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2021-04-30-accounts

Charity Registration No. 1178339

MADDI'S BUTTERFLIES

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2021

MADDI'S BUTTERFLIES

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees H Foster
K Foster
S Cumbo
D Boardman
S Allan (Chair)
M Allan
N Hall
Charity number 1178339
Principal address 3 Lords Crescent
Lower Darwen
Darwen
Lancashire
BB3 OSU
Independent examiner Peter Atkinson F.C.A.
Jackson Stephen LLP
James House, Stonecross Business Park
Yew Tree Way
Warrington
Cheshire
WA3 3JD
Bankers National Westminster Bank Plc
Market Street
Darwen
Lancashire
BB3 1BN

MADDI'S BUTTERFLIES

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 15

MADDI'S BUTTERFLIES

TRUSTEES' REPORT FOR THE YEAR ENDED 30 APRIL 2021

The trustees present their annual report and financial statements for the year ended 30 April 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The charity's objects are to relieve the needs of young people with Neuroblastoma and other rare forms of childhood cancers, their families and carers as the trustees shall determine. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. The trustees are satisfied that they have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.

The charity continues to strive to put a smile back on the faces of children suffering with rare childhood cancers. This may be by way of arranging for a child to receive a 'Smile Bag'; a specially designed and bespoke goody bag with treats, toys and other gifts. The charity also arranges for children and families affected by childhood cancers, to have time away in their specially kitted out caravan.

The charity also assists in alleviating some of the financial burden on the families of these children by providing them with these gifts and treats, as well as any equipment that might be needed.

MADDI'S BUTTERFLIES

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

Achievements and performance

The charity had a strong performance in its second year operating as a CIO, building on the successes of the original trust .

Despite the challenges of the COVID-19 pandemic, the performance of the charity shop continued to be strong during the year to 30 April 2021, for periods where it was allowed to remain open. Turnover of nearly £40,000 was achieved, despite forced closures during spring/summer 2020, November 2020 and early 2021. Trustees took steps to make sure that all government backed grants available to the charity were applied for and received during this period. These grants provided for the running costs of the charity during the first UK lockdown and have continued to be utilised during periods when the shop has had to be closed due to further restrictions.

The charity continued to roll out its new 'Smile Bag' project during the year to 30 April 2021. The bags are provided to children beginning their cancer treatment at the Royal Manchester Children's Hospital. The reusable bags are specially designed and filled with fun and age-appropriate goodies. Although this wasn't a factor in the initial plans, we have found that the goody bags are especially welcome during the current COVID-19 pandemic. Children undergoing cancer treatment are at a higher risk if they contract this illness. Consequently, they and their families are subject to even more restrictions, such as continued self-isolation and no physical contact with wider family and friends, even during periods when restrictions were eased. This is all during what is already a very difficult time for them. The bags let them know they are important and cared for during this time. The Smile Bags are proving immensely popular, and it is a project that trustees are keen to expand. Grants have been sought to cover the costs of preparing the bags.

Use of the charity's caravan was severely impacted by the COVID-19 pandemic. Due to lockdowns and other restrictions, it was just not possible for it to be used by families for prolonged periods during the year. Grants secured in previous years helped the charity to maintain the caravan during the period, and once restrictions eased, it has been possible to begin providing holidays again.

The annual Silly Hat Day and Pyjama Appeal both ran in 2020 with support growing during the year to 30 April 2021. 500 pairs of pyjamas were received as part of the annual appeal in December 2020 and over 100 children were provided with pyjamas and gifts at the Royal Manchester Children's Hospital. The trustees recognise that the Pyjama Appeal is extremely popular and are keen to try to extend the appeal in future years, although this was curtailed by the COVID-19 pandemic during 2020 and 2021.

In terms of the future, trustees continue to be mindful of the effects of the COVID-19 pandemic. Our normal fundraising channels have been diminished since the pandemic began. We are working very hard to apply for grants and we have been successful in receiving funding to ensure that we are able to continue to meet our charitable objectives. We are immensely proud that even with the backdrop of the pandemic, we were able to launch a successful project in early 2020, and this went from strength to strength during 2021.

Chair’s financial review

We remain extremely grateful for everything our supporters and donors, both locally and nationally, do for Maddi's Butterflies. We rely so much on the goodwill of our supporters, which in turn enables us to not only continue to fulfil our objectives, but to also expand our offering to help ease the suffering of as many children undergoing cancer treatment as we can.

Financial review

The total incoming resources on unrestricted funds during the year amounted to £ 94,116 (20 20 - £ 122,244 ).

