2024-06-30-accounts

Alnwick Lions Club Charity No: 1178346 Receipts and Payments Accounts For the year ended 30 June 2024 Smiths Accountants Chartered Accountsnts Alnwick

Alnwick Lions Club Charity No: 1178346 Contents Page Trustees Annual Report Charity account- receipts and payments account Administration account- receipt5 and payment account Social fund account . receipts and payments account io Independent Examiners Report li

Alnwlck Llons Club Charity Number 1178346 Trustees, Annual Report Year ended 30 June 2024 Sectlon A- Reference and admlnlstrdtlon detalls Charity name.. Alnwick Lions Club Registe￿d Charity Number.. 1178346 Prlntipal address.. Alnwitk Lions Bookshop 18 Bondgate Within Alnwick Northumberland NE66 ITD The Charity's managing Trustees during the year ended 30 June 2024 Trustee name Thomas Deedigan Sandra McLeod Amanda Hardy Matthew Lawless Dates Full year Full year Full year Full year AppoSnted by Alnwick Lions Club Charity Trust Fund Alnwick Lions Club Charity Trust Ftjnd Alnwick Lions Club Charity Trust Fund Alnwick Lions Club Charity Trust Fund President Secretary Treasurer Trustee The following Trustees have been appointed since the year ended 30 June 2024 Trustee name Linden Dodds Rick Beaumont Fiona Mccusker john Hyslop Tracy Hyslop From 12.08.24 12.08.24 12.08.24 21.10.24 21.10.24 AppoSnted by Alnwick Lions Club Charity Trust Fund Alnwick Lions Club Charity Trust Fund Alnwick Lions Club Charity Trust Fund Alnwick Lions Club Charity Trust Fund Alnwick Lions Club Charity Trust Fund Trustee Trustee Trustee Trustee Trustee Sectlon B- Structure. governance and management Organisation type: Charitable Incorporated Organisation Governing document= CIO- Association- Registered 11 May 2018 TnJ5tee selection.. Appointed by proposal, seconded and voted by a membership majority.

Alnwlck Llons Club Charity Number 1178346 Trustees, Annual Report Year ended 30 June 2024 Strutture. 8ovemance and management {￿ntinued) Alnwick Lions Club Ihereinafter referred to as the CIO) has been formed to undertake the activities of the Alnwick Lions Charity Trust Fund Ihereinafter referred to as the Trust). The bookshop activities were taken over from the Trust on 30 June 2020 and the Trust closed on 21 july 2020. The Trust (now the CIO) has been a member of the International Association of Lions Clubs for 50 years le5tablished in 19751. The members of the club are all volunteers who give their time unconditionally in support of charltable causes, both indlviduals and organi￿tIOns. New Trustees are inducted and instrurted in their dufje5 by the existtng experienced Trustees. The Club is governed as a CIO established 11 May 2018. The Club has a board of d1￿CtorS currently consisttng of nine members, with a quorum of fi"ve, which is responsible for the exetutton of ihe policles approved by the Club and the flrst consideration of any new policies. Matters are decS¢Jed bv a majority vote labstentions are allowed) of the members present ay the meeting, subject to there being a quorum of 25% of members in good standing. A quorate meeting of the members and Trustees may exercise all its powers which include the mana8ement ofthe Charity and the control ofthe Trust Fund. The members and Trustees may delegate their powers to suitable committees for the running of certain aspects of the Club's operations. Grants and donations are made to worthy causes after due diligence to ensure that the cause is bona fi'de. Potential 8rant recipient5 are required to complete a request form explainin8 why they require the linancial assistance and some suitable infom)ation on the or8anisation/individual concerned. Grants and donations are then subject to votes by the members. Other forms of expenditure (running costs etcl are also subje¢t to discussion and vote by members. Section C- Objertives and activities Objecls The object of the Club is to apply its income for any purpose that is charitable according to the cur￿nt laws of England and Wales. The income will be for the benefit of any individual. Eroup of individuals, or8anisation5 or other charitie5.

