Alnwlck Lions Club Charlty Number 1178346 Trustees. Annual Report Forthe Year to 30 June 2023 Section A- Reference and admlnlstration details Charity Name.. Alnwick Lions Club Reglstered Charlty Number ICIOI.. 1178346 CharIt￿$ Princlpal Address: 9 Merchant Gardens Alnwick Northumberland, NE66 IBZ Names of the charity trustees who manage the charity: Trustee Name Office D3te5 acted Name of body entitled to appoint Trustee If not whole year Thomas Deedigan Sandra Shepherd Amanda Hardy Linden Dodds Matthew L3wIÈss President Alnwick Lion5 Club Charity Trust Fund Alnwick Lions Club Chariiy Trust Fund Alnwick Lions Club Charity Trust Fund Alnwick Lions Club Charity Trust Fund Alnwick Lions Club Charity Trust Fund Secretarv Treasurer Trustee Trustee Section B- Structure. governance, and management Descrlptlon of the charitvs trusts Type of Eoverning document Organisation5 type Trustee selection methods CIO- Association- Registered 11 May 2018 Charitable Incorporated Organisation Trustees are appointed by proposal, seconded, and voted by a majority membership Additlonal governance Issues Alnwick Lion5 Club (hereafter called the CIO) hès been formed to undertake the activlties of the Alnwick Lions Charity Trust Fund (hereafter called the Trust). The bookshop activities were taken over from the Trust on the 30 June 2020 and the Trusi closed on the 21 July 2020. The Trust (now the CIO) has been a member of the International A550ciation of Lions Clubs lor 46 years (established 19751. The rnembers of the club are all volunteers who give their time unconditionally in support of charitable causes, both individual and or8anisations. New Trustees are inducted and instructed in their duties by the exi5tin8 experienced Trustee5. The Club is governed a5 a CIO established 11 May 2018. The Club has a board of directors consisting of eight members, Iwith a quorum of five) which is responsible lor the execution of the policies approved by the Club and the first consideration of any new policles. Matiers are decided by a majority vote labsientions are allowed) of the member5 present at the meetin8, subject to there bein8 a quorum of 25% ol member% in good standing. Alnwick Lions Club Charity Number 1178346 Trustees. Annual Report {cont'dl Forthe Yearto 30 June 2023 A quorat& meeting of the rnembers and Trustees m8y exercise all its powers which include the management of the charity and the control of the frust Fund. The members and Trustees may deleg8te their powers to suirabl8 committees for the running of certain 8specis of the Club's operation5. Grants and donations are made to worthy causes after due diligen¢e to ensure that the cause is bona fide. Potent121 grant recipients are required tts cornplete a reouest form eKplainingwhytheyrequire the financial assistance Some suitable information on the organisationlindividual concerned. Grants and donations are then ￿ubJect to votes by the member5. Other forms of expenditure (running costs et¢.,l are also subject to discussion and votes by members. Section C- Objectives and activities Object5 The objectof the Club isto apply lis income for any purpose that 15 charitable accordingto the current laws of England and Wales. The Ineorne will be for the benefit of any individual. group of individuals. oiganisètions or other charities. PubLic benefit In accordancewith section 1715) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, Ihe trustees confirm that they are in eonformity Wilh this guid8nce on public benefit when undertaking Current activities, planning future activities and in reviewing rhe Club's sims, objectlves and activities. The Truste&s considerth8r ihe Club satisfies the public benefit requirements as established èy cuirent Charity Law. A¢hievement ol obj8ct$ The main sourc& of income for the Club is from 8 second-hand bookshop oper8tinE from premises leased trom an adjacent hotel. Other sources of income are derived frorn the running of a car boor sale, coffe8 mornings and one-off events. The Club owns a Santa Sleigh and uses it as a means of colle¢tingdonations and is available for lo¢al schools and children's groups for the