Trustees' Annual Report for the period
Period start date Period end date Day 01 Month 01 Year Day 31 Month 12 Year 2024 From 2024 To
Section A Reference and administration details
Charity name Friends of Westgate Parks
Other names charity is known by
Registered charity number (if any) 1178364
Charity's principal address 21 Whitehall Gardens
Canterbury
Postcode CT2 8BD
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Terence Westgate | Chairman | |||
| Michael Pocock | Secretary | |||
| Ian Pascal | Treasurer | |||
| Gill Pascal | ||||
| Dick Vane-Wright | ||||
| Michael Walter | ||||
| Peter Blackett | ||||
| Colette Baumbank | ||||
| Ida Linfield | ||||
| Jake Weekes | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)
Appointment by Trustees Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
Memorandum of Understanding with Canterbury City Council 15-11-2018 You may choose to include updated on 08-03-23. additional information, where relevant, about:
FOWP works closely with Kentish Stour Countryside Partnership.
policies and procedures adopted for the induction and Trustees are represented on Canterbury City Council’s Riverside Group, training of trustees; The Friends of Group and River Leisure Users Group.
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
- To preserve protect and improve the Westgate Parks in Canterbury as a place of historic and ecological interest and beauty; 2. To promote conservation of the natural plant and animal life of the Summary of the objects of the Parks; charity set out in its 3. To advance the education of the public including school children in the governing document subjects of natural history and geography, and by research into the biodiversity, geomorphology and archaeology within the Parks. Charity Commission Guidance Notes on Public Benefit (PB1, PB2 and Summary of the main PB 3) have been circulated to, and read by, all of FOWPs’ Trustees. activities undertaken for the
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FOWP exercises due regard to this guidance in undertaking its duties and day-today activities. The two aspects of Public Benefit’ have been fulfilled to achieve compliance with the guidance i.e. that the public (to include Canterbury and District residents in general, children attending Primary schools, students attending Secondary schools and Colleges in Canterbury and District and tourists visiting Canterbury are included in the target groups for FOWP.; and that actualbenefit(value) is provided by the work undertaken by FOWP for thepublic` that it serves. Trustees derive no personal benefit from work or activities undertaken by FOWP.
public benefit in relation to FOWP operates within the Westgate Parks consisting of Westgate these objects (include within Gardens, Toddler’s Cove, Tannery Field and Bingley Island. this section the statutory Membership of FOWP is open to any resident of Canterbury and District. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
Objective 1. – preservation, protection and enhancement of the Parks Tasks carried out by FOWP volunteers: 1. With the Physic Garden new lavender plants were purchased and planted to fill gaps in the lavender maze. Trustees and a team of volunteers continued working to remove weeds. 2. in May Trustees were involved with helping to update the Canterbury City Council’s Westgate Parks Management Plan. Objective 2. – promotion of wildlife conservation Under the Memorandum of Understanding with Canterbury City Council in March 2023 the conservation tasks have been undertaken this year by Kentish Stour Countryside Partnership and FOWP volunteers. The following tasks were completed in 2024: After mowing by KSCP both wildflower meadows on Tannery Field were raked by Trustees and volunteers. Objective 3. – advancement of education and research Archaeology– A new information board about the Roman City Wall and London Gate in the Westgate Gardens designed by FOWP Trustees was installed on 10thApril. Funding for this project was made available from the Martello Fund (administered by Kent Community Foundation – https://kentcf.org.uk/give/our-funds ). A replacement stone plaque was also commissioned in June to be set in the main path as a direction indicator to the London Gate. It is hoped to be installed in 2025. Natural History– Weekly bird counts of the entire Westgate Parks were carried out by Trustee Michael Walter. As part of the Canterbury City Council Pollinator Action Plan four visits were made by a botanist, Caroline Ware, to the wildflower meadows at Tannery Field to survey the plants now established there. Since November 2024, Caroline has worked with Trustees to create an illustrated inventory of all 85 species of flowering plants identified to date. Once complete (additional surveys are ongoing), this will be posted on the charity’s website, both as a source of information for the wider public, and to provide baseline information necessary for future research by Trustees and associates on the insect pollinators and herbivores that make use of the meadows. Bingley Island Pond project– A plan to revitalise the main pond on Bingley Island and dig a further pond was devised by the Trustees and a site visit arranged for December. Tree Trail Extension Project– Some Trustees had a tour of the Westgate Parks with Aidan Potts, a former CCC Tree Officer, and received a considerable amount of information on the trees which would be helpful towards a planned extension of the current Tree Trail. Bat walks– a bat walk was organised for 28thMay. Canterbury Medieval Pageant 6th July– Trustees and volunteers supported the annual Canterbury Medieval Pageant, setting up a gazebo for the Westgate Parks stamping station and interacting with a large number of visitors. |
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Section D Achievements and performance
Canterbury City Show 20[th] – 21[st] July – Trustees set up a gazebo with promotional literature for the Westgate Parks and gave information to visitors. Canterbury Riverfest 14[th] – 22[nd] September – Trustees were again involved with this project to further advance the education of the public.
Section E Financial review
FoWP constantly monitors its financial obligations and outgoings. These Brief statement of the are reported to the Trustees monthly, and at each meeting. Expenditure charity’s policy on reserves is carefully managed to ensure that sufficient reserves are maintained to cover all financial commitments. Details of any funds materially None in deficit Further financial review details (Optional information) You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Michael Pocock Position (eg Secretary, Chair, Secretary etc) Date
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| Friends of Westgate Parks |
Friends of Westgate Parks |
Friends of Westgate Parks |
Friends of Westgate Parks |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
01/01/2024 | To | |||
| Section A Receipts and payments | |||||
| A1 Receipts Donations 1,061 Booklet sales 110 Insurance contribution 100 Grants - Events - - - - 1,271 - - Sub total - Total receipts 1,271 A3 Payments Insurance 203 Room hire 48 Website maintenance 170 Physicgardenplants 204 Equipment 121 Signs - Administration 105 - Sub total 851 - - Sub total - Total payments 851 Net of receipts/(payments) 420 A5 Transfers between funds 56 A6 Cash funds last year end - Cash funds this year end 476 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
|
| - - - - - - - - - |
- - - - - - - - - |
1,061 110 100 - - - - - 1,271 |
940 | ||
| 237 | |||||
| - | |||||
| 2,500 | |||||
| 55 | |||||
| - | |||||
| - | |||||
| - | |||||
| 3,732 | |||||
| - - - |
- - - |
- - - |
|||
| - | |||||
| - | |||||
| - | - | 1,271 | 3,732 | ||
| - - - - - - 1,040 - - 1,040 |
- - - - - - - - - - |
203 48 170 204 - 121 1,040 105 - 1,891 |
293 | ||
| - | |||||
| 132 | |||||
| 157 | |||||
| - | |||||
| - | |||||
| 1,404 | |||||
| 348 | |||||
| - | |||||
| 2,334 | |||||
| - - - |
- - - |
- - - |
|||
| - | |||||
| 1,040 | - | 1,891 | 2,334 | ||
| - 1,040 - 56 - - 1,096 |
- - - - |
- 620 - - - 620 |
1,398 | ||
| - | |||||
| - | |||||
| 1,398 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 6,382 - - - - - 6,382 - Agreement Error Agreement Error to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Ian Pascal Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Ian Pascal | 22/04/2025 | ||