Alnwlck Llons Club Charity Number 1178346 Trustees, Annual Report Year ended 30 June 2024 Publlc benefft In accordance with section 17151 of the Charities Art and the Charities (Accounts and Reports) Regulations 21))8. the trustees confirm that they are in conformity with this guidance on public benefit when undertakinB current activities, planning future activitie5 and in reviewing the Club's aims, objectives and activities. The Trustees consider that the CILbb satislies the public benefit requirements as established by current charity law. Achlevement of obkds The main source of income for the Club is from a second-hand bookshop operating from premises leased from an adjacent hotel. Other sources of incorne are derived from the runnin8 of a car boot sale, coffee mornings and one-off events. The club owns a Santa Slei8h and Uses it as a means of collecting donations and is available for local schools and children's groups for the entertainment of children during the Christmas period. The club runs a talking newspaper servite and seeks to improve Its digital systems. This year the club has maintained existing assets including IT equipment to assist members in running the club as well as a motor vehicle to help with the collection and transportation of books, puzzle5 and games from a stOTa8e barn to the bookshop and events. All income and property of the Club 55 required to be applied in promoring its objects and is vested in the members and Trustees for this purpose. No part of the trust shall. however. be applied without approval of the members and Trustees in formal meetings and subject to majority VOtin8. The charity en8a8es volunteers (who are not club members) for service in the bookshop. These volunteers are not paid and are supervised and instructed by Club members who are versed in the operation of the bookshop. The charity has website detailin8 the Club's activitie5 and achievements- ulnwickl￿nS.0rg.uk Se¢tlon D- A¢hlevements and performance Summary The bookshop now operates solely under the CIO established on 11 May 2018. The bookshop and other income have reduced slightly since 2023, however. shop premises running Costs are consistent and the additional running c05t5 of our storage unit have reduced from 2023 to 2024. Overall, we have made Charitable donanons and gifts amounDng to around 65% of our incoming ￿$oUrceS for the year, compared with around 68% in 2023. Section E - Financial review Po15ry on reserves The greatest financial risk to the charity is the loss or severe ￿duCtiOn in bookshop income.

Alnwlck Llons Club Charity Number 1178346 Trustees, Annual Report Year ended 30 June 2024 Flnanclal Tevlew- pollry on reserves {¢ontinuedl The reserves policy reflects this. The policy is to retain enough funds to support the Talking Newspaper service for one year and bookshop running costs for six months. In addition. enouBh funds will be retained to support the car boot sales, sleigh actr"vib"es and to support some particularly ur8ent andlor deserving charitable requests. This would be in the region of £5,Ll)O as at 30" of June. Investment pollcv The Charity has sufficient cash resources in the current bank accounts and has set aside addirional liquid resources in a separate savings account which can be recalled without penalty. There is, therefore, little risk from investments. Preservation of char5ty assets The Charity's asset5 of properly insured and the main risk minimlsed in thls a￿a. Insurance Is provided by Lions Club Internatlonal and in ad¢Jition to normal public and other liabiliiies, the club has £20.000 cover for its equipment and other fixed assets. Flnanclal rlsk The main risk is that the Trust's bookshop activities would ￿aSe by falling to acquire a new lease, forcing the bookshop to close or relocate. However, a new lease is being prepared and $0 there is little risk to the Charl￿$ main source of income. Sectfon F- Future developments Efforts will continue to be made to improve bookshop income as well as improving the Talking Newspaper facility and increases in car boot sales activity. Consideration is also being given to opening a regular market stall in Alnwick, rent-free. The charity is also improving its grant making procedure5 to ensure that grants are given promptly and in accordance with the Charity's aims and objects. Section G- Other matters The trust has dereBisteTed for Value-Added Tax (VAT) but 15 in receipt of Gift Aid.