entertainment of children durinÉ the Christmas period. The Club runs a Talking Newspaper Service and during the year has continued to ifflprov& Its di£ital systerns. This year the Club has 8180 purchased 2 18Ptop computers. £588.96 to assist member5 in running the Club as well as a Motor Vehicle, £8.000 to help with the collection and transporration of books. puzzles and garnes from a 8tor£ge bgrn to the bookshop and events. All in¢ome and properry of the Club is required to be 8pplied in promoting its objecrs and is vested in the members and TrusteES for this purpose. No part of Ihe Trusi sh811, howev8r, be applied without approval of the members and Trustees In formal meetings and subiectto m8jorityvoting. The ch8rityusesvoluTrte8rs li.e., who are not Club rnernbers-currently 4151 for servic8 In the bookshop. These volunteers are not paid and 8re supervised and Instructed byclub members who are versed in the oper3tion of the bookshop. The charity has g website detèilingthe Club's activities and achievement8- 8lnwi¢klions.org.uk. Alnwick Lions Club Charity Number 1178346 Trustees, Annual Report (cont'dl Forthe Yearto 30 June 2023 Section D-Achievements and performance Summary The bookshop now operates solely underthe CIO esiablished on the 11 May 2018. The bookshop income has dropped slightly since 2022, with a deficit of £1,326. Bookshop expendituie increased by £1.219. mainlybecau5e of Electric and Gas costs. Bu8iTres8 rates Continue to be p8yable afterthe end of the Covid 19 p8ndemic. Car boot income improved by È270. The Club also sold a Trailer worth £2,500 as it was no longer needed due to Ihe purchase of the Van. Grants and don8tions paid to worthycauses have improved by a net £1.917. Section E- Hnanclal review Policy on rg$erves The greatest financial risk to the charity is the loss or sev8r8 reductlon in bookshop income. The Reserves Policy reflects this. Yme policy Is to retaln enough funds to support the Talking Newspaper Service for one year and bookshop running costs for six rnonths. In addition. enough will be retained to support the Car Boot, Sleigh activities and to supporr some particu18rly urEenr and/or deserving charitable requests. This would be In the region of £5,000 as at 20 June. Investmeni poLI¢y The Chaiity ha5 Its cash resources in current bank accounts and does not feel the need to hold any other investments. There is, therefore, little risk trom investments. Pre$gNatlon of Charity a8sets The Charity's assets are properly insured. an(J the risk minirnised in thi8 area. Insurance is piovided by Lions Club International and In addition the norm81 Public and other liabilities the Club has £20,000 cover for its equipment and otherfixed assets. Financial risk The main risk is that the Trusts bookshop activities would cease by failinE to acouire a new lease, forcing the bookshop to close or relocate. However. a new lease is beinE prepared and so ther8 is lirtle risk 10 the Charities rnain sourc& of in¢ome. Section F- FuturÈ developments Efforts will continue to Oe made to improve bookshop income as well as improvingthe Talking Newspaper facility and increases in car booi activity. Consideration is also being given io opening a regular market stall In Alnwick. ientfree. The Ch8rity is also improving Its grant making procedures to ensure that grants are given promptly and in accordance with the Charity's aims and objects. Section G- Other matters The Trust has deregi5tered for Valua AddedTax IVATI bui is in rec8lPt of Gift Aid. Alnwick Lions Club Charity Number 1178346 Trustees, Annual Report (cont'dl Forthe Yearto 30 June 2023 Section H- Relationship wlth related charities The Club is part of the National Lions Body, Lions Club Multiple District 105 (essentially the United Kingcjoml District 105 itself part of the worldwide Lions International (based in the USAI- The District provides some template policieswhich local clubs such asAlnwick Lions can adopt or not. Alnwick Lions will make its own choices in terms of fundraising and the choic& of grantee5 lif these comply with current charity law in England and Wales). Districi 105 has sight of