## **Trustees' Annual Report for the period** Period start date Period end date **Day 01 Month 01 Year 2020 From To** **Day 31 Month 12 Year 2020** ## Section A Reference and administration details **Charity name Friends of Westgate Parks** **Other names charity is known by** **FOWP** **Registered charity number (if any)1178364** **Charity's principal address 21 Whitehall Gardens** **Canterbury** **Postcode CT2 8BD** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Terence Westgate|Chairman||| ||Michael Pocock|Secretary||| ||Richard Vane-
Wright|Treasurer||| ||Colette Baumbank|||| ||Michael Walter|||| ||Peter Blackett|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**|**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| |**Section B Structure, governance and management**
**Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution
How the charity is constituted
(eg. trust, association, company)
Charitable Incorporated Organisation
Trustee selection methods
(eg. appointed by, elected by)
Appointment by Trustees
**Additional governance issues (Optional information)**
You**may choose**to include
additional information, where
relevant, about:

policies and procedures
adopted for the induction and
training of trustees;

the charity’s organisational
structure and any wider
network with which the charity
works;

relationship with any related
parties;

trustees’ consideration of
major risks and the system
and procedures to manage
them.
FOWP has a Management Committee consisting of the Trustees and
elected members elected at the Annual General Meeting.
Memorandum of Understanding with Canterbury City Council 15-11-2018
FOWP works closely with Anna Bell “Anna Outdoors” for educational
activities and Lauren Baker of Our Stour for conservation tasks.
Five trustees received DBS checks
The Trustees have worked on drafting the following policies during 2020:
1. Safeguarding Vulnerable Beneficiaries Policy
2. Volunteer Management Policy
3. Complaints Handling Policy
4. Conflicting Interests Policy
The agreed objective was to have these policies adopted at our 2020 AGM
which has had to be postponed due to Covid-19.|||| |||FOWP has a Management Committee consisting of the Trustees and
elected members elected at the Annual General Meeting.
Memorandum of Understanding with Canterbury City Council 15-11-2018
FOWP works closely with Anna Bell “Anna Outdoors” for educational
activities and Lauren Baker of Our Stour for conservation tasks.
Five trustees received DBS checks
The Trustees have worked on drafting the following policies during 2020:
1. Safeguarding Vulnerable Beneficiaries Policy
2. Volunteer Management Policy
3. Complaints Handling Policy
4. Conflicting Interests Policy
The agreed objective was to have these policies adopted at our 2020 AGM
which has had to be postponed due to Covid-19.|| **Section C Objectives and activities** 1. To preserve protect and improve the Westgate Parks in Canterbury as a place of historic and ecological interest and beauty; 2. To promote conservation of the natural plant and animal life of the **Summary of the objects of the** Parks; **charity set out in its** 3. To advance the education of the public including school children in the **governing document** subjects of natural history and geography, and by research into the biodiversity, geomorphology and archaeology within the Parks. March **2012** **TAR** 2 Charity Commission Guidance Notes on Public Benefit (PB1, PB2 and PB 3) have been circulated to, and read by, all of FOWPs’ Trustees. FOWP exercises due regard to this guidance in undertaking its duties and day-today activities. The two aspects of `Public Benefit’ have been fulfilled to achieve compliance with the guidance i.e. that the public (to include Canterbury and District residents in general, children attending Primary schools, students attending Secondary schools and Colleges in Canterbury and District and tourists visiting Canterbury are included in the target groups for FOWP.; and that actual `benefit` (value) is provided by the work undertaken by FOWP for the `public` that it serves. Trustees derive no personal benefit from work or activities undertaken by **Summary of the main** FOWP. **activities undertaken for the public benefit in relation to** FOWP operates within the `Westgate Parks` consisting of Westgate **these objects (include within** Gardens, Toddler’s Cove, Tannery Field and Bingley Island. **this section the statutory** Membership of FOWP is open to any resident of Canterbury and District. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** **Objective 1. - preservation, protection and enhancement of the Parks** Tasks carried out by FoWP volunteers: - minor maintenance of the Physic Garden - frequent removal of graffiti from the two underpass murals and information panels - The hedge separating the Toddlers Cove play area from the car park was cut in November - In August all the finger posts were cleaned - the railings of the footbridge over the river Stour in Tannery Field were cleaned to remove a heavy coating of algae in August ## **Objective 2.