/f
Incoming
Outgoing
Transfers
£
£
£
£
-
3,000
317
-
-
3,000
317
-
**Purpose of restriction**
£
£
£
32,950
1,596
4,976
-
-
1,250
-
-
(2,746)
32,950
1,596
3,480
10,982
1,276
3,509
-
-
(2,358)
10,982
320
957
21,964
1,596
2,108
10,986
-
1,372
21,968
320
1,467
2024
£
8,967
2,442
-
11,409
To install Ethernet ports into older carts already in hospitals.
Computer
equipment
Fixtures
and Fittings
Motor
vehicle|2023
Total
funds
£
-
18,854
18,854
Balance c/f
£
2,683
2,683
Total
£
39,522
1,250
(2,746)
38,026
15,767
(2,358)
12,259
25,668
12,358
23,755
2023
£
-
1,078
335
1,413|
|---|---|---|---|
8
## TheRockinR
## Notes to the accounts continued
## for the year ended 30 April 2024
|**6 Creditors and accruals**
Accruals
Taxation and social security|2024
£
990
5,057
6,047|2023
£
935
-
935|
|---|---|---|
## **7 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £29,550 (previous year:
9
## TheRockinR
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 April 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
14,695
18,854
Sales
172,922
243,240
Profit from fixed asset disposal
228
344
**Total income**
187,845
262,438
**Expenditure**
Mobile gaming units
110,111
144,191
Freelance fees
50,750
58,850
Storage
1,367
1,720
Van hire and fuel
1,306
5,946
Motor expenses
1,099
628
Accommodation and travel
2,696
2,577
Equipment and gaming equipment
2,628
1,493
Office costs
579
1,038
Independent examination
990
760
Fundraising
207
230
IT and software
1,352
6,932
Depreciation
12,259
12,906
Merchandise
3,298
2,421
Insurance
1,441
749
**Total expenditure**
190,083
240,441
**Net income / (expenditure)**
(2,238)
21,997
**Fund balances brought forward**
104,261
82,264
**Fund balances carried forward**
102,023
104,261|2024
Restricted
funds
£
3,000
-
-
3,000
317
-
-
-
-
-
-
-
-
-
-
-
-
-
317
2,683
-
2,683|2023
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|2024
Total
funds
£
17,695
172,922
228
190,845
110,428
50,750
1,367
1,306
1,099
2,696
2,628
579
990
207
1,352
12,259
3,298
1,441
190,400
445
104,261
104,706|2023
Total
funds
£
18,854
243,240
344
262,438
144,191
58,850
1,720
5,946
628
2,577
1,493
1,038
760
230
6,932
12,906
2,421
749
240,441
21,997
82,264
104,261|
|---|---|---|---|---|
10