Alnwlck Llons Club Charity Number 1178346 Trustees, Annual Report Year ended 30 June 2024 Sectlon H- Relatlonshlp with related charltles The club is part of the National Lion$ Body. Lions Club Multiple Distrirt 105 lessentially the United Kingdom) District 105. itself part of the worldwide Lions International Ibased in the USAI. The District provides some template policies which local clubs such as Alnwick Lions can adopt or not. Alnwick Lions Club will make it choices in terms of fundraising and a Choi￿ of grantees lif these comply with current chaflty law in England and Wales). District 105 has sight of the accounts but has no direct input into the runnin8 of Alnwick Lions Club. Ouesare paid to (Jistrict and internafjonal (based on the number of registered members) lor their support. At certain times Lions Club International will call upon clubs to support worldwide disaster ￿lIef, which the inflividual clubs may or may not support. Donations in this area are done via the Districts. Signed on behalf of the Board of Trustees Thom35 Deedi8an Sandra McLeod 30 April 2025

Alnwick Lions Club Registered Charity No". 1178346 Charity Account Income and Expenditure Accounts forthe yearended 30 June 2024 202J Ineome- unre#rfrted funds Bookshop takings Furidra5ing everits- car boot 5ale5 Fundraising events- 4uii night Fundr3isin8 disaster appeals Furidrai5ing Glendale Festival stall Fundraisin8- Santa's Slei8h Donations- bucket collertion 37,593.90 1.135.IXI 39,926.36 1,613. 338.70 375.26 150. 207.34 530.6S Donation5- Wl talk Donatit)ns- other Trailer sale IAK¥J.rA) 2,5LKI. 39￿38. 45.641.31 In¢ome- restrlrt¢d funds Talking Newspaper donation 50.00 TOTAL INCOME 39A88.90 45.691.31 Expendlture. unrestrkted funds Shop rates Ll8ht and heat Repairs and renewa15 Santa's 51eigh expenses Qui2 Nlght expenses Advertisln8 Cornputer security aThd 50ftware Data proteciion Flowers and plants Zone meetin8 Llons kits. banners anl badges Motor runnin8 expenses 583.47 2.265.70 715.09 446.82 578.32 2,375.Xl 291.59 fQ2.89 415.98 310. 204.96 35.C#) 30.C 70.C 75.30 2,¢J)8.73 130.08 762.cil 321.74 35.C#J 65. 77.90 3.104.96 Porkln8 dixs Postage prlnting and siatlonery Telephone and internet Storage unit rental Chrlstmas lights entertainer Travellin8 expenses Defibrillators and intallation Miscellaneous expenses Volunteer Christmas gifts NCC F3rnily Hub Chri5tma5 v￿￿eT$ Charitiable don3tions- see sÈpar3te s¢hedyle 137.46 179.99 159.89 2,412.59 150. 150.c#) 550.46 711.60 546.21 2.533.tKI 23,352.47 31.177.23 37298.11 42,139.02 Expemdoiure- wtrirttd funds Talking Newspaper- recording equipment Talking Newspaper- repair5 and renewals Talking Newspaper- fjaietttes 62.60 412.74 199.20 159.20 475.34 SURPLUS OF INCOME OVER EXPENDITURE 1391.59 J.076.95

Alnwick Lions Club Re815tered Charity No.. 1178346 Charity Account Capltal Reconclllatlon as at 30 June 2024 Office Equipment Cost 588.96 588.96 Motor Vehlcle Cost 8.8(M). 8,8CKI. 9,388.96 9,388.96 Current Asset5 Cash at bank- Talking Newspaper restricted fu Cash at bank- unrestricted funds Cash at bank- savings account Cash in hand 425.46 574.66 12.444.51 io.cM)o. 100. 20,996.35 i¢￿. 22.969.97 21,671.01 32.358.93 31.059.97 Represented By: Opening asset balances at l July 2023 Opening bank balance at I july 2023 Opening cash in hand at l July 2023 9,388.96 21,571.01 i(w). 28,231.08 86.49 31.059.97 2.391.59 33.451.56 1.092.63 28,317.57 3,076.95 31,394.52 334.55 Add.. surplus of income over expenditure Deduct.. transfers to Administration account 32.358.93 31.059.97

