Alnwick Lions Club Charity No: 1178346 Receipts and Payments Accounts For the year ended 30 June 2025 Smiths Accountants Chartered Accountants Alnwick Alnwick Lions Club Charity No.. 1178346 Contents Page Trustees Annual Report Charity account- receipts and payments account Administration account - receipts and payment account Social fund account - receipts and payments account io Independent Examiners Report li .AJiJo!ew d14sj￿LUal￿ p Aq pup pèpuo)ès 'iesodoJd Aq pawioddv UOLyèias aèJsnJi 8TOE AEW TT paJaJs18a¥ - UOilEI)OSSV_ 01) iuaLunJop SuiuJaAog uoups!up3Jo p￿eJO￿Jo)Ul aiqEI!Jpy) '.￿d￿ UOQES!ue8Jo wawa8Euew PUE a)ueiiJaAo8'wnynJis- 8 UOIPa5 pun4 Jsnji MiJe4 J qrii J suoii ¥)IMUIV pun4 Jsnji MIJEY) qnij suoii 4)IMUIV pun4 Isnji A]upy? qnij suoii ¥)IMUIV pun4 isnji AJUEY) qni) Suoll ¥JlMUIV Aq pawloddv trC'OT'TZ trI"80'ZT trC"80'IT trl'80'£I OJJ aaisnji Jsnji a8isnJi aaJsnJi aJuK) doisAH A)EJl Ja¥Sn))￿ euoij iuowneas 1)i)J sppoa uèpuii aweu •a￿nJI sioi aunr OE papua JEèA ayl 3uiJnp paJuioddE ajam sèèJsnJi 3uiMOIIOJ a41 punj Jsnji AJ!JE4) qni) suoii ¥)!MUIV punj Jsnji AiiJE43 qni) suoii ¥)!MUIV pun J isnji AIIJEY J qni J suoii ¥)IMuiy puna isnji Ay_JEy) qnij suo!I IJIMUIV Aq pawloddv JEaA lin4 Jeaii-Iin4 JEaA lin JeaA Iinj nji )aJnseèJL AJeJaJ)as IUèPlSOJd jwo Ssalmei Mè4JJE ApJeH epuEWV poaijw eJpuES UE8ipaaa SEWOYI aaisnji 5101 aunr OE papua JeaA 9418uiJnp Sa?￿njI 3ui8eugw S.￿ljE￿) a41 aiT 993N pueiJaqwn4YON IJIMUIV UI4IIM aw8puos 81 doys¥oo8 SUOII I)IMUIV SSWPPE IEdi)UlJd 9trÉ8LIT -.JaqWnN AJiJe4) paJaJsi8a qni J suoii i)IMUIV '.aweu ￿lJE￿3 sileiap UoHeJ￿iUi￿pp pup a?uaJaJay- v uoB)as szoz aunr OE papua JEaA yoda¥ IEnuuy ,saaisnJi 9trÉ8LTI JaqwnN AJ!Jey) qni) suo!14)!PJiUIV Alnwick Lions Club Charity Number 1178346 Trustees, Annual Report Year ended 30 June 2025 Structiirei 8o¥ernance and managemeFrt Icontinuedl Alnwick Lions Club Ihereinafter referred to as the CIO) has been formed to undertake the activities of the Alnwick Lions Charity Trust Fund Ihereinafter referred to as the Tnjstl. The b¢Jokshop activities were taken over from the Trust on 30 lune 2020 and the Trust closed on 21 July 2020. The Trust Inow the CIO) has been a member of the International Association of Lions Clubs for 50 years (established in 19751. The member5 of the clLrb are all volunteers who Bive their time unconditionally in support of charitable causes, both individuals and or¥anisatr'ons. New Trustees are inducted and instructed in their duties by the exisbng experienced Trustees. The Club is governed a5 a CIO established 11 May 2018. The Club has a board of directors currentlv consisting of nine member5. Wlth o quorurTt of five, which is responsible for the execution of the policies approved by the Club and the first consideration of any new policies. Matter5 a￿ decided by a majority vote (abstentions are allowedl of the members present ay the meeting, subject to there being a quorum of 25% of members in good 5tandin8. A quorate meeting of the members and Trustees may exercise all its power5 which inclijde the managernent of the Charity and the control of the Trust Fund. The members and Trustees may delegate thei¥ powers to suitable committees for the running of certain asperts of the Club's operations. Grants and donations are made to worthy caLtses after due diligence to ensure that the cause is bona fi'de. Potential grant recipients ère required to complete a request form explaining why they reqL¢ire the ftnancial a5SiStance and some suitable information on the organisationlindividual cOn￿rned. Grants and donation5 are then subject to votes by the members. Other forms of expenditure (running costs etcl a￿ also subjett to discussion and vote by member5. Section C- Objectlves and activiiles Objerts The objert of the Club is to apply its income for any purpose that is charitable according to the current laws of England and Wales. The income will be for the benefit of any individual, group of individuals, organlsatlons