The Friends of Woking Community Hospital ("FWCH") Registered Charity Number 1178417 TnL5teeg Annual Report for the year to 31° January 2021 The charity is a Charitable Incorporated Or8anisation ("ao"). Its Principal Address is Whtte Lodge, Pond Road, Wokin& Surrey GU22 t)JT. The tharity was.formed on 14th May 2018, and reEiStered on 17th May 2018, as the successor to the Uninrporated tharity Re& 261396, the League of Friends of the Woking Community Hospital, for whtch the working name In recent years has been The Friends of Woking Communtty Hospitsl. The Charity Tnee$ vkno manage the ch•rfty are. and were durlng the reporting period: Mr J K Allan Chainnan Mr P W Spreckley Treasurer and IfKtrChaimian Mrs B Hedges Secretary Mrs A Luckham Membership Secretary Mr BJ Luckham Dr A C Shepheard Mrs M-T Whatley The Charity is governed by its Constitutlw and is ctyltsrted as a awitable Incorpordted Organlsatlon I"ao"). The Constitution follows the model set by the Charity Commlsslon for an Ass¢xiation CIO- that is, one like ours which has a membership otherthan the trustees. The Trustees are eletted by the members of the CIO at the Annual General Meeting. Trustees retire tn rotation, and are eli8lble for rfrelertion. If necessary• Trustees can be elected temporarily by the other Trustees at a properly constituted meetin& and confirniation southt at the next Annual General Meetin& The Trustees seek to broaden the group from whith both members and Trustees of FWCH are drawn, so that It can fully reflect the users of the Community Hospital. This ha5 been very difficult in the past, and part of the motive for changingthe structure of the charity to a ao has been to make trusteeship attractive to more people ruld make good trustee& The objetts of FWCH ar To relieve patients and fonner patients of the Woking Community Hospitsl and other invalids in the communty who are slck, convalescent, disabled. handicapped or infirm dI generally, to support the charitable work of said Hospital. The maln activltles of FWCH In relatlon to these objects are: Ra15ing funds, mainly through subscriptions, donations and legacies. street collections and local events. Providing funds to the Hospltal for their purchase of spedfied equlpment, chosen by the Hospital, as agreed in advance with FWCH. Other gifts of money to the Hospital. Volunteer activity at the Hospital. The Volunteer activity indudes decorating the Hospital at Chrlstmas.
FWCtrVs recelpts FwcFfs receipts for the year totalled £9.934. OFthis, subscriptions were £4.630. The Covid-19 situation has forced us to cancel all our fundrnising events durlng this year. but the sale of Chr15tmas cards has contlnued. The League of Fnends of Woking Community Hospitsl was founded and rIStered as a charlty In 1970. We had therefore been planning to celebrate our 50th anniversary in 2020. in ¢onJunctSon with our AGM. The Covid-19 pandemic forced us to conduct our AGM in a mlnimum fomi on line, and to defer the celebrations until we can safely bring our friends together. Glvln8 to the Arrangements are in pla with the service providers at the Hospitsl to ensure that our funding IS for public benefft. Thls is a matter for contlnual vlgllarKe. Glfts to the Hospital by the ao during the year have totslled £20.28& This has again induded a substantial catching-up of items which have been on the Wish list and in some cases have been received by the Hospital. but for whith we had not been asked for our donation. The outstanding Wish List of items which we have ayeed to fund totsls £7.096. At 31 January 2020 It stood at £20,145. FWCH'S Reserves are maintained at a level in excess of all known and probable obligations, tsking no account of anticlpated Income. On a receipts and payments basls, these reserves are represented by cash in accounts with Uoyds Bank and with Wirgln Money. The Reserves are a single. general, fund . Litigation related to equipment funded by the Association. This risk is managed by ensurlng that FWCH'S role is strictly limited to the provision of funds. and by having Public Liability Insurance. Lltigation arising from the voluntsry work done by Its members. Thls risk Is managed by limiting the scope of work undertaken, by care in its execution, and by having Public Liability Insurance. Rtrallocation of funded equipment to other Hospitals, or its redundancy due to pollcy changes. These risks can be managed to some extent by obtaining letters of undertaking from the Hospital on major items, but in the end the matter is in the power of the NHS and the hospital management. Risk of bank collapse. This is not thought at all Ilkely. Also, all our funds are covered by the FSCS compensation scheme. Risk of acting improperly in making donations for the benefft of Hospital. Thls is being managed by oreful review of Lists, zuided by the proceduTe5 which have been developed NHS and the service providers. Lltigation as%xiated with our use of the irrternet. &Jr Trustee Indemnty insurance provides some, but limited, cover against such a situation.