the Bc¢ouni8 bui has no direct input into the running of Alnwick Lions Club. Dues are paid to the DistFlCt and International Iba5ed on the number of regi5terecl members) for their support. At certain tim&s Lions Club Internaiional will call upon Clubs to support Worldwide Dis8Ster Relief, which the individual Club5 rnay or rnay not SUPPOn. Donation8 in this area are done vio the Districts. Signed President: Thoma$ Deedlgan Slgne Secretary: S8ndra Shgpheid Date 10 Independent Examiner's Report to the Trustees of Alnwick Lions Club I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 June 2023. Responsibilities and basis of report As the charity's trust&s you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 2011 {'the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Direttions given by the Charity Commission under section 145(5)(b) of the Att. Independent examiner's statement I have completed my examination. E confirm that no material matters have come to my attention in connertion with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respert of the charity as ￿qUI￿d by section 130 of the Att,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Sarah Pringle FCCA Greaves Grindle Chartered Accountants Victoria House 19- 21 Bondgate Within Alnwick Northumberland NE66 ITA August 2024 AIn￿Ck Lion5 Club Charity Number 1178346 Re¢eipts and Payments A¢ci)unts For the Year Ended 30 June 2023 GREAVES GRINDLE CHARTERED ACCOUNTAKrs ALNWICK Alnwck Lions Club Charity Number 1178346 Index ReC￿Ptsand PaynEntsAccDunts IrMJependent Examiners Repcrt IL Alnwlck LSons aub Registered Charity Nurnber 1178346 Charities Account Income and Expenditure Account for thé Year Ended 30th June 2023 2022 Receipts- Less Expenses 41,252 Bookshop 39,926.36 14591 11,193} 151) 324 Rates Heat and Light Consumables Equipment Renewals 1578.32) (2,375.90) 16.701 284.89 39,225 3 245.81 36,6K).55 Talking Newspaper (Restricted Fund) Income Donations 300 50.00 Expenses New Recording Equipment and Materials Repairs and Renewals 11,080) 205 162.60) 412.74 1985) 475.34 {425.341 other Fundraising Events Car B(K)t Sale Less., Expen*s 1,343 86 1,613.00 0.00 1,613.00 Santa's Sleigh Less.. Expenses 207.34 602.89 (441) 441 1395.55) Qui2 Night Less.. Expenses 338.70 415.98 {77.28) 800 170 Adverbging Bucket Collertions Disaster Appeal Glendale Festival Stall Donatiot Trailer Sold Value Added Tax 530.65 375,26 150.00 0.00 2,500.00 0.00 40 951.29 1,098 771 41,895 carrled forward 40,951.29 Alnwick Lions Club Charities Account Income and Expenditure Account for the Year Ended 30th June 2023 2022 41,895 brought forward 40,951.29 Payments Advertising Computer Security and Software Data Pmtection Flowers Plants Zone Meeting Lions Kits, Badges and Banner Motoring Costs Trailer Repairs Parking Disc's Printing and Stationery Mobile Telepkone Top Ups Rent of Storage Unit Christrnas Lights 5wtch ￿ EntertalrEr Miscellaneous Website and ￿ SuptK)rt Travelling Expenses 310 310.00 204.96 35.00 30.00 70.00 75.30 2,008.73 130.08 500.00 179.99 40.00 2,412.59 150.00 0.00 0.00 550.46 35 500 1.017 44 350 1,052 6,697.11 Assets Purchased Trollies Moblle Telephone Trailer Shelving ste 25 178 3,060 25 35 0.00 0.00 0.00 0.00 Charitable DOnBti0￿ - see separate sh&t 31 177.23 37,874.34 5,910 Exces5 of Income over Expenditure 3,076.95 Alnwick Liorys Club Charibes Account Capital Reconciliation As At 30 June 2023 2022 Offjce Equrpment O Cost 588.96 Motor Vehicle O C05t 8,800.00 Current Assets Sank Balan Talking Newspaper Re5tritted Fund unrestrict￿ Funds Cash in Hand 1,000 27,231 86 574.66 20 996.35 21,571.01 100.00 21,671.01 31 059.97 28,317 31,059.97 Represented By 23,603 Opening Bank Balan￿ at l July 2022 93 Cash in Hand at I luFy 2022 28,231.08 86.49 Add.. Ex￿sS of Income over Expenditure 3 076.95 29,606 11,2891 31,394.52 Less.. Transfer to Soclal Fund Transfer to Administration Account 28,317 334.55 334.55 31,059.97 Alnwick Lions Club RegFStered Charity Numbèr 1178346 Charitable Donation5 Made in the Year Ended 30th June 2023 2022 Abbeyfield nwick Community Trust- InternatioThil WorrEns Day Award Spon￿r￿1p Alnwick in Bloom Children5 