or other charities. Alnwick Lions Club Charity Number 1178346 Trustees, Annual Report Year ended 30 June 2025 Public benefit In accordance with section 17151 of the Charities Att and the Charitie5 (Accounts and Report51 Regulations 2008, the trustees confirm thatthey are in conformity with this guidance on public benefit when undertaking current activities, planr*ing future activities and in reviewing the Club'5 aims. objectives and artivities. The Trustees consider that the Club satisfies the public benefft reqU1￿ments as established by current charity law. Achievement ot objects The main source of income for the Club is from a second-hand bookshop operating from premises leasèd from an adjacent hotel. Other sources of income are derived from the running of a car boot sale, coffee morning5 and one-off events. The Club owns a Santa Sleigh and uses it as a means of collecting donations and is available for local schools and children's groups for the entertainment of children during the Christmas period. The club runs a talking newspaper service and seeks to improve its digital systems. Thi5 year the club ha5 maintained existing assets including IT equipment to a5S1St members in running the club a5 well as a motor vehicle to help with the collection and transportation of books, puzzles and games from a storage barn to the bookshop and events. All income and propertv of the Club is reqUI￿d to be applied irTr promoting its objects and is vested in the members arid Trustees for this purpose. No part of the trust shall. however, be applied without approval of the members and Trustees in formal meetings and subject to majority Voting. The charity engages volunteers (who are not club members) for service in the bookshop. These volijnteers are not paid and are supervised and instrutted by Club members who a￿ versed in the operation of the bookshop. The charity has a website detailing the Club's activities and achievements- Glnwlckltons.org.uk Sertion D- Achlevements and perforniance Summary The bookshop now operates solely under the CIO established on 11 May 2018. The bookshop and other income was increased on the 2024 level and shop premises running costs and other overheads are broadly consistent with 2024. Overall, we have made charitable donations and grants arnounting to around 55% of our total incoming resources forthe year, compared with around 65% In 2024. Section E- Financial review Policy on reserves The greatest financial rlsk to the charity 15 the loss or severe reduction in bookshop income. Alnwick Lions Club Charity Number 1178346 Trustees, Annual Report Year ended 30 June 2025 Financial review- poliry on reseNes l¢ontinuedl The reserves policy reflett5 this. The policy is to retain enough fund5 to support the Talkin8 Newspaper service for one year and bookshop running costs for six months. In addition, enough funds will be retained to support the car boot sales, sleigh acnvities and to support some particularly urgent andlor deseNing charitable requests. This would be in the region of £5,000 as at 30th of June. Investment ptsllry The Charity has sufficient cash resources in the current bank accounts and has utilised amounts p￿vioUSlY set aside in a separate savings account has been ￿talled without penalty. There is, thÈrefore, little risk from investments. Preservation of ¢harSty assets The Charity's 3ssets of properly insured and the main risk minifftised in this area. Insurance is provided by Lions Club International and in addition to normal public other liabilities, the club has £20,0(K) coveT for its equipment and other fixed assets. Financial risk The main risk is that the Trust's bookshop activities would cease by falling to acquire a new lease. forcing the bookshop to tlose or relocate. Lease terms remain under review in an effort to mitigate risk to the Charity's main source of income. Section F- Future developments Efforts will continue to be made to improve bookshop income as well