## **Trustees' Annual Report for the period** Period start date Period end date Day 01 Month 01 Year Day 31 Month 12 Year 2025 **From** 2025 **To** ## Section A Reference and administration details **Charity name** **Friends of Westgate Parks** **Other names charity is known by** **Registered charity number (if any) 1178364** **Charity's principal address 21 Whitehall Gardens** **Canterbury** **Postcode CT2 8BD** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Terence Westgate|Chairman||| ||Michael Pocock|Secretary||| ||Ian Pascal|Treasurer||| ||Gill Pascal|||| ||Dick Vane-Wright|||| ||Michael Walter|||| ||Peter Blackett|||| ||Colette Baumback|||| ||Sharon Patmore|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2025** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment by Trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** - Memorandum of Understanding with Canterbury City Council 15-11-2018 - You **may choose** to include updated on 08-03-23. - additional information, where relevant, about: FOWP works closely with Kentish Stour Countryside Partnership. - policies and procedures adopted for the induction and Trustees are represented on Canterbury City Council’s Riverside Group, training of trustees; Parks Forum, River Leisure Users Group, and Great Stour Riverfest - the charity’s organisational Group, and _Canterbury BID_ Medieval Pageant committee. structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** 1. To preserve protect and improve the Westgate Parks in Canterbury as a place of historic and ecological interest and beauty; 2. To promote conservation of the natural plant and animal life of the **Summary of the objects of the** Parks; **charity set out in its** 3. To advance the education of the public including school children in the **governing document** subjects of natural history and geography, and by research into the biodiversity, geomorphology and archaeology within the Parks. March **2025** **TAR** 2 Charity Commission Guidance Notes on Public Benefit (PB1, PB2 and PB 3) have been circulated to, and read by, all of FOWPs’ Trustees. FOWP exercises due regard to this guidance in undertaking its duties and day-today activities. The two aspects of `Public Benefit’ have been fulfilled to achieve compliance with the guidance i.e. that the public (to include Canterbury and District residents in general, children attending Primary schools, students attending Secondary schools and Colleges in Canterbury and District and tourists visiting Canterbury are included in the target groups for FOWP.; and that actual `benefit` (value) is provided by the work undertaken by FOWP for the `public` that it serves. Trustees derive no personal benefit from work or activities undertaken by **Summary of the main** FOWP. **activities undertaken for the public benefit in relation to** FOWP operates within the `Westgate Parks` consisting of Westgate **these objects (include within** Gardens, Toddler’s Cove, Tannery Field and Bingley Island. **this section the statutory** Membership of FOWP is open to any resident of Canterbury and District. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2025** **TAR** 3 Section D Achievements and performance **Objective 1. – preservation, protection and enhancement of the Summary of the main Parks achievements of the charity** Tasks carried out by FOWP volunteers: **during the year** 1. With the Physic Garden new lavender plants were purchased and planted to fill gaps in the lavender maze. Trustees and a team of volunteers continued working to remove weeds. The team also helped alongside the Council’s team to plant pollinator plants in the raised beds. Volunteer groups, including trustees, helped with litter removal on several occasions. 2. in May Trustees were involved with helping to update the Canterbury City Council’s Westgate Parks Management Plan for 2026–2030. **Objective 2. – promotion of wildlife conservation** Under the Memorandum of Understanding with Canterbury City Council in March 2023 the conservation tasks have been undertaken this year by Kentish Stour Countryside Partnership and FOWP volunteers. The following tasks were completed in 2024: After mowing by KSCP both wildflower meadows on Tannery Field were raked by Trustees and volunteers. Objective 3. – advancement of education and research **Archaeology** – A new stone plaque to point to the information board about the Roman City Wall and London Gate in the Westgate Gardens designed by FOWP Trustees was installed. Funding for the whole project was made available from the Martello Fund (administered by Kent Community Foundation – https://kentcf.org.uk/give/our-funds). **Natural History** – Weekly bird counts of the entire Westgate Parks were carried out by Trustee Michael Walter. As part of the Canterbury City Council Pollinator