Data Protection The data protection policy of the CIO is the same as that of the predecessor unincorporated charity, and complies with the data protection law (the GDPRI which became effective on 25 May 2018. The consents given to the unincorporated charity to hold and use data explicitly allowed for them to apply to the CIO on the same terms if and when it was formed. Responses to mandatory questions from the Charity Commission Your cht7rity's income and spendingP £9,934 and £22,153 respectively. Doe5 your charity raisefundsfrom the public? Yes Does your charity work with o professionalfundraiser? No Does your charity work with a commercial participator? No Is grant-making the main way your charity carries out its purposes? Yes In thi5 period, did your charity receive incomefrom contractsfrom centrt71 government or local authorities? No In this period, did your chority receive grontfundingfrom central government orfrom local outhorities ? No In this period, did your charity receive incomefrom outside the UK? No During thi5 period. did your charity operate outside Englond and Wales? No Are the Tru5tee5 50tlsfied that the ch(7rity'5 risk manogement policy and procedures odequately oddress the risks to the charity orisingfrom its activities ond/or where it operotes? Yes Does the chorlty have any trading subsidiarie5? No During this period. did any of the Trustees receive remuneration or benefits other thon expense5 incurred? No For whot service5 were any of the Trustees paid? None During thi5 period, did any of the Trustees resign ond toke up employment with the charity? No During this period. did any of your charity s staff receive total employment benefits of more than £60,000? No How many UK volunteers, excluding Trustees. have during [this] period? This is hard to define, but about eleven During this period, did your ch(7rity review itsfinanciol controls? Yes Has the chority obtained a standord, enhanced or enhonced with barred lists DBS check on all trustees, employees and volunteers who are in roles that are eligible for these checks? No such roles Declarations lil The Trustees declare that they have approved the Trustees, report above. lill The Trustees declare that there have been no serious incidents within the Charity during the reporting period or subsequently that could significantly harm the Charit¢s property, work, beneficiaries or reputation: nor have there been other matters in that period which they should have brought to the attention of the Charity Commission. Signed on behalf of the charit15 trustees Jonathan Allan Chairman Peter Spreckley Treasurer & Vice-chairman
Independent examinerfs report to the trustee5 of The Friends of Woking Community Hospital Charitable Incorporated Organisation {'the Cl(Y) I report to the charity trustees on my examination of the accounts of the CIO (Registered Charity Number 1178417) for the period from l February 2020 to 31 January 2021. Responsibilittes and basls of report As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the ACV). I report in respect of my examination of the CIO'S accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Direttions given by the Charity Commission under section 145{5)Ib) of the 2011 Act. Independent examinerfs statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l. accounting records were not kept as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signe FIsLr Name: John Budge Independent Examiner Address: 46 Bitterne Drive, Woking, Surrey. Date.. 2 March 2021
for the to 31st 2021 4MI 4.687 5.193 STal Plant Sale BrKlge Aftwr¥x Quiz Nvylt 2019 75 2.725 1.163 1.1 cn2 211 9934 17 010 Plant Sale N[ M8rth 2(r20 Jtz Nwt March 2019 597 467 1(Kl 214 314 557 341 AGM. a1 hall hire STala1 21153 21.n4
The Friends of Woking Community Hospital Registered Charity 1178417 Gifts to the Hospital Funded in 2020121 Contributlon to cost of &gfé chllled display Contrlbution to cost of café rnfurbishment Cash for Ward Christmas parties Chrlstmas tree and accessories MOTOmed physlotherapy machine Wheelchair weighing machlne Bradley craft scheme, newspapers for Bradley and Alexandra Wards. vlsiting musician 4.000 10.066 500 86 3.575 1,299 760 20,286 Page 2
The Friends of Woking Community Hospitsl Regk%tered Charity 1178417 Statement of Assets & Liabilities Ilndwidual figures and totals are rounded SePalety) 31101121 31101120 MONETARY ASSETS Balances al Bank (cash tvy)k basis) Lbyds. TreasuTW5 Account 1,302 1,848 Virgln Money rfe[rt attount Total Monelary Assets 32,035 43,708 45,556 MONEfARY LIABILITIES MONETARY ASSETS less MONETARY LIABILITIES 33,337 45,556 RESERVES As al 1st February Surplusll Deficit) 45,556 (12,219) 50,280 {4,724) As at 31st January year end 33,337 Memo: ALLOCATIONS of RESERVES agalnst WISH LIST Donations Commttted on Wish List li.e. requisitions issued) Other items on current Wish List Total Wish List still to fund 7,096 20,145 Unallocated funds 26,241 25,411 Notes.. 1. Donations to the Hospital are controlled through a Wish List prepa by the Hospital, and agreed by FWCH. tt is not unusu81 for rtems on a $h list to ts dropped when events $0 di¢tale. so the Me pSenCe of an item on Ihe list does not indicate a fim commitn*nt to that spend. Estimates may also be updated as purchase proed$. Once the Hospital has initiated purchase, however, FWCH can be fairty Sure that the esponding funds wll be required., and when the supplier has submitied his invoice, the Hospital has agreed it. and NHS or the seNce prowder has paid ii, Ihe amcyjnt of FWCH'S liability is fully defined. 2. As 8t 31 January 2021: 131 apart from it5 agreements under the Wish List. the CIO has gptsn no guarantees Ibl the CIO has no debts seCud on rts assets 3. Gift Aid tax reCoVerae on subscyipthjns and donations cfedited in the perbjd in which rt 15 recENed Jonathan Allan Chairman Peter Spreckley Treasurer Page 3