The Friends of Woking Community Hospltal ("FWCH") Registered Charity Number 1178417 Trustees, Annual Report for the perl•)d 1 February 2023 to 31 January 2024 FWCH is a Charitable Incorp(Trted Organisation("CIO'). Its Principal Address is 10 High Street. Horsell. Woking. Surrey. GU21 4UT. It was fomied on 14 May 2018 and registered on 17 May 2018, as the successor to the unincorporated charity. The League of Friends of the Wokn'ng Community Hospital (Registered Charity No. 261396). for which the working name had been The Friends of Woking Communty Hi)spital. The Trust88s who manage FWCH are. and were during the rep(Kting period: Mr J K Altan, Chairman Dr A C Shepheard. Vice Chairman Mr J D Budge, Treasurer (to September 2023) Mr S M Martby, Treasurer (from December 2023) Mrs B Hedges, Secretary Mrs A Luckham, Membership Secrelary Mrs B Hunwicks Mr B J Luckham Mr C P Saunsbury (Ihe Trustees,) The Charity 16 governed by its Constltutlon. and 1$ constltuted 36 a Charitsble Incorporated Organlsatlon {"CIO"). The Conslitution follows the model set by the Charity Commission for an Association CIO - that is one that has a membership other than the trustees. The Trustses are elected by the members ol the CIO at the Annual General Mootlng. Trustees retire in rotstion. and are digible for revelection. If necessary, Trustees can be elected temporarily by the other Trustees at a woperty conslituted meeting and confimation scght at the nexi Annual General Meeting. The Trustees continue to broaden the group from whith both m6mbers and Trustees of FWCH are drawn, so that it ran fijlty reflect the users of Woking Community Hospital llhe Hospital"). Whilst this had been very difficult in the pasL part of the motive for inoyporats'ThJ FWCH was to make trusteeship attractive to rnore people. The objects of FWCH are: To relieve patients and fcKmer patients of the Hospitsl and other invalids in the community who are sick. convalescent. disabled. handicapped or infirm and. generally to support the charitsble work of the Hospital.
The maln actlvltles of FWCH In rolatlon to the oblects are: Raising funds, through subscrTPtions. donations. legacies. street collections and local events. Prowding funds to the Hospital for the PUTthase of speufied equipmenL chosen by the Hospital, as agreed in advance FWCH. Other gffts of mon8y to the Hosimtsl Volunteer actiwty at the Hospitsl. The Volunteer actiirity indudes decorating the Hospital at Chrislmas. FWCH'S Recelpts FWCH'S receipts ts the year totalled £12.504 of this number, regular donations by annual subscriptions amounted to £3.604. Annual General Meetlng (-AGM") The AGM is to be held at 11.'00 am <)n 12 June 2024 at the H(xsell Bowls Club. High Street. Horsell, GU214SS. Glvlng to tha Hospital Arrangements are in place the Servi prowders at the Hospital to ensure that our funding is for public ben6fft. FWCH nsIderS Ihis is a matter for continual vigilance. Gifts to the Hospitsl by FWCH for the year amounted to £6.273. To process r8qU8sts received from the Hospital a procedure is in place where itams are placed upon a 'Wish Lisf. This list does not constitute a *al commitment by FWCH to provide funding and is purely for considerats'on purposes. At year end the list totalled £35,520 in value. It is not unusual for items on the Wish list to be remove(J when events dictate. Estimates and values may change as the transaction prcmxds. FWCH'S ReserY•s are maintained at a level in excess of all known and probable obligations. taking no account of anticipated income. On a receipt and payment basis. the reserves are held by way of current and deposit accounts with Lb)yds Bank plc. The funds o$111vte a ngle general reserv8s amwnt. The Trustees consider the major risks to FWCH are: Litigation relating to the equipment fvnded by Association. This risk is rnitigated by the Hospital acquiring the equipment directry from their suppliers vAth FWCH'S role being strictly Ilmited to the provision of funds. In addition FWCH purchases Public Liability Insurance. Liiigation arising from the voluntsry Vrk done by its rnembers. This risk is managed by Ilmiting the scope of work undertaken, by L2re in its execution. and by having Public Liability Insurance Transfer of funded equipment to other hospitals. or its redundancy due to policy changes. These risks are to some extent managed by obtaining letters of undertaking from the Hospitsl on major items. However the Hospital management and the NHS will make the final decision regarding this issue.