Action Plan further visits were made by a botanist, Caroline Ware, to the wildflower meadows at Tannery Field to survey the plants now established there. Since November 2024, Caroline has worked with Trustees to create an illustrated inventory of all 85 species of flowering plants identified to date. Once complete (additional surveys are ongoing), this will be posted on the charity’s website, both as a source of information for the wider public, and to provide baseline information necessary for future research by Trustees and associates on the insect pollinators and herbivores that make use of the meadows. **Bingley Island Pond project** – The plan to progress a revitalisation of the pond was delayed to 2026 when it is hoped that it will make progress under KCSP (as part of the new Stour Valley Restore project), with funding obtained through Canterbury City Council. **Tree Trail Extension Project** – Trustees drew up a plan to have a virtual tree trail covering around 20 to 25 trees which had been identified during a survey in 2024 with the help of Aidan Potts. It is hoped that a suitable form of labels for the trees would also be realised in 2026 (funding has recently been obtained from Martello). **Bat walks** – a bat walk in the Parks was organised for 28[th] May, and during the Riverfest event in September (see below). March **2025** **TAR** 4 Section D Achievements and performance **Canterbury Medieval Pageant 5[th] July** – Trustees and volunteers supported the annual Canterbury Medieval Pageant, setting up a gazebo for the Westgate Parks stamping station and interacting with a large number of visitors. . **Canterbury Riverfest 14[th] – 22[nd] September** – Trustees were again involved with this project to further advance the education of the public. Trustees Dick Vane-Wright and Michael Walter organised a walk and talk on the Westgate Parks on 23rd September. Trustees organised Tai Chi events in the Westgate Gardens over two days, and contributed to a bat walk, as noted above. FOWP was also interacted with the public in promoting the local open spaces during that event. ## **Section E Financial review** FoWP constantly monitors its financial obligations and outgoings. These **Brief statement of the** are reported to the Trustees monthly, and at each meeting. Expenditure **charity’s policy on reserves** is carefully managed to ensure that sufficient reserves are maintained to cover all financial commitments. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. March **2025** **TAR** 5 **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Michael Pocock Position (eg Secretary, Chair, Secretary etc) Date** March **2025** **TAR** 6 |**Friends of Westgate Parks**||**1178364**||| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |Period start date
**For the period**
**from**
01/01/2025|**To**|Period end date
31/12/2025||| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |
Donations|**776**||**-**||**-**||**776**||**1,061**| |Booklet sales|**70**||**-**||**-**||**70**||**110**| |Insurance contribution|**100**||**-**||**-**||**100**||**100**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**946**||**-**||**-**||**946**||**1,271**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**1,271**| ||||||||||| |
Insurance|**244**||**-**||**-**||**244**||**203**| |Room hire|**-**||**-**||**-**||**-**||**48**| |Website maintenace|**192**||**-**||**-**||**192**||**170**| |Physicgardenplants|**-**||**-**||**-**||**-**||**204**| |Equipment|**-**||**-**||**-**||**-**||**121**| |Signs|**-**||**-**||**-**||**-**||**1,040**| |Administration|**50**||**-**||**-**||**50**||**105**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**486**||**-**||**-**||**486**||**1,891**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**1,891**| ||||||||||| ||**460**||||||||**- 620**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**460**||||||||**- 620**| ## **Section B Statement of assets and liabilities at the end of the period** |1
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))|**Unrestricted**
**funds**
**to nearest £**
**6,841**
**-**
**-**
**6,841**
Agreement Error|10/02/2026
**Restricted funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
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**-**
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**-**
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OK
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**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
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**Details**
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**to nearest £**
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Print Name
Ian Pascal|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||Ian Pascal|10/02/2025| ||||| CCXX R2 accounts (SS) 10/02/2026 2