as improving the Talking Newspaper facility and increases in car boot sales activity. considera￿on is also being given to opening a regular market stall in Alnwick. rent-free. The charity is also improving its grant making procedures to ensure that grants are given promptly and in accordance with the Charity's aims and objects. Sectlon G - Other matters The trust ha5 deregi5tered for Value-Added Tax IVATI but is in receipt of Gift Aid. Alnwick Lions Club Charity Number 1178346 Tru5tees' Annual Report Year ended 30 June 2025 Sertion H - Relatlonshlp with related charltles The club is part of the National Lions Body, Lions Club Multiple Distritt 105 (essentially the United Kingdoml District 105, itself part of the worldwide Lions Internation31 Ibased in the USAI. The Distrirt provides some template poli¢ies which bcal club5 such as Alnwick lions can adopt or not. Alnwick Lions Club will make it choices In terms of fundraising and a choice of grantees lif these comply with current charity law in England and Wales). District 105 has si8htof the accounts but has no direct input into the running of Alnwick Lions Club. Dues are paid to district and international Iba5ed on the number of registered membersl for their support. At certain times Lions Club International will call upon clubs to support worldwide disaster relief, which the individual clubs may or may not 5UPPOrt. Donations in thi5 area are done via the Districts. Signed on behalf of the Board of Trustees Linden Dodds (P￿51dentI Sandra McLeod (sec￿tary) 30 April 2026 Alnwick Lions Club Regi5tereé Charity No.. 1178346 Charlty Account Income and Expenditu￿ Attounts forthe year ended 30June 2025 2025 2024 Income- unrestritted funds Bookshop takings Fundrasin8 events- car boot sales Fundraising advert15ing Fundraising- other Fundr315ing- Glendale Festival stall Fundraislng Santa's Sleigh Donations- bucket collection Doriations- Santa's Sleigh Donatlons- other 42.572.71 1.372.00 960.00 434.49 37,593.90 1.135.(N) 107.20 1.210.(KI 927.49 70.00 40.00 I,￿0.￿) 47.583.89 39.838.90 Inwme- restrirted fvnds auii for Christmas Lights Talkin8 Newspaper donation I,W>.27 50.00 50.00 TOTAL114COME 49,62Q16 39,888.90 ExpendltUfe- unresulrted Shop r3te5 Light and heat Rèpèir5 and Tenewals nta's sleigh expeThse5 Quii night expen5e5 AdvèrtI5ing Computer securtty and software Data protECtion Flowers and plants Licences 235.84 2.038.79 1,463.39 3.430.72 374.54 386.00 204.91 47.C4) 583.47 2,265.70 715.09 446.82 762.IM) 321.74 35.(10 268.20 112.74 Lions kits. banners and badges Motor running expen5e5 Communilv event expenses Parking dixs Postage printing and stationery Telephone and internet Storaee unit rental Christmas entertainer TravÈllin8 expenses 77.9) 3.104.96 3,512.94 1.017.47 700.QI 254.14 137.46 159.89 500.(K) 500.00 400.(K) 1S0.(K) 50.IKI 711.60 79.80 546.21 iscellaneovs expense5 Volunteer and Member gifts NCC Family Hub Christmas Vouchers Charitiable donations and grants- See separate schedule 408.99 37. 2,533.00 23,352.47 25.706.02 40.69&69 37.298.11 Expendfture- restrlrted fund5 Charitiable donations and grant5- see separate schedule Talking Newspaper- Gazetttes 1.615.73 46.10 199.20 1,661ts3 199.20 SVRPLU5 OF INCOME OVER EXPENDITURE 7,Z63.64 2,391.59 Alnwick Lions Club ReRlstered Charlty No.. 1178346 Charity Account Capital Reconciliatlon as at 30 June 2025 1025 2024 Offlce Equlpment Cost 588.96 588.96 Motor Vehlcle Cost 8.8￿).00 8,8CK).00 9,388.96 9.388.96 Current Assets Cash at bank- Talking Newspaper restricted fund Cash at bank- unrestricted furtds Cash at bank- savings account Cash in hand 429.36 425.46 28.538.40 12.444.51 iO,(XJ).(K) loo.00 Ic¥J.00 29,¢￿7.76 22.969.97 38.456.72 32,358.93 Represented Bv: Opening asset balances at l July 2024 Openin8 bank balance at l July 2024 Opening cash in hand at l July 2024 9,388.96 22,869.97 loo.00 32,358.93 7,263.64 39,622.57 1.165.85 9.388.96 21,571.01 loo.00 31,059.97 2,391.59 33,451.56 1,092.63 Add.