The total incoming resources on restricted funds during the year amounted to £ 17,014 (20 20 - £ 23,122 ).

The total resources expended on unrestricted funds during the year amounted to £ 7 4 , 750 (20 20 - £ 88,373 ).

Unrestricted fund balances at the year-end amounted to £ 5 3,237 (20 20 - £ 33,871 ).

The total resources expended on restricted funds during the year amounted to £9,442 (20 20 - £ 11,027 ).

Restricted fund balances at the year-end amounted to £19 , 667 (20 20 - £ 12,095 ).

MADDI'S BUTTERFLIES

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Structure, governance and management

The charity was registered as a Charitable Incorporated Organisation on 10 May 2018.

The trustees who served during the year and up to the date of signature of the financial statements were: H Foster

K Foster S Cumbo D Boardman S Allan (Chair) M Allan N Hall

The chair is responsible for the induction of new trustees. The induction provides new trustees with an awareness of their responsibilities, the governing document and the history and philosophical approach of the charity.

There are currently 7 trustees who meet quarterly. The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

The Trustees' r eport was approved by the Board of Trustees.

S Allan (Chair)

Dated: 24 February 2022

MADDI'S BUTTERFLIES

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MADDI'S BUTTERFLIES

I report to the trustees on my examination of the financial statements of Maddi's Butterflies (the charity) for the year ended 30 April 2021.

Responsibilities and basis of report

As the trustees of the charity y ou are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Peter Atkinson F.C.A.

Jackson Stephen LLP James House, Stonecross Business Park Yew Tree Way Warrington Cheshire WA3 3JD

24/02/2022 Dated: .........................

MADDI'S BUTTERFLIES

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 APRIL 2021

Unrestricted
Restricted
funds
funds
2021
2021
Notes
£
£
Income from:
Donations and legacies
3
54,781
17,014
Other trading activities
4
39,321
-
Investments
5
14
-
Total income
94,116
17,014
Expenditure on:
Raising funds
6
48,624
-
Charitable activities
7
26,126
9,442
Total resources expended
74,750
9,442
Net income for the year/
Net movement in funds
19,366
7,572
Fund balances at 1 May 2020
33,871
12,095
Fund balances at 30 April
2021
53,237
19,667		 Total Unrestricted
Restricted
funds
funds
2021
2020
2020
£
£
£
71,795
53,396
23,122
39,321
68,820
-
14
28
-
111,130
122,244
23,122
48,624
45,332
-
35,568
43,041
11,027
84,192
88,373
11,027
26,938
33,871
12,095
45,966
-
-
72,904
33,871
12,095		 Total
2020
£
76,518
68,820
28
145,366
45,332
54,068
99,400
45,966
-
45,966

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

MADDI'S BUTTERFLIES

BALANCE SHEET

AS AT 30 APRIL 2021

Notes
Fixed assets
Tangible assets
11
Current assets
Stocks
12
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
16
Unrestricted funds		 2021
£
3,000
2,000
49,537
54,537
(2,098)		 £
20,465
52,439
72,904
19,667
53,237
72,904		 2020
£
500
-
24,685
25,185
(2,184)		 £
22,965
23,001
45,966
12,095
33,871
45,966

The financial statements were approved by the Trustees on 24 February 2022

S Allan (Chair) Trustee

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021

1 Accounting policies

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling , which is the functional currency of the charity . Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

Resources expended are recognised in the period in which they are paid and include attributable VAT which cannot be recovered.

Where resources expended relate to a specific activity, the cost has been directly allocated to that activity when the amount is paid.

Support costs have been allocated to the activities on a basis consistent with the level of direct expenditure incurred on each activity, excluding voluntary income in respect of donations and legacies .

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost , net of depreciation and any impairment losses.

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Caravan 15% per annum on a reducing balance basis Fixtures and fittings 15% per annum on a reducing balance basis

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities .

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

1.8 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell . Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity 's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

1 Accounting policies

(Continued)

Derecognition of financial assets

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity ’s contractual obligations expire or are discharged or cancelled.

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

There are no critical accounting estimates and judgements required in the preparation of the financial statements.