Alnwick Lions Club Rew5teied Charity No." 1178346 Charity Account Charitable Donations and gifts made year ended 30June 2024 Alnwick Chri5tma5 Li8hts Alnwick District Food Bank Alnwick Tenni5 Club Donation 5.C(Kl.00 i.￿￿).<￿) i.(￿.00 Donation Grant Alnwick Town Council Alnwick Town FC Han8ing baskets for shop Sponsorship Easter Eggs Grant 150.00 Barndale School Friendly Fro85 J Roper Jake Davie5 Uonhean Radlo Uon5 Clubs Uons Clubs Llon5 Club5 Uons Clubs Lon8houton Cornminlty Group 202.50 1.973.48 750.00 3CKI.00 fjrant Grant Barndale Sthool radio show Disaster lund Earthquatkes i.c£o.c I,(x)).00 2.C£Q.00 I,(fA).00 I￿.00 Morocco di5ater fund Pacific Storm Disaster Grant IFI M Breese Grant NCC Family Hub NCC Famlly Hub NCC Family Hub NCC Famlly Hub NCC Family hub NCC Fèmlly Hub NCC Family Hub NCC family hub NCC Family Hub NCC Family Hub NCC Family hub PCC ST Michea15 Portable theatre Comp Spotty Dog SiBn5 Grant 89.99 Grant Grant 2C¥J.00 204.50 Grant Grant 3C¥).00 Grant Grant 350.00 Grant Grant Grant Grant Grant 1.350.f)) i.c(*).oJ 7￿.{)) 432.00 Grant New signs and banners TOTAL CHARITA8LE PAYMENTS PER CHARITY ACCOUNT 25,352.47

Alnwick Llons Club Registered Charity No." L178346 Administration Account Income and Empendlture Accounts for the year ended 30 June 2024 2024 2023 Recelpts Oonation5 219.40 Member subscriptions Mileage transfers in Car boot donation Other receipts 1,083.(I) 1.092.63 362.50 334.55 Total ￿eIpts 2,255.63 966.45 ExpÈndlture Advertising Social buffet Llons Club subscrlptlons Flowers Stationery Bank char8es 25.C loo.00 1,705.56 79.00 22.76 1,659.70 Total payments 1.659.70 1,939.32 Surplus I ID•ficltl of rec•lpts c￿r paym•nts 595.93 972.87 Capltal Reconc511atlon Bank balance at l July 2023 441.46 1,414.33 Surplus I IDeficitl for the year 595.93 972.87 Bank balance at 30 June 2024 1.037.39 441.46 Bank balance per statemènt at 30June 2024 I￿37.39 441.46

Alnwlck Llons Club Rewstered tharity No." 1178346 Social Fund Account Income and Expendlture kcounts the year ended 30 June 2024 2024 2023 Recelpts Subscription5 Transfer of mileage Totsl recelpts Expendlture Transfer to Administration account Flowers Lions Club 5ubscriptlons Totsl payments Surplu5 1 (Deficltl of recelpts (wer payments Capltal Recondllailon Bank balance at l Juty 2023 2A27.43 2.857.43 Surplus / IDeflcitl lor the ytar 30.00 Bank balance at 30Jyne 2024 2,827.43 2,827.43 Bank balance per statement at 30 June 2024 2.827.43 2.827.43 Declaratlons The financial statement5 on pages 6- 10 are approved bythe Board of Tru5tee5 on 30 April 2025 and signed on 115 behalf by.. Thoma5 Deedig¥n President Sandra McLe(Kl Secretary io

Alnwick Lions Club

Charity Number 1178346

Independent examiner’s report to the trustees of Alnwick Lions Club

I report to the Charity Trustees on my examina�on of the accounts of Alnwick Lions Club for the year ended 30 June 2024.

Responsibili�es and basis of report

As the charity trustees, you are responsible for the prepara�on of the accounts in accordance with the requirements of the Chari�es Act 2011 (‘the Act’).

I report in respect of my examina�on of the Charity’s accounts carried out under sec�on 145 of the 2011 Act and in carrying out my examina�on I have followed all the applicable direc�ons given by the Charity Commission under sec�on 145(5)(b) of the Act.

Independent examiner’s statement

a�en�on in connec�on with the examina�on giving me cause to believe that in any material respect:

1. Accoun�ng records were not kept in respect of the Charity as required by sec�on 130 of the Act; or

2. The accounts do not accord with those records.

I have no concerns and have come across no other ma�ers in connec�on with the examina�on to which a�en�on should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ivan Smith ACA C/O Smiths Accountants

8 Linnet Court Cawledge Business Park Alnwick

Northumberland NE66 2GD

30 April 2025

11