Painb"w CompetitDn Prizes Alnwick Christmas kn.ghts Alnwick Division Girl GU￿e5 Association Alnwick F￿d Bank Alnwick Town Council - Harying Baskets Creighton Mernorial Hall, Embleton Duchess Community High SchiK)I Disabled Hedgehogs E Evans- Rent Ellington Village Hall ￿s￿lation G Mltcheson Glendale Gateway Trust G￿at North Air Ambulan￿ Servi .Lesbury Play Group Lionheart Radio- Bèmdale School Rad￿ Sessions Lions Clubs International Earthquake Appeal Turkey / Syria Pakistan Appeal Longhoughton Football aub Mind and Soul Moodand Cotnmurmty Orchard North NOrthUmberLar￿ Hospl Northumberland County CourKil - Earfy Help famlly Team Portable Theatre Cornpany Royal British Leglon - Poppy Wreath S Harrison S Shepftrd Stephen Carey Furxj Ukraine Appeal Weavers Court ot￿r 2022 Donations 160.00 160.00 440.00 5,000.00 900.00 500.00 50.00 1,450.00 378.24 1,000.00 200.00 1,400.00 400.00 500.00 1,000.00 300.00 600.00 440 3,500 179 150 2,000.00 3,OQD,00 650.00 2,000.00 1,500.00 1,000.00 3,237.00 500.00 25.00 60.00 500.00 1,004.99 300.00 650.00 0.00 350 1,000 4,938 500 200 17,918 Other Payrnents Spotty Dog Signs- 4 Banners Mobile Telephone Sleigh Fxpenses 312.00 65 20 0,00 29,260 Totals 31,177.23 Alttwlck Lions Club Registered Charity Number 1178346 Administration Account Income and Expenditure Account for the Year Ended 30th June 2023 2022 Receipts- Less Identifiable Expenses Dor￿￿0￿5 Member Subscriptions Gift Lottery Income } Dornino Cards Mileage Transfers Car Boot Donation Quiz 219.40 362.50 0.00 0.00 334.55 50.00 0.00 623 238 li 716 33 1,621 Total Receipts 966.45 Payments Advertising Social Buffet DisLrict Subscriptions Jnternakn'onal SubscriptK)r Regalla Flowers Return of Subscriiptions Stationery Leaving Pr￿ents micr{￿Oft 365 Z￿M Costs Data Protettion 8ank Charges 25.00 loo.00 912.25 793.31 O.OD 79.00 0.00 22.76 0.00 0.00 0.00 0.00 7.00 1939.32 922 749 60 60 287 118 15901 Excess of Expenditure over Incomè 1972.87) Capital Reconciliation 2,004 Bank Balance at 1st July 2022 1,414.33 1,414 590 Less.. Ex￿￿ of Expenditure over IrKome 972.87 441.46 1,414 Bank Balan￿ - Per Ststernent at 30 June 2023 441.46 Alnwick Lions Club Registered Charity Number 1178346 Social Fund Account Income and Expenditure Account for the Year Ended 30 lune 2023 2022 2023 Intome 15 Subscriptions 1289 Transfer of mileage 0.00 0.00 1,304 0.00 Expenditure 15 Subscriptions Trans to Administration O Flowers 0.00 30.00 15 30.00 1,289 Excess of Income over Expenditure l Expenditure over Income 130.00) Capital Reconciliation 1,568 Bank Balance at 1st July 2022 2,857.43 1,289 Add: Excess of Income over Expe￿ilUre Less: Excess of Exper￿lture over Incotne 0.00 30.00 2,857 2,827.43 2,857 Bank Balance - Per Statement at 30 June 2023 2,827.43 Srgned Presrdent Thomas Deedigan Signed Secretrry Sandra Shepherd ## Lions Club Charity Number 1178346 Alnwick ## Trustees' Annual Report For the Year to 30 June 2023 ## Section A— Reference and administration details Charity Name: Alnwick Lions Club Registered Charity Number (CIO): 1178346 Charity's Principal Address: 9 Merchant Gardens Alnwick Northumberland, NE66 IBZ ## Names of the charity trustees who manage the charity: |Trustee Name|Office|Dates acted|Name of body entitled| |---|---|---|---| |||If not whole year|to appoint Trustee| ||||Alnwick Lions Club Charity Trust| |Thomas Deedigan|President||Fund| |Sandra Shepherd|Secretary||Alnwick Lions Club Charity Trust| ||||Fund| |Amanda Hardy|Treasurer||Alnwick Lions Club Charity Trust| ||||Fund| |Linden Dodds|Trustee||Alnwick Lions Club Charity Trust| ||||Fund| |Matthew Lawless|Trustee||Alnwick Lions Club Charity Trust| ||||Fund| Section B — Structure, governance, and management Description of the charity's trusts Type of governing document CIO — Association — Registered 11 May 2018 Organisations type Charitable Incorporated Organisation Trustee selection methods Trustees are appointed by proposal, seconded, and voted by a majority membership ## Additional governance issues Alnwick Lions Club (hereafter called the CIO) has been formed to undertake the activities of the Alnwick Lions Charity Trust Fund (hereafter called the Trust). The bookshop activities were taken over from the Trust on the 30 June 2020 and the Trust closed on the 21 July 2020. The Trust (now the CIO) has been a member of the International Association of Lions Clubs for 46 years (established 1975). The members of the club are all volunteers who give their time unconditionally in support of charitable causes, both individual and organisations. New Trustees are inducted and instructed in their duties by the existing experienced Trustees. 