- surplus of income over expenditure Dedutt.. transfers to Administration account 38,456.72 32.358.93 Alnwick Lions Club Re8lsthred Charfty No.. 1178346 Charlty Account Charltable Donatlons and glfts made yearended 30 June 2025 AlnTrMd( Distrirt Playhouse Alnwick Hedgehog Rescue Alnwick Home5 for Ukraine Donation 5,LkX).rM) Donation Grant 51XI.LA) Alnwick Christmas Lights Alnwick Christffl35 Li8hts Alnwick Lions Club- Srxial Account Alnwick Sta8e Musical Alnwick Town council Arthritis Group Bordeline Greenwav Duches5 Community High School Fredrick Williams (Yonation ex restritted funds 1.615.73 3,384.27 243.(K) Donation ex unrestricted funds Donation Grant I,l(K).(M) 2,orKI.co i(x).( Donation Don*ion Grant I,S(K). I,orKJ.Tr) s(M).00 Giant Grant Ell Grant Grènt 7tn.OD Hindmarsh Hall Hipsburn Primary School LCIF Grant 410.(K> Grant 573.98 I,ow.00 I,ooD.00 I,IXMJ.00 50.C4) i.(th.LK> 200. LCIF Donatlon LCIF Donation Medical Sup￿leSfi?r Ukraine Grant Grant LCIF Llonh@art Radio Lionheart Radio Lon8hou8hton Community My tife Produrtions Northumberland H05pice Northumberland National Park authority Sundry smèll donations Grant Grant 2,000.00 650.00 627.(K) Donatio Sleeping bags forcasualtie5 Less than £SO each 157.77 TOTAL CHAR￿A￿LE PAYMENTS PER CHARITY ACCOUNT Z7,321.75 Alnwick Lions Club Registered Charfty No.. 1178346 Administration Account Income and Expendtture Accounts lorthe year ended 30 June 2025 2025 2024 Receipts Donations and member subscriptions Mileage transfers in Car boot donatron Other recelpts 2,287.89 1.083_00 1,092.63 80. Total Teceipts 2,287￿9 2,255.63 Expenditur Advertising Presentation award Lions Club subscriptlons Anniversary expenses Stationery Bank charges 145.83 2.059.96 40.99 49.00 1.659.70 Total payments 2295.78 1.659.70 Surplus l (Deficltl of recelpts over payments 595.93 Capltal ReconcS1iation Bank balartce at l July 2024 1.037.39 441.46 Surplus I IDeficitl forthe year 7.89 595.93 Bank balan￿ at 30 June 21)25 1.029.50 1.037.39 Bank balance per statement at 30June 2025 1,029.50 1,037.39 Alnwlck Lions Club Registered Charity No-. 1178346 Soclal Fund Account Incorne and Expenditure A¢¢ounts for the year ended 30 June 2025 2025 2024 Recelpts Subscriptions Transfer of milea8e 488.00 Totsl Yeceipts Expenditure Transfer to charlty aeeount President's ni8ht venue hlre Flower5 323.fA) 1.376.rKI 100.00 Total payments I.799.(￿) Surplusl IMcitl of receipts over payments 1.311.O) Capltal Reconclliation Bank balance at l July 2024 2.827.43 2,827.43 Surplus / IDeficttl for the year 1,311.00 Bank balance at 30June 2025 1.516.43 2A27.43 Bank tsalan￿ per statement at 30Jun¢ 2025 1.516.43 2￿27.43 Declarations The financial statement5 on pages 6- 10 are approved by the Board of Trustees on 30 April 2026 and signed on it5 behalf by.. Linden Dodd5 President Sandra McLeod Alnwick Lions Club Charity Number 1178346 Independent examlner's report to the trustees of Alnwick Lions Club I report to the Charity Trustees on my examinatton of the accounts of Alnwick Lions Club for the year ended 30June 2025. Responsibilities and basis of report As the charity trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Art 20111'theAct'l. I report In respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Art and in carrying Out myexamination I have followed all the applicable directions given by the Charity Commission under section 14515}Ib) of the Act. Independent examiner's ststement I have completed my exarnination. I confirm that no material matter5 have come to my attention in connectton with the examination giving me cause to believe that in any material respett.. l. Accounting records were not kept in respert of the Charity as required by section 130 of the Act,. or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this ieport in order to enable a proper understanding of the accounts to be reached. Ivan Smrth ACA CIO Smiths Accountants 8 Linnet Court Cawledge Business Park Alnwick Northumberland NE66 2GD 30 April 2026