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

3 Donations and legacies

Unrestricted
Restricted
funds
funds
2021
2021
£
£
Donations and gifts
5,541
-
Grants receivable
49,240
17,014
54,781
17,014		 TotalUnrestricted
Restricted
funds
funds
2021
2020
2020
£
£
£
5,541
53,396
18,010
66,254
-
5,112
71,795
53,396
23,122		 Total
2020
£
71,406
5,112
76,518

4 Other trading activities

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Fundraising events 141 3,332
Shop income 39,180 65,488
Other trading activities 39,321 68,820
Investments
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Interest receivable 14 28

5 Investments

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

6 Raising funds

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Fundraising and publicity
Staging fundraising events 1,312 2,632
Other fundraising costs 216 291
Depreciation and impairment 21 44
Fundraising and publicity 1,549 2,967
Trading costs
Operating charity shops 15,241 17,394
Depreciation and impairment 1,518 1,669
Support costs 30,316 23,302
Trading costs 47,075 42,365
48,624 45,332

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

7 Charitable activities

Gifts
provided
Caravan
costs
2021
2021
£
£
Depreciation and
impairment
71
1,997
Gifts provided/Caravan
costs
1,866
7,716
1,937
9,713
Share of support costs
(see note 8)
6,875
15,050
Share of governance costs
(see note 8)
630
1,363
9,442
26,126
Analysis by fund
Unrestricted funds
-
26,126
Restricted funds
9,442
-
9,442
26,126
Support costs
Support
costs
Governance
costs
£
£
Staff costs
48,313
-
Printing
1,118
-
IT Software
413
-
Consultancy
114
-
Accountancy
-
4,276
49,958
4,276
Analysed between
Trading
28,033
2,283
Charitable activities
21,925
1,993
49,958
4,276		 Total
2021
Gifts
provided
Caravan
costs
2020
2020
£
£
£
2,068
175
2,568
9,582
12,546
11,027
11,650
12,721
13,595
21,925
12,828
13,711
1,993
586
627
35,568
26,135
27,933
26,126
26,135
16,906
9,442
-
11,027
35,568
26,135
27,933
2021
Support
costs
Governance
costs
£
£
£
48,313
48,017
-
1,118
365
-
413
584
-
114
-
-
4,276
-
2,088
54,234
48,966
2,088
30,316
22,427
875
23,918
26,539
1,213
54,234
48,966
2,088		 Total
2020
£
2,743
23,573
26,316
26,539
1,213
54,068
43,041
11,027
54,068
2020
£
48,017
365
584
-
2,088
51,054
23,302
27,752
51,054

8 Support costs

Governance costs includes payments to the accountants of £ 1,386 for independent examination fees.

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

9 Trustees

O ne of the trustees received remuneration during the year of £19,800 (20 20 - £ 19,800 ) .

10 Employees

The average monthly number of employees during the year was:

2021 2020
Number Number
Charitable activities 3 2
Management 1 1
Total 4 3
Employment costs 2021 2020
£ £
Wages and salaries 48,313 48,017

There were no employees whose annual remuneration was more than £60,000.

11 Tangible fixed assets

Cost
At 1 May 2020
Additions
At 30 April 2021
Depreciation and impairment
At 1 May 2020
Depreciation charged in the year
At 30 April 2021
Carrying amount
At 30 April 2021
At 30 April 2020		 Caravan
Fixtures and
fittings
£
£
14,145
13,276
-
1,107
14,145
14,383
2,299
2,157
1,777
1,830
4,076
3,987
10,069
10,396
11,846
11,119		 Total
£
27,421
1,107
28,528
4,456
3,607
8,063
20,465
22,965

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

12 Stocks

Gifts and consumables
13
Debtors
Amounts falling due within one year:
Prepayments and accrued income
14
Creditors: amounts falling due within one year
Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income		 2021
£
3,000
2021
£
2,000
2021
£
483
150
79
1,386
2,098		 2020
£
500
2020
£
-
2020
£
466
278
-
1,440
2,184

15 Retirement benefit schemes

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

16 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement in funds Movement in funds
Incoming Resources Balance at Incoming Resources Balance at
resources expended 1 May 2020 resources expended 30 April 2021
£ £ £ £ £ £
Funds provided for the
provision of Smile Bags 23,122 (11,027) 12,095 17,014 (9,442)
19,667

MADDI'S BUTTERFLIES

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2021

17
Analysis of net assets between funds
Unrestricted
funds
Restricted
funds
2021
2021
£
£
Fund balances at 30
April 2021 are
represented by:
Tangible assets
20,465
-
Current assets/
(liabilities)
32,772
19,667
53,237
19,667		 TotalUnrestricted
funds
Restricted
funds
2021
2020
2020
£
£
£
20,465
22,965
-
52,439
10,906
12,095
72,904
33,871
12,095		 Total
2020
£
22,965
23,001
45,966

18 Related party transactions

Other than trustee’s remuneration as disclosed in note 9 there were no other related party transactions.