7 ## Lions Club Charity Number 1178346 ## Trustees' Annual Report (cont'd) The Club is governed as a CIO established 11 May 2018. The Club has a board of directors consisting of eight members, (with a quorum of five) which is responsible for the execution of the policies approved by the Club and the first consideration of any new policies. Matters are decided by a majority vote (abstentions are allowed) of the members present at the meeting, subject to there being a quorum of 25% of members in good standing. ## Alnwicl< ## For the Year to 30 June 2023 A quorate meeting of the members and Trustees may exercise all its powers which include the management of the charity and the control of the Trust Fund. The members and Trustees may delegate their powers to suitable committees for the running of certain aspects of the Club's operations. Grants and donations are made to worthy causes after due diligence to ensure that the cause is bona fide. Potential grant recipients are required to complete a request form explaining why they require the financial assistance and some suitable information on the organisation/individual concerned. Grants and donations are then subject to votes by the members. Other forms of expenditure (running costs etc.,) are also subject to discussion and votes by members. ## Section C — Objectives and activities ## Objects The object of the Club is to apply its income for any purpose that is charitable according to the current laws of England and Wales. The income will be for the benefit of any individual, group of individuals, organisations or other charities. ## Public benefit In accordance with section 1 7(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees confirm that they are in conformity with this guidance on public benefit when undertaking current activities, planning future activities and in reviewing the Club's aims, objectives and activities. The Trustees consider that the Club satisfies the public benefit requirements as established by current Charity Law. ## Achievement of objects The main source of income for the Club is from a second-hand bookshop operating from premises leased from an adjacent hotel. Other sources of income are derived from the running of a car boot sale, coffee mornings and one-off events. The Club owns a Santa Sleigh and uses it as a means of collecting donations and is available for local schools and children's groups for the entertainment of children during the Christmas period. The Club runs a Talking Newspaper Service and during the year has continued to improve its digital systems. This year the Club has also purchased 2 laptop computers, E588.96 to assist members in running the Club as well as a Motor Vehicle, E8,000 to help with the collection and transportation of books, puzzles and games from a storage barn to the bookshop and events. All income and property of the Club is required to be applied in promoting its objects and is vested in the members and Trustees for this purpose. No part of the Trust shall, however, be applied without approval of the members and Trustees in formal meetings and subject to majority voting. The charity uses volunteers (i.e., who are not Club members-currently 4/5) for service in the 8 ## Lions Club Charity Number 1178346 ## Trustees' Annual Report (cont'd) bookshop. These volunteers are not paid and are supervised and instructed by Club members who are versed in the operation of the bookshop. The charity has a website detailing the Club's activities and achievements - alnwicklions.org.uk. ## ALnwick ## For the Year to 30 June 2023 ## Section D —Achievements and performance ## Summary The bool