Risk of Bank Collapse. Lloyds Bank, vthich is our main bank, is a major UK institution which we consider unlikely to fail. NothStanding this vthere possible we also seek to manage our exposure by taking advantsge of the FCSC compensation scheme. Risk of acting improperty when making donations f the benefit of the Hospttsl. This is being managed by careful review of the Wish List. guided by the procedures which have been developed with NHS and its service providers. Litsgation associated with our use of the intèmet. Our Trustee indemnity insuranr provides some limited cover against such a situation. Data Protection The data protecticm policy of FWCH is the same as that of its predecessor unincorporated charity and cA)mplies with the dats protecti law (the GDPRI whith became effective 25 May 2018). The nSentS given to the unincorporated tharity to hold and use data expliaty allowed for them to appty to the CIO on the same terms rf and when it was formed. Rosponses to mandatory questlons Irom the Charlty Commlsslon What is the tharity's ffinancial pencMJ7 1 February 2023 to 31 January 2024 What is your charivs incx)me and spending7 Income £12.504 Spending £8,183 Does your charity rais8 funds from the public? Yes Does your tharity work with a professional fiJndrais8fi No Does your charity work with a cc¥nmercAal partiC4patc<l No Is grant-making the main vrny your charity carries out ts purre? Yes In this period, did Y1r charity receive incLYne frcwn contracts from ntral govemment or local authorities? No In this period. did your tharity receive grant funding from central govemment or local authorities? No In this period did your charity receive inrAyne from outside the UK? No During this perichj did your charity operate outside England and Wales? No Are the Trustees satisfied that the charTVs risk management policy and procedures adequatety address the risks to the charity arising frcffl its activities andlor where it operates? Yes Does the charity have any trading subsidiaries? No During this period did any ol the Trustees r1Ve rernUnerati or benefits other than expenses incurred? No For what services were any of the Trustees paid? None During this period did any of the Trustees resign and tske up employment with the Charity? None During this period, did any of your tharity's Staff receive totsl benefits of more than £60.000.00? No
How many UK volunteers, exduding Trustees, did your chanty havè during this period? The amount is variable. but averaged less than 10. During thi5 period. did your charity review its financial controls? Yes Has Ihe charity obtain8d a standard, enhanced or enhanced with barr8d lists DBS check on all Trustees. employees and volunteers who are in roles that are eligible for these checks? No such roles Declaratlons (i) The Trustees dedare that they have approved the Trustees, r8POrt above (li) The Trustees declare that there have been no serious inudents within the Charity during the reporting period or subsequently that could signfficantly harm th8 Charitys property. work, beneficiaries or reputslion., nor have there been other matters in that period which they should have brought to the attention of the Charity Commission. Signed on behalf of the Trustees ..2024 Jonathan Chaiman an Stephen Maltby Treasurer