- promotion of wildlife conservation** Under the Memorandum of Understanding with Canterbury City Council in November 2018 the conservation tasks have been undertaken this year by Our Stour and FoWP volunteers under the leadership of Lauren Baker or Anna Bell. The following tasks have been completed in 2020: ## **Riverfly Monitoring:** Three surveys took place in the Westgate Gardens, one in July and two in September. ## **Conservation tasks:** Due to the pandemic, the only conservation tasks carried out were work on aquatic vegetation boxes in August, and the annual mowing and raking of the wild flower meadow in Tannery Field in September. ## **Objective 3 – advancement of education and research** Due to the pandemic, no activities were carried out with schools or private groups, and no guided walks could be given. - It was still possible to carry out weekly bird counts of the entire Westgate Parks area - A research paper was completed and accepted for publication in the _Journal of Natural History_ , titled _**Diversity of Chironomidae (Diptera) breeding in the Great Stour, Kent: baseline results from the Westgate Parks Non-biting Midge Project** ,_ one of the authors being a trustee of Friends of Westgate Parks. The nonbiting midges are key-stone ecological indicators of freshwater quality and environmental stress, and concern has been - expressed regarding water and habitat quality in this section of the river Stour. 20 genera of Chironomidae were identified, including some taxa indicative of freshwater habitats with low levels of organic pollution. March **2012** **TAR** 4 ## **Section E Financial review** FoWP constantly monitors its financial obligations and outgoings. These **Brief statement of the** are reported to the Trustees at each meeting. Expenditure is carefully **charity’s policy on reserves** managed to ensure that sufficient reserves are maintained to cover all financial commitments. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Due to the pandemic it was not possible to carry out any fund-raising activity. Income was therefore almost exclusively from donations, plus a small sum from the sale of booklets. A £100 contribution towards the cost of insurance was received from Canterbury City Council. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Michael Pocock Position (eg Secretary, Chair, Secretary etc) Date 04/03/2021** March **2012** **TAR** 5 Charity No. 1178364 FRIFNDS OF WESTGATE PARKS FINANCIAL STA"IEMENT FOR THE YEAR ENDED 3 1ST DECEMBF.R 2020 Independent Examiner's Report to the Trustees of Friends of Westgate Parks I report on the accounts for the year ended 31 st December 2020. Respective responsibilities of Trustees and Examlner.. The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audil is nol required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an Independent Examination is needed. htt './Avww.le islalion. ov.ukluk a120111251section1144 It is my responsibility to.. Examine the accounts under section 145 of the Charities Act. To follow the procedures laid down by the General Directions given by the Charity Cornmission (under section 14515)(b) of the Charities Act} and to state whether particular matters have come to my attention. htt '.Ilwww.le islation. ov.ukluk a1201112 Isection1145 Basis of Independent Examiner's report." My examination was carried out in accordan￿ with General Directions given by the Charity Commission. An examination includes a review of the accounting records kepl by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees Con￿rning any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audil. and consequently no opinion is given as to whether the accounts present a 'true and fairf view. The report is limited to those matters set out in the statement below. Independent Examlnerfs statement." In the course of my examination, no matter has come to my attention". Which gives me reasonable cause to believe that, in any material respect the requirements to keep accounting records in accordance with section 130 of the Charities Act and to prepare accounts which accord with the accounting records and comply with the accounkn'ng requiremenls of the Chariiy Act- have not been met or to which, in my opinion, attention should be drawn in order to enable a Droper understanding of the accounts to be reached signed dated: ¢fv¥SII Dianna Whitfield 11 Lavender Mews Church Lane St Mildred's Canlerbury Kent CT12PZ AAT Registration 20251075 ## **Friends of Westgate Parks** _Income and Expenditure, 1[st] January 2020 – 31[st] December 2020_ inclusive |**INCOME**|**INCOME**|**EXPENDITURE**|**EXPENDITURE**| |---|---|---|---| |_Broughtforward at 1st Jan 2020_|7868.81||| |Donation(10thJan;Bt NW 36)|10.00||| |Bklt sales(16thJan;Inv 008;NW 37)|22.50||| |Donation(M. Still,4thFeb.;NW 37)|200.00||| |Donation(10thFeb.;Bt NW 37)|10.00||| |||Insurance(card;2ndMarch;NW38)|211.68| |Donation(10thMar.;Bt NW 38)|10.00||| |Insurance(CCC,19thMar;Inv 009 NW 39)|100.00||| |Donation(14thApril;Bt NW 40)|10.00||| |Donation(11thMay;Bt NW 41)|10.00||| |Donation(10thJune;Bt NW 41)|10.00||| |Donation(10thJuly;Bt NW 42)|10.00||| |Donation(10thAug.;Bt NW 43)|10.00||| |Donation(10thSept.;Bt NW 44)|10.00||| |Donation(12thOct.;Bt NW 45)|10.00||| |||Prepayment DBS(card;4thNov. NW45)|210.00| |Donation(10thNov.;Bt NW 45)|10.00||| |||RSPB Zoom access(27 Nov;ch. 000039)|50.00| |Donation(10thDec.;Bt NW 46)|20.00||| ||||| |_Total Incomefor 2020_|452.50|_Total Expenditurefor 2020_|471.68| ||||| |_Balance at 10th December 2020_ (NW 46)|**£7849.63**||| |_R.I. Vane-Wright, Hon Treasurer, 31st December 2020_|||| NW = NatWest account statement (sheet number) Inv = FoWP invoice number Ch = Cheque number Bklt = Trail booklet CCC = Canterbury City Council Bt Bank Transfer I Invoice number of other organisation