The Friends of Woking Community Hospital CIO Rc*ed Clty 1178417 Report to the Trustees by the Independent Examiner on the Accounts for the year ended 31 January 2024 I report to the trustees on my examination of the accounts of The Friends of Woking Community Hospital ('the Chtl for the year ended 3 1 January 2024 as set out on Pages I to 3 As the chIty'S trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the chltieS Act 2011 ('the 2011 ACYI. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 20 1 l Act. In carrying out my examination, I have followed all the applicable Directions Ven by the Charity Commission under section 145(5){b) of the 201 l Act, which gives the Charity Cornmission the w)wer to make such Directions. These Directions are stated in the Ch8Xity Commission document CC32. I have completed my erarnination. I confirni that no material matters have come to my attention in connection with the ex8Jniti0n which give me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the 20 1 l Act" or the accounts did not accord with the accounting records" or the accounts did not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wkth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts for the reporting period to be reached. Signed: On 20th May 2024 Peter Spreckley MA MBA
The Frlends of Woking Communlty Hospltal Rws1er Chantabte InoJrr<faLgJ 1178417 Receipts and Payments Account for the Year to 31 January 2024 [w¥&voJualfigLnS arE r(xJnded soparatdyl 2024 2023 RK•lpts." Voluntary In¢ome Members. Subscriplkns Olher Donations and Leg•3e5 4.257 29,030 33,286 STotal Acllvltl•s lor genwallng funds Plant Sal8" QUE Night FWCH Christma5 Cards Waitrose Street Colecti( Charity Walk 3.103 1,436 587 215 922 1,177 754 359 sT01 6364 5,634 Bank kntern8t Totsl R•c•lpts 12,504 38.943 Pwents: Glfts and donatlom to Hospltal 6273 11.923 Costs of Fundrai•ing Plant Sale Quiz Night Christmas Card8 Chanty Walk 317 249 377 41 415 sTOtal 566 Costs of G?neYallng Voluntary Incom• Printing. stslionery, p051age & lePhone Web&te & Prc¥notiryI Sundrb88 14 62 222 298 24 51 sTOtal 75 Governance expenditure Insurance &"Attend" memtership AGM - do(JJments and hal hlre Olher 690 357 645 282 40 8TOtal 1,047 Total Paym•nts B.183 13,798 Surp$ l (Deficlll 4,320 25,145 . Note: "Plant Sal8. Indudes d81Ms fr(Kn"Barc £ fr of £1.470 and £750 ft tt)e years ending 2023 & 2024 respe(vdy
The Friends of Woking Community Hospital Registered Charitable Incorporated Organisation 1178417 Gifts to Woklng Communlty Hospltal Funded durlng the perfod 1 February 2023 to 31 January 2024 Bradley craft scheme. newspapers for Bradley & Alexandra Wards & visiting musician 600 Cash for Coronation Party 200 Primal Strength CT800 Treadmill 3,482 ODFS Full Kit pa XL & Accessories 1,265 Cash for Ward Xmas Parties 500 Christmas Trees and Food 226 6,273 Page 2
The Frlends of Woklng Communlty Hospltal Registsred Chantsbb CaTriSa0 1178417 Statements of Assets & Liabilities Ondividual figures and totals are rounded separatetyl A• at: 31101r24 31101123 Monotsry Assets Balances at Banks.. Lk)yds Bank 33.785 IArgin MceY Deposit Aecwnt 38.393 71178 29.757 38.101 67,858 Total Monetary Assets Monetary Liabllitlos Monelary A¥t3 less Monetary L6abilltles 72.178 67.858 ReseThes at 1 Febnjary Surplus (Defidi) 67.858 42.713 4.320 25.145 As at 31 January 72,178 67,858 Memo.. Allocations of Rwserves against Wish List Total Wish Li8t 5tiU to fund 35.520 32.474 Unalkicated Fun05 5.520 35.384 Notes". 1. Oalk)n3 to n9 rnjn ar• managed Ihmugh è Wlth Llgt prepèred by the Hosprt81, and agreed by FWCH. It is not unusu81 rtem5 on the Wish Irst to be dropped vthen events so dictats, 50 the mwe presente Lrfan rtem rm the lisl dces nc¢ indicate a ffirm commitrnents to Ihat Spd. Estimatès may also be UFJatgJ as a wrchase proceeds. Cknce the hosptsl has Intitiated a pjrthase, FWCH fxn be faity sure Ihal the corresponding fijnds be required. The amwnt of FWCH'S labilty is d8fingd ce the sutvlw has submitted his IC. the Howlal has 8Fvoved rL and the NHS or $er¥ice pr¢Mder has paKI ii. 2. As as 31 January 2024: lal apart frcrfn its agreemenls undèr thè bYLsh IisL the CIO Iw6 gNen no guarantees Ibl FWCH has no detrts its assBts 3. Gfft "d tax recoverable uedit¢d in the wifyj in 7hi¢h it is Jonathan All•n, Ch•imi•n steph Malthy. Treasurer Page 3